---
title: "Procurement of a Cloud-Based Financial Management System"
ocid: "ocds-r6ebe6-0000804870"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804870"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804870.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000804870.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ALBYN HOUSING SOCIETY LIMITED"
published: "2025-12-02"
---

# Procurement of a Cloud-Based Financial Management System

Buyer: ALBYN HOUSING SOCIETY LIMITED  
Current stage: Award  
OCID: ocds-r6ebe6-0000804870

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## Summary

Albyn Housing Society Limited is conducting an open procurement for a cloud-based Financial Management System (FMS) intended to replace their existing platform. This procurement opportunity, located in the Highlands of Scotland, falls under the industry category of housing and community amenities. The procedure is in the tender stage, with the tender submission deadline set for 22 August 2025 at 12:00 PM. The contract, which will have a fixed term of four years starting with a go-live date of 1 April 2026, encompasses system implementation, configuration, and ongoing support, aiming to serve multi-entity financial management and comply with UK accounting standards.

This tender offers substantial opportunities for growth, particularly for businesses with experience in providing financial management systems to regulated environments like social housing. Ideal candidates would be those with proven expertise in system integration and possessing the necessary qualifications and certifications such as ISO 9001 or ISO/IEC 27001. Opportunities for additional services such as ad-hoc support or system integrations exist, which should be priced as optional in bids. Suppliers should demonstrate strong governance, risk management, and environmentally responsible practices, aligning with relevant financial and data protection regulations.

## Notice

Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an initial five months of implementation.

### Lot Information

Lot 1

Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an additional five months for prior implementation.. The full Invitation to Tender (ITT), Technical Specification, and Pricing Schedule must be completed as part of each tender response. Clarifications may be submitted via PCS prior to the deadline stated. Tenderers must demonstrate their ability to deliver the system and associated services in time for a go-live date of 1 April 2026.

Options: Albyn reserves the right to procure optional additional services, such as ad-hoc support, project work, or integrations with other systems. These must be clearly priced as optional items in the tender submission, as outlined in Appendix 3 of the ITT.

Renewal: The contracting authority reserves the right to extend or renew the contract beyond the initial 53-month term, subject to mutual agreement and satisfactory performance, with terms to be negotiated at the time of extension.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544685 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Dec 2025 |
| Submission deadline | 22 Aug 2025 |
| Future notice date | Not specified |
| Award date | 24 Nov 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £86,125 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ALBYN HOUSING SOCIETY LIMITED |
| Locality | ROSS-SHIRE |
| Post town | Inverness |
| Postcode | IV18 0DL |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Cromarty Firth |
| Westminster constituency | Caithness, Sutherland and Easter Ross |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HOMEMASTER |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48442000 - Financial systems software package

## Release History

- 2 Dec 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544685
- 21 Jul 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535046

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535046&idx=4
  15th August 2025 - Clarification of intentions for expense claim handling.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535046&idx=3
  6th August 2025 - Responses to questions that arose during the supplier information session on 01082025.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535046&idx=1
  21st July 2025 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL535046&idx=2
  21st July 2025 - Technical Specification
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535046
  Procurement of a Cloud-Based Financial Management System - Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an initial five months of implementation.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544685
  Procurement of a Cloud-Based Financial Management System - Albyn Housing Society is seeking to procure a modern, cloud-based Financial Management System (FMS) to replace its existing platform. The solution must support multi-entity financial management, meet UK accounting standards (including FRS 102 and SORP), and provide core modules including general ledger, accounts payable and receivable, purchase-to-pay, budgeting and forecasting, fixed assets, and reporting. The FMS must integrate with existing internal systems, support configurable approval workflows, offer secure role-based access, and provide a full audit trail. The scope also includes system implementation, configuration, training, data migration, go-live support, and ongoing maintenance and support. The contract is expected to run for a fixed term of four years, with a go-live target of 1 April 2026, plus an initial five months of implementation.

## Notice URLs

- http://
- http://www.albynhousing.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804870
- https://www.publiccontractsscotland.gov.uk
- https://www.scotcourts.gov.uk/the-courts/court-of-session

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000804870. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000804870.json.