---
title: "Postal Vote Managed Service (PVMS) and Electoral Services"
ocid: "ocds-r6ebe6-0000826581"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000826581"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000826581.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000826581.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "EAST LOTHIAN COUNCIL"
published: "2026-03-13"
---

# Postal Vote Managed Service (PVMS) and Electoral Services

Buyer: EAST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000826581

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000826581)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000826581.json)

## Summary

East Lothian Council has completed the procurement process titled "Postal Vote Managed Service (PVMS) and Electoral Services," falling under the industry category of General public services. This open procedure aimed to establish a service for managing postal votes, printing poll cards, ballot papers, and postal vote packs, including their posting. The delivery will occur in East Lothian, and the contract was signed on 25 February 2026, with a value of £188,093.40. The procurement reached the award stage, with Idox Software Ltd appointed as the supplier, and the contract remains active under the framework RM6259 - Vertical Application Solutions.

This tender poses significant opportunities for businesses specialising in electoral services and printing services, particularly those equipped to manage mail and digital communication services. Large companies with established systems to handle postal and electronic bids are well-suited to compete in this arena, given the need for efficient processing and distribution across East Lothian. The preferences indicated by the Council suggest a readiness to embrace innovative solutions in streamlining electoral processes, which can enable companies to build long-term relationships and expand their portfolios in public sector services.

## Notice

Postal Vote Managed Service (PVMS) and printing of poll cards, ballot papers, postal vote packs (including posting of poll cards and postal votes)

### Lot Information

Lot 1

Postal Vote Managed Service (PVMS) and printing of poll cards, ballot papers, postal vote packs (including posting of poll cards and postal votes)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551718 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Feb 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £188,093 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST LOTHIAN COUNCIL |
| Locality | HADDINGTON, EAST LOTHIAN |
| Post town | Edinburgh |
| Postcode | EH41 3HA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM11 East Lothian and Midlothian |
| Local authority | East Lothian |
| Electoral ward | Haddington and Lammermuir |
| Westminster constituency | Lothian East |
| Delivery location | TLM73 East Lothian and Midlothian |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 22000000 - Printed matter and related products
- 48000000 - Software package and information systems
- 72268000 - Software supply services

## Release History

- 13 Mar 2026 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551718

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551718
  Postal Vote Managed Service (PVMS) and Electoral Services - Postal Vote Managed Service (PVMS) and printing of poll cards, ballot papers, postal vote packs (including posting of poll cards and postal votes)

## Notice URLs

- http://
- http://www.eastlothian.gov.uk
- http://www.scotcourts.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000826581

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000826581. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000826581.json.