---
title: "Closed Systems Water Quality Specialist"
ocid: "ocds-r6ebe6-0000804324"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804324"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804324.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804324.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2026-03-30"
---

# Closed Systems Water Quality Specialist

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000804324

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## Summary

The University of Edinburgh has completed the procurement process for a contract titled "Closed Systems Water Quality Specialist," focusing on the provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment for its heating and cooling closed-circuit water systems across various campuses. This service contract belongs to the education sector, categorized under the services industry, and is located in Edinburgh, Scotland. The procurement was conducted through an open procedure, resulting in the award to Protech Heating Limited for a contract period from 23rd March 2026 to 22nd March 2028, with options to extend up to 22nd March 2030. The tendering process began with planning in July 2025, and the final contract was signed on 11th March 2026, enabling the University to meet regulatory obligations effectively.

This contract presents significant opportunities for businesses specializing in water quality management, particularly those with expertise in closed water systems for educational institutions. The University sought a Water Quality Specialist affiliated with the Closed Systems Control Association and required that all water analysis be performed by UKAS-accredited laboratories. Such requirements highlight the opportunity for highly qualified businesses in the fields of water services and laboratory testing to engage in future tenders. Additionally, small and medium-sized enterprises (SMEs) with experience in chemical treatment and system efficiency enhancement could gain substantial business growth by participating in similar procurement processes, thereby expanding their portfolios within the public sector.

## Notice

The University of Edinburgh has appointed a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1).

### Lot Information

Lot 1

The University of Edinburgh has appointed a suitably qualified, resourced and experienced Water Quality Specialist to provide sampling, analysis, reporting services and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1). The contract's scope covers the necessary maintenance services required to maintain water quality and prevent corrosion within heating and cooling closed-circuit water systems across the majority of the University's estate. This includes the annual services of water quality sampling, analysis, reporting, and chemical treatment (reactive services) to ensure that systems operate efficiently, remain compliant with relevant standards, and that the University's assets are protected from deterioration and corrosion.

Options: This contract will run for an initial period of 24 months. As detailed in the ITT, the University has the option to extend this contract by 2 periods of 12 months, potentially taking the contract to a total of 48 months.

Renewal: Retender process to begin nine months prior to expiry

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552788 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Mar 2026 |
| Submission deadline | 12 Jan 2026 |
| Future notice date | 1 Aug 2025 |
| Award date | 11 Mar 2026 |
| Contract period | Not specified |
| Recurrence | Nine months prior to expiry |

## Values

| Field | Value |
| --- | --- |
| Tender value | £731,684 |
| Lots value | £731,684 |
| Awards value | Not specified |
| Contracts value | £731,684 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | PROTECH HEATING; UNIVERSITY OF EDINBURGH |

## CPV Codes

### Divisions

- 24 - Chemical products
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 24962000 - Water-treatment chemicals
- 50000000 - Repair and maintenance services
- 71600000 - Technical testing, analysis and consultancy services
- 71630000 - Technical inspection and testing services
- 90733000 - Services related to water pollution

## Release History

- 30 Mar 2026 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552788
- 1 Dec 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544573
- 17 Jul 2025 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534867

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534867
  Closed Systems Water Quality Specialist - The University of Edinburgh intends to issue a tender within the next month to establish contracting arrangements for the provision of comprehensive water quality sampling, reporting, and chemical treatment supply services. These services will cover the University estate's heating, chilled water, condenser water, and steam-generating circuits, with an estimated contract value of up to GBP 600,000 (excluding VAT). The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The proposed contract will run for an initial period of two years, with options to extend for up to two additional one-year periods. The requirement will be procured as a single Lot. The University is seeking notes of interest from providers with the capability and capacity to deliver these services across the majority of its estate. Interested parties are invited to register their interest in response to this notice.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544573
  Closed Systems Water Quality Specialist - The University of Edinburgh wishes to appoint a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment supply services. These services will cover the University estate's heating, chilled water, condenser water, and steam-generating circuits, with an estimated contract value of up to GBP 731,684.77 (excluding VAT). The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The proposed contract will run for an initial period of two years, with options to extend for up to two additional one-year periods. The requirement will be procured as a single Lot.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552788
  Closed Systems Water Quality Specialist - The University of Edinburgh has appointed a contractor for provision of comprehensive water quality sampling, analysis, reporting, and chemical treatment as required for all heating and cooling closed-circuit water systems within defined buildings across the University's campuses. The contract will support the University in meeting its regulatory obligations and maintaining safe, efficient operation across its closed water systems. The contract period is from 23rd March 2026 to 22nd March 2028, with two options to extend for periods of 1-year each, potentially taking the contract through to 22nd March 2030 (2+1+1).

## Notice URLs

- http://
- http://www.ed.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804324
- https://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/go/81694471019ACB3D145C

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804324. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000804324.json.