---
title: "Negotiated Procedure for the Repair of Vending Machines at Various Locations throughout South Lanarkshire"
ocid: "ocds-r6ebe6-0000809898"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000809898"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000809898.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000809898.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SOUTH LANARKSHIRE COUNCIL"
published: "2025-09-15"
---

# Negotiated Procedure for the Repair of Vending Machines at Various Locations throughout South Lanarkshire

Buyer: SOUTH LANARKSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000809898

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## Summary

South Lanarkshire Council has concluded a procurement process for the repair and maintenance of vending machines across various locations in South Lanarkshire, focusing particularly on servicing vending machines within 17 high schools. This contract, titled "Negotiated Procedure for the Repair of Vending Machines at Various Locations throughout South Lanarkshire," falls under the industry category of general public services and the main procurement method was limited. Due to technical reasons, this service could only be provided by Excel Vending Limited, the original installer and maintainer of the machines, to ensure compatibility with existing equipment. The contract spans a period of four years, starting from 28 July 2025 to 27 July 2029, and has been valued at £70,000. The procurement process is now complete with the contract currently active.

This tender represents significant opportunities for businesses involved in maintenance and technical support services, particularly those that can offer specialised equipment repairs. Companies similar to Excel Vending Limited, which have a proven record of maintaining such machines, would be well-suited to compete in similar procurements. Engaging in contracts with regional or local authorities, such as South Lanarkshire Council, can provide consistent revenue streams for businesses over extended periods, promoting long-term growth and stability in service domains related to vending machine servicing and maintenance.

## Notice

South Lanarkshire Council have a requirement to undertake a Negotiated procedure under standing Order 9 of the Council's Standing Orders on Contracts for the for the maintenance and repair of existing vending machines at various locations throughout South Lanarkshire. The Council's Facilities Services have an ongoing requirement for an external provider to provide services to ensure full compatibility with the existing equipment (52 machines) and to avoid the risks associated with using non-approved parts or third-party servicing which, could lead to operational issues, it is in the Council's best interest to establish a formal contract for the maintenance and repair of all vending machines across 17 high schools. The contract will be for a period of 4 years from 28 July 2025 to 27 July 2029.

### Lot Information

Lot 1

The award of this contract under the Negotiated Tendering Procedure under Regulation 33 (1) (b) of the Public Contracts (Scotland) Regulations 2015 and Standing Order 9.3.1 (b) of the Council's Standing Orders on Contracts for the following reason: - The services can be supplied by only one suitable contractor because competition is absent for technical reasons, and no alternative or substitute exists, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Excel Vending Limited installed the machines and maintained them throughout their warranty period prior to their expiry. Therefore, to ensure full compatibility with the existing equipment and to avoid the risks associated with using non-approved parts or third-party servicing which, could lead to operational issues, it is in the Council's best interest to establish a formal contract for the maintenance and repair of all vending machines.

### Procurement Information

The services can be supplied by only one suitable contractor because competition is absent for technical reasons, and no alternative or substitute exists, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Excel Vending Limited installed the machines and maintained them throughout their warranty period prior to their expiry. Therefore, to ensure full compatibility with the existing equipment and to avoid the risks associated with using non-approved parts or third-party servicing which, could lead to operational issues, it is in the Council's best interest to establish a formal contract for the maintenance and repair of all vending machines.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539184 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Sep 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 31 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £70,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH LANARKSHIRE COUNCIL |
| Locality | HAMILTON |
| Post town | Motherwell |
| Postcode | ML3 0AA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM95 South Lanarkshire |
| Local authority | South Lanarkshire |
| Electoral ward | Hamilton North and East |
| Westminster constituency | Hamilton and Clyde Valley |
| Delivery location | TLM95 South Lanarkshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EXCEL VENDING |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 50 - Repair and maintenance services

### Codes

- 42933000 - Vending machines
- 50883000 - Repair and maintenance services of catering equipment

## Release History

- 15 Sep 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539184

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539184
  Negotiated Procedure for the Repair of Vending Machines at Various Locations throughout South Lanarkshire - South Lanarkshire Council have a requirement to undertake a Negotiated procedure under standing Order 9 of the Council's Standing Orders on Contracts for the for the maintenance and repair of existing vending machines at various locations throughout South Lanarkshire. The Council's Facilities Services have an ongoing requirement for an external provider to provide services to ensure full compatibility with the existing equipment (52 machines) and to avoid the risks associated with using non-approved parts or third-party servicing which, could lead to operational issues, it is in the Council's best interest to establish a formal contract for the maintenance and repair of all vending machines across 17 high schools. The contract will be for a period of 4 years from 28 July 2025 to 27 July 2029.

## Notice URLs

- http://
- http://www.southlanarkshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000809898

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000809898. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000809898.json.