--- title: "Request for Supplier Information - Electronic Document Management and Workflow (EDMWS) Solution" ocid: "ocds-r6ebe6-0000808909" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808909" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808909.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000808909.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "ARGYLL AND BUTE COUNCIL" published: "2025-09-02" --- # Request for Supplier Information - Electronic Document Management and Workflow (EDMWS) Solution Buyer: ARGYLL AND BUTE COUNCIL Current stage: Planning OCID: ocds-r6ebe6-0000808909 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808909) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000808909.json) ## Summary Argyll and Bute Council is currently in the planning stage of a procurement process for an Electronic Document Management and Workflow Solution (EDMWS) as part of its broader strategy development. Located in Lochgilphead, UK, the council is seeking to gather insights from the marketplace to aid the formation of their procurement strategy in the general public services category. Interested parties should submit their responses to the Request for Supplier Information by 5pm on 19th September 2025. The procurement process covers goods and envisages a solution that could be hosted on-premise or as a cloud/SaaS service, with potential contracts lasting between 6 to 10 years. A future notice is expected to be published on 17th November 2025. This tender presents a significant opportunity for companies specialising in electronic document management and workflow solutions, particularly those that can offer long-term support and scalability towards cloud-based technologies. Businesses that provide robust on-premise solutions with a clear path for cloud integration or those with established cloud/SaaS offerings are well-suited to compete. Engaging in this early stage allows businesses to influence the procurement strategy and position themselves as key players in delivering essential digital transformation services to local authorities. ## Notice As part of the development process for a procurement strategy for Argyll and Bute Council's future Electronic Document Management and Workflow (EDMWS) solution, Argyll and Bute Council is seeking views and information from the marketplace in connection with the areas set out in this Request for Supplier Information (RFI). Information provided in response to this request will be used in the development of our procurement strategy. Nothing in this document shall be taken as constituting or indicating a contract or representation with or by Argyll and Bute Council. All information provided will be used for analysis and research purposes only. ### Lot Information Lot 1 The Council is looking to identify parties interested in delivering Argyll and Bute Council's EDMWS, as detailed in this document. Market information would be welcomed from suppliers for solutions which are either on-premise or cloud/SaaS hosted. However at procurement stage, on-prem solution suppliers would be asked to provide their product roadmap indicating duration of future support provisions for the product, and if a date is scheduled for transitioning their solution to cloud/SaaS - on-prem solutions would only be considered if support would be available for the full term of the contract - which is likely to be between 6 - 10 years.. Please see the enclosed file for full details of this requirement: eDMWS_Sept2025. v1.0 ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538310 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Sep 2025 | | Submission deadline | Not specified | | Future notice date | 17 Nov 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ARGYLL AND BUTE COUNCIL | | Locality | LOCHGILPHEAD | | Post town | Paisley | | Postcode | PA31 8RT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM2 Highlands and Islands | | ITL 3 | TLM20 Highlands and Islands | | Local authority | Argyll and Bute | | Electoral ward | Mid Argyll | | Westminster constituency | Argyll, Bute and South Lochaber | | Delivery location | TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 2 Sep 2025 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538310 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP538310&idx=1 2nd September 2025 - RFI - eDMWS_Sept2025 - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538310 Request for Supplier Information - Electronic Document Management and Workflow (EDMWS) Solution - As part of the development process for a procurement strategy for Argyll and Bute Council's future Electronic Document Management and Workflow (EDMWS) solution, Argyll and Bute Council is seeking views and information from the marketplace in connection with the areas set out in this Request for Supplier Information (RFI). Information provided in response to this request will be used in the development of our procurement strategy. Nothing in this document shall be taken as constituting or indicating a contract or representation with or by Argyll and Bute Council. All information provided will be used for analysis and research purposes only. ## Notice URLs - http:// - http://www.argyll-bute.gov.uk - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808909 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=808909 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000808909. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000808909.json.