---
title: "PS-25-227 - Supply & Maintain Water Coolers"
ocid: "ocds-r6ebe6-0000816610"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000816610"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000816610.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000816610.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "EAST AYRSHIRE COUNCIL"
published: "2026-03-10"
---

# PS-25-227 - Supply & Maintain Water Coolers

Buyer: EAST AYRSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000816610

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000816610)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000816610.json)

## Summary

The public procurement process for "PS-25-227 - Supply & Maintain Water Coolers" was conducted by East Ayrshire Council, located in Kilmarnock, Scotland. This contract focuses on supplying and maintaining chilled drinking water units across council offices, depots, and schools, including certain locations within South Ayrshire as part of the Ayrshire Roads Alliance. The procurement method used was an open procedure, with the tender process culminating in the award. Significant dates included the signing of the contract on 27 February 2026. The procurement falls under the "goods" category, specifically targeting the general public services sector with CPV classification 31141000.

This tender represents an excellent opportunity for businesses specialising in water solutions to establish and expand within the local authority sector. SMEs, particularly those with expertise in the provision and maintenance of water coolers, would find this contract well-suited for participation. The awarded contract with Culligan (UK) Limited highlights the potential for competitive growth by providing substantial value through effective service delivery in public sector environments. With community benefits incorporated into the procurement requirements, businesses can also leverage this aspect for additional corporate responsibility and community engagement initiatives.

## Notice

The Council require to put a new call-off contract in place for the supply of chilled drinking water throughout Council offices, depots and schools, including some properties located within the South Ayrshire area which form part of the Ayrshire Roads Alliance.

### Lot Information

Lot 1

The Council require to put a new call-off contract in place for the supply of chilled drinking water throughout Council offices, depots and schools, including some properties located within the South Ayrshire area which form part of the Ayrshire Roads Alliance. The council currently has approximately 115 plumbed-in water coolers (mains fed) which provide safe chilled drinking water. We also have 10 freestanding bottled water coolers. Annex A details numbers, type and location of coolers currently in place. Quantities may vary throughout the term of the contract and the total number is not fully guaranteed. If a cooler is removed from one of our units, a 28-day invoicing period will apply. The removal of a unit does not constitute a variation or termination under the contract terms and conditions.

Renewal: 3 x 1-year extension options.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551350 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Mar 2026 |
| Submission deadline | 19 Dec 2025 |
| Future notice date | Not specified |
| Award date | 27 Feb 2026 |
| Contract period | Not specified |
| Recurrence | Yes, in three, four, five or six years subject to extensions invoked. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £130,944 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST AYRSHIRE COUNCIL |
| Locality | KILMARNOCK |
| Post town | Kilmarnock |
| Postcode | KA3 7BU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM93 North Ayrshire and East Ayrshire |
| Local authority | East Ayrshire |
| Electoral ward | Kilmarnock East and Hurlford |
| Westminster constituency | Kilmarnock and Loudoun |
| Delivery location | TLM93 North Ayrshire and East Ayrshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CULLIGAN (UK |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting

### Codes

- 31141000 - Water coolers

## Release History

- 10 Mar 2026 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551350
- 26 Nov 2025 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV544290

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV544290
  PS-25-227 - Supply & Maintain Water Coolers - The Council require to put a new call-off contract in place for the supply of chilled drinking water throughout Council offices, depots and schools, including some properties located within the South Ayrshire area which form part of the Ayrshire Roads Alliance.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551350
  PS-25-227 - Supply & Maintain Water Coolers - The Council require to put a new call-off contract in place for the supply of chilled drinking water throughout Council offices, depots and schools, including some properties located within the South Ayrshire area which form part of the Ayrshire Roads Alliance.

## Notice URLs

- http://
- http://www.east-ayrshire.gov.uk
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000816610
- https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000816610. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000816610.json.