---
title: "Provision of Fleet Management System, Support, Maintenance and Development"
ocid: "ocds-r6ebe6-0000818885"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000818885"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000818885.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000818885.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "ABERDEENSHIRE COUNCIL"
published: "2026-01-26"
---

# Provision of Fleet Management System, Support, Maintenance and Development

Buyer: ABERDEENSHIRE COUNCIL  
Current stage: Tender  
OCID: ocds-r6ebe6-0000818885

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## Summary

The procurement process is led by Aberdeenshire Council in collaboration with The Highland Council for the provision of a Fleet Management System, support, maintenance, and development services. This tender is categorised under services and pertains to the regions of Aberdeenshire and the Highland region in Scotland (UKM50 and UKM6). The procurement stage is currently in the tender update stage following initial notices on 17 December 2025. Interested parties should note that the deadline has been extended to 15:00 on 26 January 2026 due to technical issues. The procurement process is conducted under an open procedure, inviting electronic submissions.

This tender offers significant opportunities for businesses specialising in fleet management software solutions to broaden their market within local government sectors. Companies with a commercially available and operationally proven software solution are ideally suited to participate, as proposals requiring new developments or custom builds will not be considered. The contract will be awarded to a single supplier, with a potential contract period of four years, plus a possible extension of one additional year. This long-term opportunity presents a substantial growth avenue for businesses who can deliver quality solutions, given the evaluation criteria emphasise quality (60%) and price (40%).

## Notice

Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council

### Lot Information

Lot 1

Aberdeenshire Council are inviting tenders for the provision of a Fleet Management System (including support and Maintenance) for both Aberdeenshire and Highland Councils. It is the intention of the Council to award a contract to a single supplier for the provision of a instance for Aberdeenshire Council and an instance for Highland Council. i.e. each Council shall enter into a separate contract with the successful tenderer for the software services which are the subject matter of this procurement. The proposed solution must be commercially available, proven in operational environments and ready for implementation with minimal configuration. Proposals that involve the design, development or custom building of a new software system will not be considered.. Please be advised that, due to staff leave during the festive period, responses to any queries received may be delayed and will be addressed on or soon after 5 January 2026

Renewal: The Council retains the sole option to extend the contract for one further period of 12 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN548010 |
| Notice type | OJEU - F14 - Corrigendum |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Jan 2026 |
| Submission deadline | 26 Jan 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ABERDEENSHIRE COUNCIL |
| Additional buyers | THE HIGHLAND COUNCIL |
| Locality | ABERDEEN |
| Post town | Aberdeen |
| Postcode | AB16 5GB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM50 Aberdeen City and Aberdeenshire, TLM6 Highlands and Islands |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 26 Jan 2026 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN548010
- 17 Dec 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545893

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=18
  20th January 2026 - Details of the APSE Codes currently used by each Council
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=17
  7th January 2026 - Question response which exceeds allowed character limit
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=2
  17th December 2025 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=3
  17th December 2025 - Statement of Requirements (incorporating Award Questionnaire)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=4
  17th December 2025 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=5
  17th December 2025 - Certificates and Declarations
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=6
  17th December 2025 - Information Security Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=7
  17th December 2025 - Business Continuity Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=8
  17th December 2025 - Compliance and onboarding (Highland)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=9
  17th December 2025 - Supply Chain Security Measures (Aberdeenshire)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=10
  17th December 2025 - Cloud Security Principles (Highland)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=11
  17th December 2025 - MCOP Passwords (Aberdeenshire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=12
  17th December 2025 - MCOP IT Acceptable Use Aberdeenshire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=13
  17th December 2025 - Patching Policy (Aberdeenshire)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=14
  17th December 2025 - Information Security Policy Aberdeenshire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=15
  17th December 2025 - ICT Acceptable Use Highland
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=16
  17th December 2025 - Supplier Incentive Service Sample Participation Agreement
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC545893&idx=1
  17th December 2025 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC545893
  Provision of Fleet Management System, Support, Maintenance and Development - Provision of a Fleet Management Software Solution, and associated support and maintenance for Aberdeenshire Council and Highland Council

## Notice URLs

- http://
- http://www.aberdeenshire.gov.uk
- http://www.highland.gov.uk
- http://www.publiccontractscotland.gov.uk
- http://www.publiccontractsscotland.gov.uk
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818885
- http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000818885
- https://download.4projects.com?LinkID=0bdbbe3d-0da4-47df-ac11-397434846258
- https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=818885

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000818885. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000818885.json.