{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000824293-2026-06-01T00:00:00Z", "date": "2026-06-01T00:00:00Z", "ocid": "ocds-r6ebe6-0000824293", "initiationType": "tender", "parties": [ { "id": "org-95", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "https://www.publiccontractsscotland.gov.uk/" }, "roles": [ "buyer", "centralPurchasingBody" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-8", "name": "Inverness Sheriff Court and Justice of the Peace Court", "identifier": { "legalName": "Inverness Sheriff Court and Justice of the Peace Court" }, "address": { "streetAddress": "Longman Road", "locality": "Inverness", "postalCode": "IV1 1AH" }, "contactPoint": { "url": "https://www.scotcourts.gov.uk/courts-and-tribunals/courts-tribunals-and-office-locations/find-us/inverness-justice-centre/" }, "roles": [ "reviewBody" ] }, { "id": "org-106", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-107", "name": "ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD", "identifier": { "legalName": "ALLAN INGRAM INDUSTRIAL CLEANING SERVICES LTD" }, "address": { "streetAddress": "Unit 8 Nevis Bank Industrial , Croft Road", "locality": "Fort William", "region": "UKM6", "postalCode": "PH33 6RT" }, "roles": [ "supplier" ], "details": { "scale": "sme", "url": "http://" } }, { "id": "org-108", "name": "Inverness Sheriff Court and Justice of the Peace Court", "identifier": { "legalName": "Inverness Sheriff Court and Justice of the Peace Court" }, "address": { "streetAddress": "The Inverness Justice Centre, Longman Road", "locality": "Inverness", "postalCode": "IV1 1AH" }, "contactPoint": { "email": "inverness@scotcourts.gov.uk", "telephone": "+44 1463230782", "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Highlands and Islands Enterprise", "id": "org-106" }, "tender": { "id": "FTS052", "title": "FTS052 Cleaning Services - Inverness Campus", "description": "HIE requires a suitable qualified and experienced supplier to provide cleaning services at a number of buildings at Inverness Campus. The contract will be let from 3 August 2026 for the initial period of 3 years, unless terminated in accordance with the provisions of the Contract Conditions, with HIE having the option to extend for a further period of up to 12 months and another further period of up to 12 months following the Initial Term (i.e. the maximum contract length including the optional extension periods is 5 years).", "status": "complete", "items": [ { "id": "1", "additionalClassifications": [ { "id": "90910000", "scheme": "CPV" }, { "id": "90919200", "scheme": "CPV" }, { "id": "90900000", "scheme": "CPV" }, { "id": "90911000", "scheme": "CPV" }, { "id": "90919000", "scheme": "CPV" }, { "id": "90911300", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM62" }, { "region": "UKM62" } ], "relatedLot": "1" } ], "value": { "amount": 498000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/", "tenderPeriod": { "endDate": "2026-04-13T12:00:00Z" }, "awardPeriod": { "startDate": "2026-04-13T12:00:00Z" }, "documents": [ { "id": "MAR551421", "documentType": "contractNotice", "title": "FTS052 Cleaning Services - Inverness Campus", "description": "HIE requires a suitable qualified and experienced supplier to provide cleaning services at a number of buildings at Inverness Campus. The contract will be let from 3 August 2026 for the initial period of 3 years, unless terminated in accordance with the provisions of the Contract Conditions, with HIE having the option to extend for a further period of up to 12 months and another further period of up to 12 months following the Initial Term (i.e. the maximum contract length including the optional extension periods is 5 years). The currently envisaged budget for the the first 2 years is GBP 127,800 - GBP 182,600 (excluding VAT). The prices will remain fixed for Year 1 and 2 of the contract, thereafter a price increase mechanism may apply, as per the tender documents. The value stated in sections II.1.5 and II.2.6. refers to the estimated contract value over the maximum length of the contract (i.e. 5 years).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551421", "format": "text/html" }, { "id": "MAR551421-1", "title": "Scope of Requirements and Guidance", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=1", "datePublished": "2026-03-11T09:35:23Z", "dateModified": "2026-03-11T09:35:23Z", "format": "application/pdf" }, { "id": "MAR551421-2", "title": "Appendix 1 - Scope of Services", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=2", "datePublished": "2026-03-11T09:35:23Z", "dateModified": "2026-03-11T09:35:23Z", "format": "application/pdf" }, { "id": "MAR551421-3", "title": "Appendix 2 - Cleaning Specification Schedules", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=3", "datePublished": "2026-03-11T09:35:23Z", "dateModified": "2026-03-30T15:05:26Z", "format": "application/pdf" }, { "id": "MAR551421-4", "title": "Appendix 3 - Periodic Cleaning Schedules", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=4", "datePublished": "2026-03-11T09:35:24Z", "dateModified": "2026-03-25T10:27:16Z", "format": "application/pdf" }, { "id": "MAR551421-5", "title": "Appendix 4 - Floor Plans", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=5", "datePublished": "2026-03-11T09:35:24Z", "dateModified": "2026-03-11T09:35:24Z", "format": "application/x-zip-compressed" }, { "id": "MAR551421-6", "title": "Appendix 5 - Additional Information", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=6", "datePublished": "2026-03-11T09:35:25Z", "dateModified": "2026-03-11T09:35:25Z", "format": "application/pdf" }, { "id": "MAR551421-7", "title": "Appendix 6 - Contractor Annual Return Form template", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=7", "datePublished": "2026-03-11T09:35:25Z", "dateModified": "2026-03-11T09:35:25Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR551421-8", "title": "Pricing Schedule", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=8", "datePublished": "2026-03-11T09:35:25Z", "dateModified": "2026-03-11T09:35:25Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "MAR551421-9", "title": "Award Criteria Tender Response Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=9", "datePublished": "2026-03-11T09:35:26Z", "dateModified": "2026-03-11T09:35:26Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR551421-10", "title": "Cyber Security Response Form", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=10", "datePublished": "2026-03-11T09:35:26Z", "dateModified": "2026-03-11T09:35:26Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "MAR551421-11", "title": "Forms for Signature", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=11", "datePublished": "2026-03-11T09:35:26Z", "dateModified": "2026-03-11T09:35:26Z", "format": "application/pdf" }, { "id": "MAR551421-12", "title": "Terms and Conditions", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=12", "datePublished": "2026-03-11T09:35:26Z", "dateModified": "2026-03-11T09:35:26Z", "format": "application/pdf" }, { "id": "MAR551421-13", "title": "Community Benefits Selection Menu", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=13", "datePublished": "2026-03-11T09:35:26Z", "dateModified": "2026-03-11T09:35:26Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "MAR551421-14", "title": "HIE's Conflict of Interest Policy July 2024", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=14", "datePublished": "2026-03-11T09:35:27Z", "dateModified": "2026-03-11T09:35:27Z", "format": "application/pdf" }, { "id": "MAR551421-15", "title": "List of changes to documents", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=15", "datePublished": "2026-03-11T09:35:27Z", "dateModified": "2026-03-11T09:35:27Z", "format": "application/pdf" }, { "id": "MAR551421-16", "title": "Appendix 4 - floor plans - Aurora&Solasta House with legend", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=16", "datePublished": "2026-03-25T10:26:41Z", "dateModified": "2026-03-25T10:26:41Z", "format": "application/x-zip-compressed" }, { "id": "MAR551421-17", "title": "Appendix 3 - Periodic Cleaning Schedules v2", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=17", "datePublished": "2026-03-25T10:27:16Z", "dateModified": "2026-03-30T15:06:32Z", "format": "application/pdf" }, { "id": "MAR551421-18", "title": "Site visit Q&A", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=18", "datePublished": "2026-03-25T10:28:36Z", "dateModified": "2026-03-30T09:35:53Z", "format": "application/pdf" }, { "id": "MAR551421-19", "title": "Site visit Q&A v2", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=19", "datePublished": "2026-03-30T09:35:53Z", "dateModified": "2026-03-30T09:35:53Z", "format": "application/pdf" }, { "id": "MAR551421-20", "title": "Appendix 2 - Cleaning Specification Schedules v2", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=20", "datePublished": "2026-03-30T15:05:26Z", "dateModified": "2026-03-30T15:05:26Z", "format": "application/pdf" }, { "id": "MAR551421-21", "title": "Appendix 3 - Periodic Cleaning Schedules v3", "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551421&idx=21", "datePublished": "2026-03-30T15:06:32Z", "dateModified": "2026-03-30T15:06:32Z", "format": "application/pdf" }, { "id": "JUN556908", "documentType": "awardNotice", "title": "FTS052 Cleaning Services - Inverness Campus", "description": "HIE requires a suitable qualified and experienced supplier to provide cleaning services at a number of buildings at Inverness Campus. The contract will be let from 3 August 2026 for the initial period of 3 years, unless terminated in accordance with the provisions of the Contract Conditions, with HIE having the option to extend for a further period of up to 12 months and another further period of up to 12 months following the Initial Term (i.e. the maximum contract length including the optional extension periods is 5 years).", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN556908", "format": "text/html" } ], "lots": [ { "id": "1", "description": "The services required include cleaning and housekeeping, day cleaning and periodic cleaning services.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.", "status": "complete", "value": { "amount": 498000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Q1 Prompt Payment Standard Clause", "description": "pass/fail" }, { "type": "price", "description": "45%" }, { "type": "quality", "name": "Q1 Prompt Payment Standard Clause", "description": "pass/fail" }, { "type": "price", "description": "45%" } ] }, "options": { "description": "HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. The Contract may be modified for reasons including but not limited to (and are regardless of monetary value): -Re-purposing of areas and/or change of furniture/layout of area result in increased/decreased services or change of cleaning tasks; -Changes in occupancy level that require increased or reduced services, for example third party tenants occupying or vacating space, number of employees based in the office; -Change in any lease agreements requiring increased or reduced services or resulting in no further services required e.g. relocation, building closure, tenant procuring cleaning services directly; -Services required at additional buildings/sites within Inverness Campus and/or areas/zones in a building e.g. services required in Suite F2; -Services required at a different building e.g. HIE moves to another office within the local area; -Requests from occupiers or tenants to increase or decrease service provision, including number of days and number of hours required; -Ad-hoc cleaning required in excess of the indicative number of hours per annum stated in the Pricing Schedule -Increase or decrease tasks to meet additional hygiene measures and/or pandemic restrictions/public health emergency; -Addition or removal of buildings within Inverness Campus e.g. via (partial) sale of building; -Changes in building zone boundaries resulting e.g. in re-apportionment of costs. -Removal of services if no longer needed; -Addition/removal of tasks which also may result in increase/decrease in number of days/hours of services required; -Changes to task frequencies and/or cleaning schedules; -Reapportionment of cleaning hours between sites; -Changes to HIE's available budget to deliver these services; -Change of the intended usage of building areas; -Change in requirements to accommodate temporary works to the building; -Change of occupancy levels require more or less consumables. In these situations, HIE will agree a price variation based on the pricing submitted as part of your bid, for example, if we remove a site, then HIE's cost per year will reduce by the cost associated in your submitted Pricing Schedule for that site. Modifications may result in the overall contract value being lower or higher than stated in the contract notice/contract award notice which includes HIE's estimate at the time of tendering." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1800 }, "hasRenewal": true, "renewal": { "description": "The contract will be let from 3 August 2026 for the initial period of 3 years, unless terminated in accordance with the provisions of the T&Cs, with HIE having the option to extend for a further period of up to 12 months and another further period of up to 12 months following the Initial Term (i.e. the maximum contract length including the optional extension periods is 5 years)." } } ], "bidOpening": { "date": "2026-04-13T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Refer to the tender documents." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "4A2A Bidders must have and up-to-date Level 1 Disclosure Scotland Certificate for all personnel used to deliver this contract (including cleaning operatives, supervisors and contract managers) or commit to obtain the required certificates prior to contract start (e.g. when the cleaning operative has not been appointed yet)." }, { "type": "economic", "minimum": "It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the types and levels of insurance indicated below: 4B5B Employer's (Compulsory) Liability Insurance - GBP 5M for each and every claim. http://www.hse.gov.uk/pubns/hse40.pdf 4B5C Public Liability Insurance - GBP 5M for each and every claim 4B.6 (not scored) HIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the contract please identify these PSC (s) in your response to 4B.6." }, { "type": "technical", "description": "4C4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Please refer to Scope of Requirements for full requirements. If bidders do not pay at least 95% of valid invoices on time and are unable to provide a proportionate and timely improvement plan, their organisation will not be selected to participate further in this procurement.(pass/fail) 4C10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. (for info)" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "classification": { "id": "90900000", "scheme": "CPV" }, "hasRecurrence": true, "recurrence": { "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract, including any extension period." }, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "description": "The figures in sections II.1.7. and V.2.4. refer to the contract value including the optional extension periods and an estimate for the CPI increases. 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