---
title: "CFM0394 Room Booking Management System"
ocid: "ocds-r6ebe6-0000824303"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000824303"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000824303.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000824303.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "FIFE COUNCIL"
published: "2026-02-23"
---

# CFM0394 Room Booking Management System

Buyer: FIFE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000824303

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000824303)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000824303.json)

## Summary

The contract process involves Fife Council, situated in Glenrothes, with the procurement titled "CFM0394 Room Booking Management System," targeting the public services and education sectors. The procurement has reached the award stage with the successful awarding to Artifax Software Limited. This project centres on acquiring specialist software for managing events and venue operations for Fife Cultural Trust. The procurement method was limited, conducted as a direct call-off from the G-Cloud 14 framework without prior competition. The contract, valued at £79,425.00, was officially signed on 14th December 2025.

This tender presents significant opportunities for software providers specialising in event management and venue operations to engage with public sector organisations like the Fife Cultural Trust. Businesses skilled in delivering tailored software solutions for cultural and educational institutions would find this procurement highly relevant. SMEs, particularly those offering unique and scalable software services, are well-positioned to leverage such contracts to expand their reach within the public sector. By engaging with local authorities and frameworks such as G-Cloud, similar businesses can develop strategic partnerships and grow their market presence.

## Notice

This call off contract is for the Procurement of Artifax Room Booking Software on behalf of Fife Cultural Trust. Artifax is a specialist software solution designed to manage event scheduling, resource allocation, and venue operations for cultural, educational, and public sector organisations.

### Lot Information

Lot 1

Direct call off from the G-Cloud 14 framework. Direct call off from the G-Cloud 14

### Procurement Information

This is a direct call off from the G-Cloud 14 framework which allows for awards to be issued without further competition.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550136 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Feb 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 14 Dec 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £79,425 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FIFE COUNCIL |
| Locality | GLENROTHES |
| Post town | Kirkcaldy |
| Postcode | KY7 5LT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Fife |
| Electoral ward | Glenrothes Central and Thornton |
| Westminster constituency | Glenrothes and Mid Fife |
| Delivery location | TLM72 Clackmannanshire and Fife |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ARTIFAX SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 23 Feb 2026 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550136

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550136
  CFM0394 Room Booking Management System - This call off contract is for the Procurement of Artifax Room Booking Software on behalf of Fife Cultural Trust. Artifax is a specialist software solution designed to manage event scheduling, resource allocation, and venue operations for cultural, educational, and public sector organisations.

## Notice URLs

- http://
- http://www.fife.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000824303

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000824303. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000824303.json.