---
title: "Digital Asset Management System"
ocid: "ocds-r6ebe6-0000808655"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808655"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808655.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808655.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH NATURAL HERITAGE"
published: "2025-12-01"
---

# Digital Asset Management System

Buyer: SCOTTISH NATURAL HERITAGE  
Current stage: Award  
OCID: ocds-r6ebe6-0000808655

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000808655.json)

## Summary

Scottish Natural Heritage, a national agency located in Inverness, has announced an open tender for a Digital Asset Management System. The procurement, classified under the Environmental Protection industry category, is at the Tender stage. The system aims to manage and store various media assets effectively. Bids are to be submitted electronically through the specified portal by 29th September 2025. The contract, worth an estimated £250,000, spans 36 months, with options for two additional 24-month extensions, extending potentially to seven years.

This tender presents a growth opportunity for businesses involved in digital solutions, media management, and IT services. Companies with expertise in developing secure, accessible, and scalable asset management systems are well-suited to compete, especially those that can deliver solutions compliant with the latest web content accessibility guidelines. The project provides an excellent opening for firms looking to expand their reach within the public sector, particularly in government and environmental sectors.

## Notice

NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.

### Lot Information

Lot 1

Over the years, NatureScot have invested in a large range of rich media assets i.e; Images, video and audio files etc, to support our work across various areas of the business. The storage and management of this media type, requires an appropriate asset management system to access and manage the content accordingly. Our objective is to procure a product which will provide NatureScot with a suitable storage repository and management tool to optimise the use of all our rich media assets. The system must have multiple portals to provide controlled access levels to our media assets for NatureScot staff, stakeholders, partners and members of the public. The system should comply with WCAG (Web Content Accessibility Guidelines) level 2.1 or higher. The contract will be for an initial 3 years with the option to offer two further 2-year extensions.. Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal: The initial contract is for 36 months with an option to further extend for an additional 2 x 24-month extensions, totalling a maximum of seven years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544643 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Dec 2025 |
| Submission deadline | 29 Sep 2025 |
| Future notice date | Not specified |
| Award date | 27 Nov 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £194,670 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH NATURAL HERITAGE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV3 8NW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INNAXYS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 1 Dec 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544643
- 29 Aug 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG538031

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=5
  22nd September 2025 - Technical Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=12
  22nd September 2025 - Technical Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=6
  5th September 2025 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=11
  5th September 2025 - Pricing Schedule v3
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=4
  4th September 2025 - Functional Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=10
  4th September 2025 - Functional Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=1
  4th September 2025 - Statement of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=9
  4th September 2025 - Statement of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=2
  29th August 2025 - Requirements Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=3
  29th August 2025 - Data Protection Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=7
  29th August 2025 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG538031&idx=8
  29th August 2025 - Tender Declaration
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG538031
  Digital Asset Management System - NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544643
  Digital Asset Management System - NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.

## Notice URLs

- http://
- http://www.nature.scot
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808655
- https://www.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808655. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000808655.json.