---
title: "Extension Notification of CFM0142 Uniform Document Management System"
ocid: "ocds-r6ebe6-0000827383"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000827383"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000827383.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000827383.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "FIFE COUNCIL"
published: "2026-03-24"
---

# Extension Notification of CFM0142 Uniform Document Management System

Buyer: FIFE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000827383

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## Summary

Fife Council, the regional authority based in Glenrothes, has proceeded with awarding the contract for the extension of the CFM0142 Uniform Document Management System without prior publication of a competitive call. This procurement falls within the services category, primarily involving general public and housing services, and environmental health. The contract, valued at £505,414.75, was signed on 17th March 2023, and focuses on a system crucial for Planning and Building Standards. The completion status of the tender indicates a focus on local solutions through the Uniform system, with implications for future National eDevelopment initiatives by the Scottish Government.

This procurement process showcases unique business opportunities, especially for large companies specialising in software solutions for governmental services like Idox Software Ltd, the awarded supplier. Companies with expertise in document management systems tailored for local authorities could find growth potential by replicating solutions similar to the Uniform platform. The initiative supports operational needs across various council services, providing a collaborative avenue for systems integration and service delivery enhancement. As Fife Council and the Scottish Government explore national solutions, businesses capable of aligning with future strategies stand to benefit significantly.

## Notice

An extension notice for CFM0142 Uniform Document Management System

### Lot Information

Lot 1

The Uniform system is the underlying platform primarily used for Planning and Building Standards. The Uniform system is fully integrated into the National eDevelopment Portal allowing online submissions of planning and building standards requests. The DMS (document management system) is used to hold all supporting documentation allowing Council staff to process these requests efficiently and timeously. Other council services also use Uniform for their operational work including, housing, protective services, and environmental health. Uniform is currently the home for the streets and property gazetteers the Council use, these gazetteers are linked into other Council systems so that we can accurately identify individual properties using a UPRN (unique property reference number) so that we can deliver services. As part of our statutory obligation, we automatically upload our data each night to the national systems so that any changes to streets or properties are reflected nationally. We have several online services which are integrated into the Uniform system allowing information to be submitted directly from a member of the public and the back-office teams can handle these in Uniform. As part of a national initiative, The Scottish Government are looking at a potential replacement system for planning and building standards. The Council are engaged in this process with the Scottish Government and by the time this contract comes to an end we should be in a better position to decide if we are able to use this new national approach.

### Procurement Information

Direct from CCS Framework Data and Applications Solutions Ref RM3821

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552339 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Mar 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 17 Mar 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £505,414 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FIFE COUNCIL |
| Locality | GLENROTHES |
| Post town | Kirkcaldy |
| Postcode | KY7 5LT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Fife |
| Electoral ward | Glenrothes Central and Thornton |
| Westminster constituency | Glenrothes and Mid Fife |
| Delivery location | TLM72 Clackmannanshire and Fife |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72512000 - Document management services

## Release History

- 24 Mar 2026 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552339

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552339
  Extension Notification of CFM0142 Uniform Document Management System - An extension notice for CFM0142 Uniform Document Management System

## Notice URLs

- http://
- http://www.fife.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000827383

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000827383. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000827383.json.