---
title: "Managed Print Service"
ocid: "ocds-r6ebe6-0000808228"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808228"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808228.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808228.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE HIGHLAND COUNCIL"
published: "2026-03-12"
---

# Managed Print Service

Buyer: THE HIGHLAND COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000808228

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## Summary

The Highland Council has modified its existing contract for managed print services throughout the Highland Council area, including Council offices, schools, and other facilities. Initially established in 2014, this contract, awarded to Xeretec Office Systems Ltd, has been extended for an additional two years, totalling eight years. This extension facilitates the council's transition to a fully cloud-based print solution in alignment with its ICT strategy, enhancing network resilience. The procurement process follows a limited, award procedure without prior publication for competition, justified by technical grounds and non-substantial variation as per Reg 72(1) PC(S)R 2015. Although the modification affects the contract's duration, it neither alters the nature nor the scope of services, nor does it favour the contractor economically. The procurement stage is complete, with the contract signed on 25 August 2025, valued at £3,929,000.

This procurement presents business growth opportunities for firms specialising in cloud-based and managed print services, as it involves supply, installation, and maintenance of multi-functional devices and consumables. Companies with expertise in enhancing ICT strategies and ensuring print network resilience may find substantial opportunity in this long-term contract arrangement. Particularly, SMEs with technical capabilities to uniquely fulfil services due to the absence of competition for technical reasons could successfully compete. This contract, concentrated in Inverness within the UKM6 region, requires firms adept at adapting existing contracts to advanced technological frameworks, ensuring efficiency and continuity in service delivery across local authority sites.

## Notice

Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.

### Lot Information

Lot 1

Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.

### Procurement Information

The existing contract is being modified on the grounds of: 1. Reg 72(1) (b) (additional works, supplies or services by the original contractor) 2. Reg 72(1)(e) PC(S)R 2015 (non-substantial variation) The nature and scope of the services are unchanged compared to what is envisaged in the existing contract. The modification does not change the economic balance of the contract in favour of the contractor. The modification does not extend the scope of the contract or framework agreement considerably, the value does not exceed 50% of the initial contract value.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551529 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Aug 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £3,929,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE HIGHLAND COUNCIL |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV3 5NX |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | XERETEC OFFICE SYSTEMS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30120000 - Photocopying and offset printing equipment
- 30121100 - Photocopiers
- 79800000 - Printing and related services
- 79820000 - Services related to printing

## Release History

- 12 Mar 2026 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551529
- 29 Aug 2025 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG538097

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG538097
  Managed Print Service - Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551529
  Managed Print Service - Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.

## Notice URLs

- http://
- http://www.highland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808228

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808228. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000808228.json.