---
title: "COT173 Offsite Records Storage Framework"
ocid: "ocds-r6ebe6-0000811609"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000811609"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000811609.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000811609.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2026-01-12"
---

# COT173 Offsite Records Storage Framework

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000811609

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## Summary

See notice for full details.

## Notice

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. The supplier will provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc. The framework is let from 9 February 2026 until 8 February 2029, with HIE having the option to extend for a period or periods together not exceeding 1 year (until 8 February 2030).

### Lot Information

Lot 1

This Framework has been procured for Highlands and Islands Enterprise (HIE) and on behalf of Crofting Commission (CC), The University of the Highlands and Islands (UHI) as well as any other Contracting Authority wholly or partly under the control of, or funded by HIE, at any point during the term of this Framework (subject to case-by-case approval by HIE).

Options: HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Framework particularly with regard to: -Increase/reduction of number of boxes (including those in storage) -More retrievals and/or disposal than anticipated -If bulk scanning is required this will be negotiated separately with the successful supplier. -Changes to office location/s.

Renewal: Following the initial period of 3 years, HIE has the the option to extend for a period or periods together not exceeding 1 year.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546945 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Jan 2026 |
| Submission deadline | 20 Nov 2025 |
| Future notice date | Not specified |
| Award date | 12 Jan 2026 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination or at the end of the contract, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £157,800 |
| Lots value | £157,800 |
| Awards value | Not specified |
| Contracts value | £145,800 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Additional buyers | THE CROFTING COMMISSION; UHI EXECUTIVE OFFICE (ALSO KNOWN AS THE UNIVERSITY OF HIGHLANDS AND ISLANDS) |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness Millburn |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FILEVAULT |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 63121000 - Storage and retrieval services
- 72317000 - Data storage services
- 79995100 - Archiving services
- 79996000 - Business organisation services
- 79996100 - Records management

## Release History

- 12 Jan 2026 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546945
- 16 Oct 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541550

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=12
  11th November 2025 - Scope of Requirements and Guidance v2 - changes to timetable
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=15
  11th November 2025 - Scope of Requirements and Guidance v3 - changes on page 7
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=6
  11th November 2025 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=14
  11th November 2025 - Pricing Schedule v2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=4
  29th October 2025 - Award Criteria Tender Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=13
  29th October 2025 - Award Criteria Tender Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=1
  17th October 2025 - Scope of Requirements and Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=2
  16th October 2025 - Appendix 1 - Office Locations
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=3
  16th October 2025 - Appendix 2 - Current Storage
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=5
  16th October 2025 - Cyber Security Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=7
  16th October 2025 - Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=8
  16th October 2025 - Community Benefits Selection Menu
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=9
  16th October 2025 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=10
  16th October 2025 - Contractor Annual Return Form template
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=11
  16th October 2025 - HIE's Conflict of Interest Policy July 2024
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541550
  COT173 Offsite Records Storage Framework - HIE requires a suitably qualified and experienced supplier to provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546945
  COT173 Offsite Records Storage Framework - THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. The supplier will provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc. The framework is let from 9 February 2026 until 8 February 2029, with HIE having the option to extend for a period or periods together not exceeding 1 year (until 8 February 2030).

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000811609

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000811609. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000811609.json.