--- title: "SPS-11005 Air Conditioning Replacement at HMP & YOI Polmont" ocid: "ocds-r6ebe6-0000816607" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000816607" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000816607.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000816607.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "SCOTTISH PRISON SERVICE" published: "2026-03-27" --- # SPS-11005 Air Conditioning Replacement at HMP & YOI Polmont Buyer: SCOTTISH PRISON SERVICE Current stage: Award OCID: ocds-r6ebe6-0000816607 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000816607) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000816607.json) ## Summary The Scottish Prison Service has concluded the procurement process for the replacement of air conditioning units and cassettes at HMP & YOI Polmont, with necessary controls provided for each unit. The contracting authority is based in Edinburgh and classified as a national or federal agency focused on public order and safety. The procurement stage progressed from planning on 27th November 2025 to a tender phase in December 2025, followed by an award in March 2026. G2 Refrigeration & Air Conditioning Ltd, a Glasgow-based SME, was awarded the contract valued at £41,051.51, with the procurement following an open procedure under the works category, ensuring adherence to GPA guidelines. This contract presents a significant opportunity for businesses specialising in HVAC installations and maintenance, particularly SMEs looking to expand in the public safety and rehabilitation sector. Companies equipped to handle electronic submissions and payments are well-suited to such competitive tenders. Engaging in contracts with government agencies like the Scottish Prison Service can offer long-term growth potential, enhancing business reputation and providing stability through recurring maintenance and support services. Businesses with substantial liability insurance coverage and professional indemnity are particularly encouraged to participate in similar tender processes. ## Notice The SPS require a Contractor to replace air conditioning units and cassettes within HMP & YOI Polmont. The Contractor shall also be required to provide controls for each unit. ### Lot Information Lot 1 The SPS commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request for Quotation (RFQ) was published by SPS and made available to bidders. Tender responses were then evaluated by the SPS in accordance with the RFQ. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552629 | | Notice type | PCS Notice - Website Contract Award Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Mar 2026 | | Submission deadline | 27 Jan 2026 | | Future notice date | 10 Dec 2025 | | Award date | 9 Mar 2026 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £41,051 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH PRISON SERVICE | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH12 9DJ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Drum Brae/Gyle | | Westminster constituency | Edinburgh West | | Delivery location | TLM Scotland | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | G2 REFRIGERATION & AIR CONDITIONING | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 42 - Industrial machinery - 45 - Construction work ### Codes - 39717000 - Fans and air-conditioning appliances - 39717200 - Air-conditioning appliances - 42512000 - Air-conditioning installations - 45331000 - Heating, ventilation and air-conditioning installation work - 45331200 - Ventilation and air-conditioning installation work - 45331220 - Air-conditioning installation work ## Release History - 27 Mar 2026 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552629 - 12 Dec 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545493 - 27 Nov 2025 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV544424 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV544424 SPS-11005 Air Conditioning Replacement at HMP & YOI Polmont - The SPS require a Contractor to replace air conditioning units and cassettes within HMP & YOI Polmont. The Contractor shall also be required to provide controls for each unit. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545493 SPS-11005 Air Conditioning Replacement at HMP & YOI Polmont - The SPS require a Contractor to replace air conditioning units and cassettes within HMP & YOI Polmont. The Contractor shall also be required to provide controls for each unit. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552629 SPS-11005 Air Conditioning Replacement at HMP & YOI Polmont - The SPS require a Contractor to replace air conditioning units and cassettes within HMP & YOI Polmont. The Contractor shall also be required to provide controls for each unit. ## Notice URLs - http:// - http://www.sps.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000816607 - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?_ncp=1765820676859.13203-2 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000816607. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000816607.json.