--- title: "SPS-02296 Maintenance of Air Conditioning and Refrigeration (East Area)" ocid: "ocds-r6ebe6-0000810854" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000810854" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000810854.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000810854.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "SCOTTISH PRISON SERVICE" published: "2025-11-18" --- # SPS-02296 Maintenance of Air Conditioning and Refrigeration (East Area) Buyer: SCOTTISH PRISON SERVICE Current stage: Award OCID: ocds-r6ebe6-0000810854 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000810854) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000810854.json) ## Summary The Scottish Prison Service is currently in the tender stage of a procurement process titled "SPS-02296 Maintenance of Air Conditioning and Refrigeration (East Area)," aimed at ensuring the continual operation of refrigeration and air conditioning equipment across several facilities. The procurement falls under the services category, specifically focusing on public order and safety, and involves locations within the East Area, notably institutions like HMP Edinburgh and HMP Shotts. This open procedure process invites electronic submissions, with a deadline set for 21st October 2025. The contract is expected to begin from the same date. The procurement process is managed through PCS-Tender, with the legal and compliance framework adhering to SFG20, British Standards, and statutory regulations. This tender presents significant growth opportunities for businesses specialising in maintenance and repair services for HVAC systems. Ideal candidates are firms with a strong portfolio in planned and reactive maintenance activities, capable of providing inspection, testing, and certification services. Companies equipped to handle contracts with statutory and manufacturer compliance, and those able to utilise electronic payment and invoicing systems, will find this project particularly advantageous. This tender provides a pathway for businesses to establish long-term engagements with the Scottish Prison Service and potentially extend the contract with an optional one-year renewal period. ## Notice The SPS has a range of refrigeration and air conditioning Equipment that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with SFG20, British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. ### Lot Information Lot 1 The Services under this Contract are for the following five Establishments: HMP Edinburgh HMP Shotts HMYOI Polmont SPS College (Polmont) SPS Central Stores - Fauldhouse Renewal: an optional extension period of up to 1 year. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543793 | | Notice type | PCS Notice - Website Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Nov 2025 | | Submission deadline | 21 Oct 2025 | | Future notice date | Not specified | | Award date | 17 Nov 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £79,685 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH PRISON SERVICE | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH12 9DJ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Drum Brae/Gyle | | Westminster constituency | Edinburgh West | | Delivery location | TLM8 West Central Scotland | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | G2 REFRIGERATION & AIR CONDITIONING | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50710000 - Repair and maintenance services of electrical and mechanical building installations ## Release History - 18 Nov 2025 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543793 - 23 Sep 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539773 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539773 SPS-02296 Maintenance of Air Conditioning and Refrigeration (East Area) - The SPS has a range of refrigeration and air conditioning Equipment that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with SFG20, British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543793 SPS-02296 Maintenance of Air Conditioning and Refrigeration (East Area) - The SPS has a range of refrigeration and air conditioning Equipment that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with SFG20, British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. ## Notice URLs - http:// - http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court - http://www.sps.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000810854 - https://www.publictendersscotland.publiccontractsscotland.gov.uk - https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000810854. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000810854.json.