---
title: "Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25"
ocid: "ocds-r6ebe6-0000808284"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808284"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808284.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808284.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "FALKIRK COUNCIL"
published: "2025-10-27"
---

# Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25

Buyer: FALKIRK COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000808284

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## Summary

Falkirk Council is seeking suppliers for a comprehensive service involving a fuel management system and maintenance of fleet fuel facilities, detailed under Tender ID PS 453 25. This active procurement process is categorised under General Public Services and covers the UKM76 region, specifically Larbert, with the buying organisation located at The Foundry, 4 Central Boulevard, Central Park, Larbert, FK5 4RU. The tender process is in the Tender stage with key deadlines, including a submission closing on 9th September 2025 at 11:00 AM. The procurement method is an open procedure, allowing electronic submissions for a contract valued at £80,000 GBP.

This tender provides significant growth opportunities, particularly for businesses specialising in web-based systems and automotive infrastructure services. Companies with expertise in fuel management technology, infrastructure maintenance, and those capable of delivering electronic invoicing are well-positioned to benefit. The contract's requirements stipulate a robust financial and operational capacity, including valid UK registration and adequate insurance coverage. With community benefits included in the mandate, successful bidders will also contribute to local community welfare, offering a chance for companies to expand their portfolio while engaging in beneficial societal development.

## Notice

Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.

### Lot Information

Lot 1

Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Options: Contract value provided allows for possible "one off" costs e.g. replacement of fuel tank over the term of the arrangement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542165 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Oct 2025 |
| Submission deadline | 9 Sep 2025 |
| Future notice date | Not specified |
| Award date | 20 Oct 2025 |
| Contract period | Not specified |
| Recurrence | 3 years |

## Values

| Field | Value |
| --- | --- |
| Tender value | £80,000 |
| Lots value | £80,000 |
| Awards value | Not specified |
| Contracts value | £34,980 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FALKIRK COUNCIL |
| Locality | LARBERT |
| Post town | Falkirk and Stirling |
| Postcode | FK5 4RU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM12 Falkirk |
| Local authority | Falkirk |
| Electoral ward | Bonnybridge and Larbert |
| Westminster constituency | Alloa and Grangemouth |
| Delivery location | TLM76 Falkirk |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FUELLINK SYSTEMS |

## CPV Codes

### Divisions

- 09 - Petroleum products, fuel, electricity and other sources of energy
- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32 - Radio, television, communication, telecommunication and related equipment
- 33 - Medical equipments, pharmaceuticals and personal care products
- 34 - Transport equipment and auxiliary products to transportation
- 42 - Industrial machinery
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 60 - Transport services (excl. Waste transport)
- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 09000000 - Petroleum products, fuel, electricity and other sources of energy
- 09100000 - Fuels
- 09111300 - Fossil fuels
- 09134200 - Diesel fuel
- 09135000 - Fuel oils
- 09340000 - Nuclear fuels
- 30210000 - Data-processing machines (hardware)
- 30236200 - Data-processing equipment
- 31122100 - Fuel cells
- 32260000 - Data-transmission equipment
- 32580000 - Data equipment
- 33952000 - Transport equipment and auxiliary products to transportation
- 34000000 - Transport equipment and auxiliary products to transportation
- 42113390 - Fuel-gas systems
- 42122180 - Fuel pumps
- 42124210 - Parts of fuel, hand and concrete pumps
- 42124211 - Parts of fuel pumps
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 60000000 - Transport services (excl. Waste transport)
- 60100000 - Road transport services
- 63710000 - Support services for land transport
- 63712000 - Support services for road transport
- 63712600 - Vehicle refuelling services

## Release History

- 27 Oct 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542165
- 28 Aug 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537978

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=1
  28th August 2025 - PS 453 25 Appendix C CyberSecurity Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=2
  28th August 2025 - PS 453 25 Appendix B FMS - Falkirk Council Fuel Sites
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=3
  28th August 2025 - PS 453 25 Appendix A Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=4
  28th August 2025 - PS 453 25 Appendix D Returned Documents Checklist Updated
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=5
  28th August 2025 - PS 453 25 Appendix E Fuel Management System - Key2 API Input Sample
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=6
  28th August 2025 - PS 453 25 Appendix F SPD (Scotland) Standardised Statements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=7
  28th August 2025 - PS 453 25 ITT Fuel Management Final
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537978&idx=8
  28th August 2025 - PS 453 25 Schedule 9 Framework Agreement
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537978
  Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25 - Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542165
  Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25 - Provision of a web based fuel management system including the supply of fuel management hardware to be installed at Council fuelling depots. System must be able to manage fuel transactions at Council depots including DERV, HVO & Adblu including suitable access controls i.e. vehicle & driver fobs/pins. Supplier will also maintain and repair the infrastructure, fuel tanks and pumps, including regular stock takes and dips.

## Notice URLs

- http://
- http://www.falkirk.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808284
- https://www.publiccontractsscotland.gov.uk/Default.aspx

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808284. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000808284.json.