--- title: "Digital Access Management System" ocid: "ocds-r6ebe6-0000808401" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808401" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808401.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808401.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "SCOTTISH NATURAL HERITAGE" published: "2025-08-29" --- # Digital Access Management System Buyer: SCOTTISH NATURAL HERITAGE Current stage: Award OCID: ocds-r6ebe6-0000808401 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808401) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000808401.json) ## Summary The procurement process for a Digital Access Management System (DAMS) initiated by Scottish Natural Heritage, based in Inverness, falls under the environmental protection category. The procurement is currently in the active tender stage, focusing on open procedure and electronic submission. Located in the UKM region, the tender invites submissions until 29th September 2025, with the award period commencing the same day. The contract, valued at £250,000, is set for a 36-month duration with potential extensions up to a total of seven years. This marks a significant opportunity within the services industry to enhance digital asset management strategies. This tender presents notable opportunities for businesses specializing in digital asset management solutions, particularly those equipped to handle rich media assets and meet WCAG 2.1 compliance. IT services firms and technology providers focusing on digital asset management systems will find this tender particularly suitable. Businesses capable of delivering innovative, secure, and scalable solutions are well-positioned to contribute to NatureScot's strategic objectives, thereby capitalizing on a sustained engagement and potential long-term collaboration. The emphasis on sustainability and competitive pricing underscores the importance for bidders to align their proposals accordingly. ## Notice NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years. ### Lot Information Lot 1 Over the years, NatureScot have invested in a large range of rich media assets i.e; Images, video and audio files etc, to support our work across various areas of the business. The storage and management of this media type, requires an appropriate asset management system to access and manage the content accordingly. Our objective is to procure a product which will provide NatureScot with a suitable storage repository and management tool to optimise the use of all our rich media assets. The system must have multiple portals to provide controlled access levels to our media assets for NatureScot staff, stakeholders, partners and members of the public. The system should comply with WCAG (Web Content Accessibility Guidelines) level 2.1 or higher. The contract will be for an initial 3 years with the option to offer two further 2-year extensions.. Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime. Renewal: The initial contract is for 36 months with an option to further extend for an additional 2 x 24-month extensions, totalling a maximum of seven years. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG538039 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Aug 2025 | | Submission deadline | 29 Sep 2025 | | Future notice date | Not specified | | Award date | 29 Aug 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH NATURAL HERITAGE | | Locality | INVERNESS | | Post town | Inverness | | Postcode | IV3 8NW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM2 Highlands and Islands | | ITL 3 | TLM20 Highlands and Islands | | Local authority | Highland | | Electoral ward | Inverness West | | Westminster constituency | Inverness, Skye and West Ross-shire | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 29 Aug 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG538039 - 28 Aug 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537892 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=1 28th August 2025 - Statement of Requirements - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=2 28th August 2025 - Requirements Specification - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=3 28th August 2025 - Functional Requirements - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=4 28th August 2025 - Technical Questionnaire - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=5 28th August 2025 - Data Protection Schedule - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=6 28th August 2025 - Pricing Schedule - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=7 28th August 2025 - Terms and Conditions - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=8 28th August 2025 - Tender Declaration - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537892 Digital Access Management System - NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG538039 Digital Access Management System - NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years. ## Notice URLs - http:// - http://www.nature.scot - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808401 - https://www.publiccontractsscotland.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808401. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000808401.json.