---
title: "Provision of Archival Environmental Monitoring Solution"
ocid: "ocds-r6ebe6-0000807646"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000807646"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000807646.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000807646.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL RECORDS OF SCOTLAND"
published: "2026-03-18"
---

# Provision of Archival Environmental Monitoring Solution

Buyer: NATIONAL RECORDS OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000807646

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## Summary

The National Records of Scotland, a key institutional body headquartered in Edinburgh, has finalised a contract under the procurement process titled "Provision of Archival Environmental Monitoring Solution." This initiative, crucial to monitoring the storage environments of archive materials across four sites in Edinburgh (region UKM75), reached its award stage on 18th March 2026. Employing an open procurement method, the contract initially went through a detailed tender process, with critical dates including the tender period’s end on 1st December 2025, and subsequent contract award starting on the same day. The procurement falls under the service category, specifically addressing environmental monitoring solutions, including the provision, installation, and maintenance of sensors and data loggers, training, helpdesk support, and digital solutions for data analysis. The total contract value is £183,602.50, signed on 17th March 2026.

This tender opens significant opportunities for businesses specialising in environmental monitoring technology, data management, and archive preservation. Firms that provide innovative sensor technology, offer robust data logging capabilities, or have expertise in digital solutions for data analysis are well-suited for such contracts. Small and medium enterprises (SMEs) like Conserv, an active supplier located in London, have already successfully engaged in this process, demonstrating that competitive pricing and high-quality technical offerings are valued by public sector entities. Businesses providing installation and set-up services, as well as those with capabilities to handle UK data storage and online portal access, would find strategic growth opportunities through participation in similar tender opportunities led by bodies like the National Records of Scotland. Overall, the procurement emphasises the importance of high-quality delivery and competitive pricing, as reflected in the weight given to each in the award criteria: 70% quality and 30% price.

## Notice

NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to monitoring the physical environment of its storage and display areas. This will include provision, installation and maintenance of sensors and data loggers, helpdesk support, training, UK data storage and access to an online portal for data analysis and reporting.

### Lot Information

Lot 1

NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to maintaining and monitoring the physical environment. This shall include provision, installation and maintenance of sensors and dataloggers, helpdesk functionality, UK data storage and access to an online portal for data analysis and reporting.

Renewal: The Authority reserves the right to extend the contract by an additional 2 x 12 months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551936 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Mar 2026 |
| Submission deadline | 1 Dec 2025 |
| Future notice date | 15 Sep 2025 |
| Award date | 17 Mar 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £350,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £183,602 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL RECORDS OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 3YY |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CONSERV |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90711500 - Environmental monitoring other than for construction

## Release History

- 18 Mar 2026 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551936
- 28 Oct 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542186
- 19 Aug 2025 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537254

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=30
  29th October 2025 - WRH Third Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=29
  29th October 2025 - WRH Second Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=28
  29th October 2025 - WRH Ground Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=27
  29th October 2025 - WRH Fourth Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=26
  29th October 2025 - WRH First Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=25
  29th October 2025 - WRH Fifth Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=24
  29th October 2025 - WRH Basement
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=23
  29th October 2025 - TTH Second Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=22
  29th October 2025 - TTH Ground Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=21
  29th October 2025 - TTH First Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=20
  29th October 2025 - NRH Second Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=19
  29th October 2025 - NRH Ground Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=18
  29th October 2025 - NRH GF to FF Dome Mezzanine Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=17
  29th October 2025 - NRH First Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=16
  29th October 2025 - NRH Basement - Room Numbers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=15
  29th October 2025 - GRH Robertson Wing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=14
  29th October 2025 - GRH Matheson Dome All Levels
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=13
  29th October 2025 - GRH Ground Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=12
  29th October 2025 - GRH First Floor Level
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=11
  29th October 2025 - GRH Basement Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=6
  28th October 2025 - Form of Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=7
  28th October 2025 - Bona Fide Declaration
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=8
  28th October 2025 - Certificate Against Canvassing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=9
  28th October 2025 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=10
  28th October 2025 - Terms and Conditions - Schedule Part 2 - Cyber Security Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=1
  28th October 2025 - Invitation Letter
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=2
  28th October 2025 - Instructions to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=3
  28th October 2025 - Cyber Security Assurance Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=4
  28th October 2025 - Statement of Requirements and Quality Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542186&idx=5
  28th October 2025 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537254&idx=2
  4th September 2025 - Request for Information Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537254&idx=1
  20th August 2025 - Draft specification for pre-market engagement
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537254
  Provision of Archival Environmental Monitoring Solution - NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to maintaining and monitoring the physical environment of its storage and display areas. This will include provision, installation and maintenance of sensors and data loggers, helpdesk support, training, UK data storage and access to an online portal for data analysis and reporting.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542186
  Provision of Archival Environmental Monitoring Solution - NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to monitoring the physical environment of its storage and display areas. This will include provision, installation and maintenance of sensors and data loggers, helpdesk support, training, UK data storage and access to an online portal for data analysis and reporting.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551936
  Provision of Archival Environmental Monitoring Solution - NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to monitoring the physical environment of its storage and display areas. This will include provision, installation and maintenance of sensors and data loggers, helpdesk support, training, UK data storage and access to an online portal for data analysis and reporting.

## Notice URLs

- http://
- http://www.conserv.io
- http://www.nrscotland.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000807646

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000807646. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000807646.json.