---
title: "ELC-25-0465 Health & Safety Management Information System"
ocid: "ocds-r6ebe6-0000823458"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000823458"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000823458.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000823458.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "EAST LOTHIAN COUNCIL"
published: "2026-02-27"
---

# ELC-25-0465 Health & Safety Management Information System

Buyer: EAST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000823458

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000823458.json)

## Summary

East Lothian Council undertook a procurement process to renew their Health & Safety Management Information System, which is utilised in conjunction with Midlothian and West Lothian Councils. The procurement, specifically targeting the industry category related to general public services, concluded with the contract award dated 29th January 2026. The process followed a limited procurement method, bypassing competitive tendering due to the existing supplier's capacity constraints and the need to ensure value for money by maintaining the joint system with the other councils. The system renewal was earmarked for delivery in East Lothian, classified under CPV code 48000000, and was completed without prior publication of a call for competition.

This contract presents significant opportunities for businesses involved in health and safety management systems and software solutions, especially those capable of providing continuity and integration within existing frameworks. Large-scale suppliers, particularly those able to deliver additional services reliably under the constraints imposed by incumbent arrangements, would find this tender appealing. The limited nature of the procurement suggests that smaller businesses might face challenges in competing unless they can demonstrate unique value additions or efficiencies. While the primary award went to Sphera, other businesses in the sector should prepare for potential future opportunities as the councils continue to enhance their shared systems.

## Notice

East Lothian Council are renewing their Health & Safety Management System. This system is shared with Midlothian Council and West Lothian Council.

### Lot Information

Lot 1

East Lothian Council are renewing their Health & Safety Management System License.

Options: Single Sign on for all users at 3831.00 GBP

### Procurement Information

Additional services required by the incumbent supplier due to inability to resource the implementation and adoption of new software with current resources available. Value for money achieved through incumbent and maintaining joint system with West Lothian Council and Midlothian Council.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550613 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Feb 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 29 Jan 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £118,574 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST LOTHIAN COUNCIL |
| Locality | HADDINGTON, EAST LOTHIAN |
| Post town | Edinburgh |
| Postcode | EH41 3HA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM11 East Lothian and Midlothian |
| Local authority | East Lothian |
| Electoral ward | Haddington and Lammermuir |
| Westminster constituency | Lothian East |
| Delivery location | TLM73 East Lothian and Midlothian |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SPHERA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 27 Feb 2026 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550613

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550613
  ELC-25-0465 Health & Safety Management Information System - East Lothian Council are renewing their Health & Safety Management System. This system is shared with Midlothian Council and West Lothian Council.

## Notice URLs

- http://
- http://www.eastlothian.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000823458

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000823458. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000823458.json.