---
title: "Finance System Replacement"
ocid: "ocds-r6ebe6-0000809205"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000809205"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000809205.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000809205.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2025-09-04"
---

# Finance System Replacement

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000809205

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000809205)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000809205.json)

## Summary

The National Library of Scotland recently completed a procurement process to replace its finance system with an advanced software solution. This contract, titled "Finance System Replacement," pertains to the "Recreation, culture and religion" industry category under the CPV code 48400000. The process was conducted through an open procedure, and the awarded supplier is Total Enterprise Solutions, a small to medium-sized enterprise (SME) based in Rugeley, UK. The contract, valued at £159,000, was signed on 29th July 2025, and will be implemented in Edinburgh, providing the library with a comprehensive Software as a Service (SaaS) solution that incorporates main accounting, purchasing, reporting systems, and ongoing support. The procurement process has reached the award and contract stage as of 4th September 2025.

This procurement presents an excellent growth opportunity for technology and IT service providers that specialise in Software as a Service solutions. It emphasises the demand for expertise in delivering fully hosted, efficient finance systems within the public sector. Companies that can offer innovative solutions to enhance operational efficiency and possess a robust understanding of public law and cultural institutions will find similar opportunities favourable for expansion. Additionally, SMEs looking to expand their footprint in public tenders could find participating in such open procurement processes beneficial, as indicated by the successful bid from Total Enterprise Solutions.

## Notice

The National Library of Scotland had to replace its finance system with a modern equivalent that generates business efficiencies. The Library has procured a fully hosted SaaS (Software as a Service) solution that includes: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support.

### Lot Information

Lot 1

The Library has purchased a SaaS solution that includes the following functionalities: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support.. n/a

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538457 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 29 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £159,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TOTAL ENTERPRISE SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package
- 48400000 - Business transaction and personal business software package
- 48440000 - Financial analysis and accounting software package

## Release History

- 4 Sep 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538457

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538457
  Finance System Replacement - The National Library of Scotland had to replace its finance system with a modern equivalent that generates business efficiencies. The Library has procured a fully hosted SaaS (Software as a Service) solution that includes: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support.

## Notice URLs

- http://
- http://www.nls.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000809205
- https://scotcourts.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000809205. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000809205.json.