---
title: "Archival Boxboard"
ocid: "ocds-r6ebe6-0000827207"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000827207"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000827207.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000827207.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2026-07-08"
---

# Archival Boxboard

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000827207

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## Summary

The National Library of Scotland, in partnership with the National Records of Scotland, recently completed a procurement process for a contract involving the supply and delivery of archival boxboard, tailored for housing valuable collection materials. This initiative was led by the National Library of Scotland, located in Edinburgh, with the procurement focusing on ensuring compliance with ISO 16245:2009 and BS 4971:2017 standards. The tender, part of the "Recreation, culture and religion" industry category, required delivery to Edinburgh's Sighthill and involved a budget of £577,000. The open procurement process culminated in an award on 3 July 2026, following an online submission process that ended on 4 May 2026.

This tender presents significant opportunities for businesses specialising in archival materials, packaging, and conservation services. Companies with capabilities in producing precise and durable boxboard, particularly those adept with KasemakeCAD box making machines, would find this contract beneficial due to its technical demands and recurring nature. SME suppliers, like the winning bidder KLUG-CONSERVATION from Germany, particularly stand to gain as the competitive tender favoured quality over price, providing a fertile ground for businesses able to meet the stringent technical and preservation standards required in this sector.

## Notice

The National Library of Scotland and the National Records of Scotland jointly entered into contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections. In addition, the contract includes the uplift of pallets and boxboard off-cuts.

### Lot Information

Lot 1

The National Library of Scotland and National Records of Scotland jointly procured a contract for the supply and delivery of archival boxboard and associated services (uplift of off-cuts and pallets). Lead tendering organisation was the National Library. Tender evaluation was carried out jointly between both organisations, and included the assessment of sample materials from all tenderers.

Renewal: 2x 24 months depending on performance, requirement, and budget availability.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559690 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jul 2026 |
| Submission deadline | 4 May 2026 |
| Future notice date | Not specified |
| Award date | 3 Jul 2026 |
| Contract period | Not specified |
| Recurrence | In two, four, or six years from publication of this notice, depending on whether extensions are taken out under this contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £480,000 |
| Lots value | £480,000 |
| Awards value | Not specified |
| Contracts value | £577,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Additional buyers | NATIONAL RECORDS OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KLUG-CONSERVATION, WALTER KLUG |

## CPV Codes

### Divisions

- 22 - Printed matter and related products

### Codes

- 22992000 - Hand-made paper or paperboard
- 22993100 - Photosensitive paper or paperboard
- 22993200 - Heat-sensitive paper or paperboard
- 22993300 - Thermographic paper or paperboard

## Release History

- 8 Jul 2026 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559690
- 1 Apr 2026 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553067

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=3
  1st April 2026 - Requirements Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=4
  1st April 2026 - Request for Additional Information (unscored) - Tenderers to fill in
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=5
  1st April 2026 - Quality Response Document - Tenderers to fill in
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=6
  1st April 2026 - Pricing Schedule - Tenderers to fill in
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=7
  1st April 2026 - Terms & Conditions - wording marked in yellow to be updated at contract award stage
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=1
  1st April 2026 - Invitation to Tender Cover Letter - please read before submitting your tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR553067&idx=2
  1st April 2026 - ITT Annex B - Tenderers to fill in
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553067
  Archival Boxboard - The National Library of Scotland and the National Records of Scotland jointly require a contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections. In addition, the procuring Organisations require the uplift of pallets and boxboard off-cuts.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559690
  Archival Boxboard - The National Library of Scotland and the National Records of Scotland jointly entered into contract for the supply and delivery of archival boxboard of a range of sizes and weights, to be cut and folded at the organisations' premises using KasemakeCAD box making machines. The boxes will be used to house collection materials, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents; and BS 4971:2017 Conservation and care of archive and library collections. In addition, the contract includes the uplift of pallets and boxboard off-cuts.

## Notice URLs

- http://
- http://www.nls.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000827207
- https://www.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000827207. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000827207.json.