---
title: "P26-0069: Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance"
ocid: "ocds-r6ebe6-0000820802"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000820802"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000820802.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000820802.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH ENTERPRISE"
published: "2026-04-16"
---

# P26-0069: Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance

Buyer: SCOTTISH ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000820802

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## Summary

The procurement process led by Scottish Enterprise revolves around contracting for Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance at two office locations: Lot 1 in Edinburgh and Lot 2 in Glasgow. This project belongs to the economic affairs sector and involves significant contract values with an initial period from 1 April 2026 to 31 March 2029, with potential extensions. Utilising an open procedure, this tender reached the award stage on 16 April 2026, finding its supplier in ECG Facilities Services for both locations. The strategic locations of Edinburgh and Glasgow offer a platform to service crucial business hubs in Scotland. Key dates in this procurement process include the tender submission deadline on 18 February 2026, providing a window for participants to present their bids electronically.

This procurement presents a tremendous opportunity for businesses specialising in maintenance services to expand their footprint within the public sector in Scotland. With separate lots for Edinburgh and Glasgow, companies can strategically bid for locations that align with their operational competencies. The open procedure ensures diverse participation, especially favouring large-scale enterprises such as ECG Facilities Services, which successfully secured both contracts. This tender opens avenues for subcontracting with a maximum percentage of subcontracting allowed, thereby broadening opportunities for smaller service providers to engage in public sector contracts. Companies familiar with or seeking entry into regional maintenance services will find good growth prospects by associating with strategic public procurement projects like this one by Scottish Enterprise.

## Notice

The purpose of this Invitation to Tender (ITT) is to appoint a supplier(s) to deliver Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance to Scottish Enterprise for our office locations in Edinburgh (Lot 1) and Glasgow (Lot 2). Bidders may submit a tender for one or both lots. It is anticipated that both contracts for Lot 1 and Lot 2 will start on 1 April 2026 for an initial period of 36 months (to 31 March 2029). The estimated values of the contracts are set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. Lot 2 - Glasgow: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. After this initial period, Scottish Enterprise will have the option to extend the contract for Lot 1 and/or Lot 2 for a further period of up to 24 months. The estimated values of the extension periods are set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). Lot 2 - Glasgow: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). For each of the extension periods, Scottish Enterprise anticipate that these would be activated on the basis of 2 x 12-month periods. Full details can be found within the Invitation to Tender (ITT).

### Lot Information

Lot 1 - Edinburgh

The purpose of this Invitation to Tender (ITT) is to appoint a supplier(s) to deliver Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance to Scottish Enterprise for our office locations in Edinburgh (Lot 1) and Glasgow (Lot 2). Bidders may submit a tender for one or both lots. It is anticipated that both contracts for Lot 1 and Lot 2 will start on 1 April 2026 for an initial period of 36 months (to 31 March 2029). The estimated value of Lot 1 - Edinburgh is set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. After this initial period, Scottish Enterprise will have the option to extend the contract for Lot 1 and/or Lot 2 for a further period of up to 24 months. The estimated value of the extension period for Lot 1 - Edinburgh is set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). For the extension period, Scottish Enterprise anticipate that these would be activated on the basis of 2 x 12-month periods. Full details can be found within the Invitation to Tender (ITT).. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Scottish Enterprise retains the option for extension up to 24 months. Scottish Enterprise anticipate that this would be activated on the basis of 2 x 12-month periods. Lot 1 - Edinburgh: extension expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months).

Lot 2 - Glasgow

The purpose of this Invitation to Tender (ITT) is to appoint a supplier(s) to deliver Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance to Scottish Enterprise for our office locations in Edinburgh (Lot 1) and Glasgow (Lot 2). Bidders may submit a tender for one or both lots. It is anticipated that both contracts for Lot 1 and Lot 2 will start on 1 April 2026 for an initial period of 36 months (to 31 March 2029). The estimated value of Lot 1 - Edinburgh is set out below. Lot 2 - Glasgow: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. After this initial period, Scottish Enterprise will have the option to extend the contract for Lot 1 and/or Lot 2 for a further period of up to 24 months. The estimated value of the extension period for Lot 2 - Glasgow is set out below. Lot 2 - Glasgow: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). For the extension period, Scottish Enterprise anticipate that these would be activated on the basis of 2 x 12-month periods. Full details can be found within the Invitation to Tender (ITT).. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Scottish Enterprise retains the option for extension up to 24 months. Scottish Enterprise anticipate that this would be activated on the basis of 2 x 12-month periods. Lot 2 - Glasgow: extension expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553998 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Apr 2026 |
| Submission deadline | 18 Feb 2026 |
| Future notice date | Not specified |
| Award date | 1 Apr 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £116,000 |
| Lots value | £64,000 |
| Awards value | Not specified |
| Contracts value | £87,690 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH ENTERPRISE |
| Additional buyers | SCOTTISH GOVERNMENT |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G2 6HQ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ECG FACILITIES SERVICES |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 50000000 - Repair and maintenance services
- 50116100 - Electrical-system repair services
- 50531100 - Repair and maintenance services of boilers
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 79993000 - Building and facilities management services

## Release History

- 16 Apr 2026 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553998
- 29 Jan 2026 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN548342

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=11
  11th February 2026 - TQ 1 - SE asset list for Lot 2 (Glasgow)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=20
  11th February 2026 - TQ 1 - SE asset list for Lot 2 (Glasgow)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=10
  11th February 2026 - TQ 1 - SE asset list for Lot 1 (Edinburgh)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=19
  11th February 2026 - TQ 1 - SE asset list for Lot 1 (Edinburgh)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=18
  11th February 2026 - Relevant Information for Pricing Water Treatment
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=17
  11th February 2026 - EICR Information - Lot 2 - Glasgow
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=16
  11th February 2026 - EICR_Information - Lot 1 - Edinburgh
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=15
  11th February 2026 - Glasgow (Lot 2) - Plans and Drawings
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=14
  11th February 2026 - Edinburgh (Lot 1) - Plans and Drawings
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=2
  10th February 2026 - Pricing Schedule (P26-0069) - Lot 2 (Glasgow)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=13
  10th February 2026 - Pricing Schedule (P26-0069) - Lot 2 (Glasgow)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=1
  10th February 2026 - Pricing Schedule (P26-0069) - Lot 1 (Edinburgh)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=12
  10th February 2026 - Pricing Schedule (P26-0069) - Lot 1 (Edinburgh)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=8
  29th January 2026 - Scope of Services - PPM and Reactive Maintenance Services
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=9
  29th January 2026 - Invitation to Tender (P26-0069)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=3
  29th January 2026 - Off-Payroll Working (P26-0069)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=4
  29th January 2026 - SPD - Bidder 'Relevant Contract' Climate Change Plan Template
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=5
  29th January 2026 - KPI & SLA Matrix - PPM and Reactive Maintenance Services 2026
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=6
  29th January 2026 - ITT- Appendix 2 Monitoring Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN548342&idx=7
  29th January 2026 - ITT - Appendix 1 Tender Response Document
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN548342
  P26-0069: Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance - The purpose of this Invitation to Tender (ITT) is to appoint a supplier(s) to deliver Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance to Scottish Enterprise for our office locations in Edinburgh (Lot 1) and Glasgow (Lot 2). Bidders may submit a tender for one or both lots. It is anticipated that both contracts for Lot 1 and Lot 2 will start on 1 April 2026 for an initial period of 36 months (to 31 March 2029). The estimated values of the contracts are set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. Lot 2 - Glasgow: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. After this initial period, Scottish Enterprise will have the option to extend the contract for Lot 1 and/or Lot 2 for a further period of up to 24 months. The estimated values of the extension periods are set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). Lot 2 - Glasgow: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). For each of the extension periods, Scottish Enterprise anticipate that these would be activated on the basis of 2 x 12-month periods. Full details can be found within the Invitation to Tender (ITT).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553998
  P26-0069: Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance - The purpose of this Invitation to Tender (ITT) is to appoint a supplier(s) to deliver Planned and Preventative Maintenance (PPM) and Reactive Services Maintenance to Scottish Enterprise for our office locations in Edinburgh (Lot 1) and Glasgow (Lot 2). Bidders may submit a tender for one or both lots. It is anticipated that both contracts for Lot 1 and Lot 2 will start on 1 April 2026 for an initial period of 36 months (to 31 March 2029). The estimated values of the contracts are set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. Lot 2 - Glasgow: expected to be in the region of between GBP25,000 and GBP32,000 excluding VAT. After this initial period, Scottish Enterprise will have the option to extend the contract for Lot 1 and/or Lot 2 for a further period of up to 24 months. The estimated values of the extension periods are set out below. Lot 1 - Edinburgh: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). Lot 2 - Glasgow: expected to be in the region of between GBP17,000 and GBP22,000 excluding VAT (for up to 24 months). For each of the extension periods, Scottish Enterprise anticipate that these would be activated on the basis of 2 x 12-month periods. Full details can be found within the Invitation to Tender (ITT).

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk
- http://www.scotland.gov.uk
- http://www.scottish-enterprise.com/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000820802
- https://www.gov.scot/publications/single-point-of-enquiry/
- https://www.scotcourts.gov.uk/courts-and-tribunals/courts-tribunals-and-office-locations/find-us/glasgow-sheriff-court-and-justice-of-the-peace-court/
- https://www.scottish-enterprise.com/help/contact-us.An

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000820802. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000820802.json.