--- title: "Landscape Maintenance and Common Close Cleaning Services Contract 2026-2027" ocid: "ocds-r6ebe6-0000822894" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000822894" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000822894.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000822894.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "SOUTHSIDE HOUSING ASSOCIATION LTD" published: "2026-06-03" --- # Landscape Maintenance and Common Close Cleaning Services Contract 2026-2027 Buyer: SOUTHSIDE HOUSING ASSOCIATION LTD Current stage: Award OCID: ocds-r6ebe6-0000822894 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000822894) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000822894.json) ## Summary Southside Housing Association Ltd has awarded a contract to Caledonian Maintenance Services Ltd for the provision of landscape maintenance and common close cleaning services for the period 2026-2027, with potential extension options until 2030. This contract covers properties across several areas in Glasgow, including Pollokshields, Mount Florida, and Shawlands. The procurement process was conducted via an open procedure, with the initial contract commencing on 1 April 2026 and running for 12 months, extendable in annual increments. The total contract value is £358,365.49, and the procurement falls under the services category, with a focus on housing and community amenities. This tender presents significant opportunities for businesses specialising in landscape maintenance and cleaning services to expand their operations within the housing sector. SMEs adept in litter picking, grass cutting, shrub and tree maintenance, and cleaning services will find this contract advantageous, especially those with a track record of managing similar projects. The inclusion of further maintenance areas within Southside Housing Association’s portfolio could lead to additional work, making this an attractive proposition for companies looking to secure stable, long-term contracts within Glasgow’s urban environment. The procurement emphasises quality, accounting for 70% of the award criteria, offering a competitive edge to businesses with robust service delivery and experience. ## Notice The Contract will principally comprise landscape maintenance and common close cleaning services. The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Pollokshields, Mount Florida, Cathcart, Shawlands, Strathbungo, Ibrox, Kinning Park, Crosshill, Cardonald, Halfway, Penilee, Strathbungo, Pollokshaws and Shawlands, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include, tree maintenance services, tree and stump removal works, Winter Gritting to hard landscaped areas and repairs to existing damaged grass and other landscaped areas. The Landscape Maintenance services to the properties described within the tender documentation are currently undertaken by Southside Housing Association's estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity. The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C 'Common Close Cleaning Specification' for further information). Southside Housing Association may introduce additional landscape maintenance estates or common close cleaning to property during the Contract that are located on the south side of Glasgow which are in ownership or factored by Southside Housing Association. Where additional services are added to the Contract by Southside Housing Association, the additional services shall be valued at the rates within Tender Document A where the landscape maintenance or common close cleaning requirements are similar in character. Southside Housing Association may also omit any of the landscape maintenance estates or common close cleaning properties listed within the tender documentation at any time during the Contract where a landscape maintenance estate or common close cleaning property is no longer in ownership, factored by Southside Housing Association or Southside Housing Association are unable to obtain authorisation to proceed with the services to a property where consent from factored owners has not been obtained. No loss or recompense will be due to the Contractor if Southside Housing Association omit any of the landscape maintenance estates or common close cleaning properties during the Contract where estates or properties are no longer in ownership or factored by Southside Housing Association, or where Southside Housing Association have been unable to obtain consent to proceed with the service from factored owners. The commencement date for the Contract is currently estimated to be 1 April 2026. The Contract term will be for an initial twelve month period with optional annual 1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030. The decision to award the Contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments. ### Lot Information Lot 1 Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Bidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to several estates to illustrate Southside Housing Association's landscape maintenance and common close cleaning requirements contained within the tender documentation, and challenges of undertaking the landscape maintenance in particular estates. The Meet the Buyer/Site Visit Event will be attended by the person from Southside Housing Association that is currently responsible for the management of the landscape maintenance and common close cleaning. The Meet the Buyer/Site Visit Event will commence at 10am on Friday 20th February 2026. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon on Thursday 19th February 2026. A list of the estate addresses to be included at the Meet the Buyer/Site Visit and sequencing will be distributed in advance of Friday 20th February 2026 to the organisations that registered their attendance. Bidders are asked to keep the maximum number of persons to that will attend the Event on behalf of their organisation to two delegates. Bidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements. Renewal: May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 262000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 262000 GBP ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557171 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Jun 2026 | | Submission deadline | 9 Mar 2026 | | Future notice date | Not specified | | Award date | 3 Jun 2026 | | Contract period | Not specified | | Recurrence | 2026 at the earliest if the optional 12 month extensions are not applied | ## Values | Field | Value | | --- | --- | | Tender value | £1,048,000 | | Lots value | £1,048,000 | | Awards value | Not specified | | Contracts value | £358,365 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTHSIDE HOUSING ASSOCIATION LTD | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G51 4EB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Cardonald | | Westminster constituency | Paisley and Renfrewshire North | | Delivery location | TLM82 Glasgow City | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CALEDONIAN MAINTENANCE SERVICES | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 71421000 - Landscape gardening services - 77211500 - Tree-maintenance services - 77310000 - Planting and maintenance services of green areas - 77311000 - Ornamental and pleasure gardens maintenance services - 77313000 - Parks maintenance services - 77314000 - Grounds maintenance services - 90910000 - Cleaning services - 90911000 - Accommodation, building and window cleaning services ## Release History - 3 Jun 2026 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557171 - 6 Feb 2026 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549007 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549007&idx=109 6th February 2026 - 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Document C - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549007&idx=4 6th February 2026 - Document D - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB549007&idx=5 6th February 2026 - Document E - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549007 Landscape Maintenance and Common Close Cleaning Services Contract 2026-2027 - The Contract will principally comprise landscape maintenance and common close cleaning services. The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Pollokshields, Mount Florida, Cathcart, Shawlands, Strathbungo, Ibrox, Kinning Park, Crosshill, Cardonald, Halfway, Penilee, Strathbungo, Pollokshaws and Shawlands, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include, tree maintenance services, tree and stump removal works, Winter Gritting to hard landscaped areas and repairs to existing damaged grass and other landscaped areas. The Landscape Maintenance services to the properties described within the tender documentation are currently undertaken by Southside Housing Association's estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity. The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C 'Common Close Cleaning Specification' for further information). Southside Housing Association may introduce additional landscape maintenance estates or common close cleaning to property during the Contract that are located on the south side of Glasgow which are in ownership or factored by Southside Housing Association. Where additional services are added to the Contract by Southside Housing Association, the additional services shall be valued at the rates within Tender Document A where the landscape maintenance or common close cleaning requirements are similar in character. Southside Housing Association may also omit any of the landscape maintenance estates or common close cleaning properties listed within the tender documentation at any time during the Contract where a landscape maintenance estate or common close cleaning property is no longer in ownership, factored by Southside Housing Association or Southside Housing Association are unable to obtain authorisation to proceed with the services to a property where consent from factored owners has not been obtained. No loss or recompense will be due to the Contractor if Southside Housing Association omit any of the landscape maintenance estates or common close cleaning properties during the Contract where estates or properties are no longer in ownership or factored by Southside Housing Association, or where Southside Housing Association have been unable to obtain consent to proceed with the service from factored owners. The commencement date for the Contract is currently estimated to be 1 April 2026. The Contract term will be for an initial twelve month period with optional annual 1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030. The decision to award the Contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557171 Landscape Maintenance and Common Close Cleaning Services Contract 2026-2027 - The Contract will principally comprise landscape maintenance and common close cleaning services. The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Pollokshields, Mount Florida, Cathcart, Shawlands, Strathbungo, Ibrox, Kinning Park, Crosshill, Cardonald, Halfway, Penilee, Strathbungo, Pollokshaws and Shawlands, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include, tree maintenance services, tree and stump removal works, Winter Gritting to hard landscaped areas and repairs to existing damaged grass and other landscaped areas. The Landscape Maintenance services to the properties described within the tender documentation are currently undertaken by Southside Housing Association's estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity. The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C 'Common Close Cleaning Specification' for further information). Southside Housing Association may introduce additional landscape maintenance estates or common close cleaning to property during the Contract that are located on the south side of Glasgow which are in ownership or factored by Southside Housing Association. Where additional services are added to the Contract by Southside Housing Association, the additional services shall be valued at the rates within Tender Document A where the landscape maintenance or common close cleaning requirements are similar in character. Southside Housing Association may also omit any of the landscape maintenance estates or common close cleaning properties listed within the tender documentation at any time during the Contract where a landscape maintenance estate or common close cleaning property is no longer in ownership, factored by Southside Housing Association or Southside Housing Association are unable to obtain authorisation to proceed with the services to a property where consent from factored owners has not been obtained. No loss or recompense will be due to the Contractor if Southside Housing Association omit any of the landscape maintenance estates or common close cleaning properties during the Contract where estates or properties are no longer in ownership or factored by Southside Housing Association, or where Southside Housing Association have been unable to obtain consent to proceed with the service from factored owners. The commencement date for the Contract is currently estimated to be 1 April 2026. The Contract term will be for an initial twelve month period with optional annual 1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030. The decision to award the Contract extensions will be at the discretion of Southside Housing Association and will be on the basis of one year increments. ## Notice URLs - http:// - http://www.craigdaleha.co.uk/ - http://www.scottishhousingconnections.org/shcc/association.aspx?assoc=1 - http://www.southside-ha.org - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000822894 - https://www.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000822894. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000822894.json.