---
title: "Close Cleaning and Grounds Maintenance Services"
ocid: "ocds-r6ebe6-0000804721"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804721"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804721.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804721.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "GLASGOW WEST HOUSING ASSOCIATION LIMITED"
published: "2025-07-17"
---

# Close Cleaning and Grounds Maintenance Services

Buyer: GLASGOW WEST HOUSING ASSOCIATION LIMITED  
Current stage: Award  
OCID: ocds-r6ebe6-0000804721

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## Summary

The procurement process involves Glasgow West Housing Association Limited as the buying organisation, which seeks to ensure continuity of essential services through a contract for Close Cleaning and Grounds Maintenance Services. This public procurement falls under the category of housing and community amenities, and is situated in Glasgow, UK (region UKM82). Initiated under an award stage, the process was necessitated by extreme urgency and follows the negotiated procedure without prior publication of a contract notice. The contract was signed on 17th July 2025 with a value of £197,000 and is aimed at maintaining estate services for Glasgow West Enterprises Limited.

This tender presents significant opportunities for businesses involved in cleaning and grounds maintenance. Particularly, small to medium-sized enterprises (SMEs) like Caledonian Maintenance Services Ltd, which was awarded this contract, are well-positioned to engage and expand their service portfolio in the public sector. Companies with expertise in environmental and estate management services could leverage this tender to establish or strengthen their presence in the market, especially those that can align with the urgent needs specified by Glasgow West Housing Association.

## Notice

Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity. This public contract shall be awarded under Regulation 33(1)(C) utilising the negotiated procedure without prior publication of a contract notice 'for reasons of extreme urgency'. Justification of this intention together with full details of the intended contract are included within section IV.1.1 of this notice.

### Lot Information

Lot 1

Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity.

Options: The client reserves the right to add or omit properties, locations or specific services from the contract schedule during the term of the contract.

### Procurement Information

Due to unforeseen circumstances, GWEn will be without a service provider for these essential services as of 1st August 2025. In accordance with the strict conditions outlined in the Directive, this VEAT notice is issued to address the extreme urgency of the situation. The immediate procurement of these services is necessary to maintain continuity of service and avoid significant disruption, which would negatively impact tenants and the wider community.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534937 |
| Notice type | OJEU - F15 - Voluntary Ex Ante Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 17 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £197,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GLASGOW WEST HOUSING ASSOCIATION LIMITED |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G3 7SL |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CALEDONIAN MAINTENANCE SERVICES |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 50000000 - Repair and maintenance services
- 77314000 - Grounds maintenance services
- 90700000 - Environmental services
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services

## Release History

- 17 Jul 2025 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534937

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534937
  Close Cleaning and Grounds Maintenance Services - Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity. This public contract shall be awarded under Regulation 33(1)(C) utilising the negotiated procedure without prior publication of a contract notice 'for reasons of extreme urgency'. Justification of this intention together with full details of the intended contract are included within section IV.1.1 of this notice.

## Notice URLs

- http://
- http://www.gwha.org.uk/
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804721
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804721

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804721. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000804721.json.