---
title: "Variation 1 - Managed Print & Scan Solutions"
ocid: "ocds-r6ebe6-0000828229"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000828229"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000828229.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000828229.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "CROWN OFFICE AND PROCURATOR FISCAL SERVICE"
published: "2026-04-01"
---

# Variation 1 - Managed Print & Scan Solutions

Buyer: CROWN OFFICE AND PROCURATOR FISCAL SERVICE  
Current stage: Award  
OCID: ocds-r6ebe6-0000828229

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## Summary

The Crown Office and Procurator Fiscal Service (COPFS), located in Edinburgh, has completed an open procedure procurement titled "Variation 1 - Managed Print & Scan Solutions" within the Social Protection industry category. This procurement is part of a broader effort to consolidate print and scan support services under a single agreement for their fleet of devices across 45 sites in Scotland. Initially awarded in March 2025, the process involved a mini-competition under the Scottish Government’s ICT Products Framework. A notable aspect of this contract is the inclusion of support for Kodak S2050 scanners, which aligns with the initial commercial intent. The procurement process concluded with an award to Ricoh UK, formalised on 19 March 2024, with the contract now active. The project carries a funding amount of £1,959,410.48.

This tender presents ample opportunities for businesses involved in the provision of printing and scanning solutions, as well as those focused on maintenance and support services related to multifunction devices. Companies with expertise in managing large-scale device deployments and offering related IT support services, such as Ricoh UK, would find this contract advantageous for growth. The scale and regional focus of this project can drive expansion within Scotland for firms capable of meeting diverse technological needs in governmental contexts. Furthermore, involvement in frameworks like the Scottish Government’s ICT Products Managed Print Solutions could open doors for future collaborations and contracts.

## Notice

Crown Office and Procurator Fiscal Services (COPFS) have a fleet of print/scan devices located in 45 sites across Scotland. The current MFD estate consists of both colour and mono with a variety of peripherals including bridging units, finishing units, etc and the minimum speed ranges from a minimum of 25 pages per minute (ppm) to 110 ppm. This was awarded in March 2025 via mini-competition via the Scottish Government - ICT Products - Managed Print Solutions Framework (SP-21-046) for the leasing of Print/Scan devices and software, including copy costs and associated services. COPFS awarded Ricoh a standalone contract for support of our Kodak S2050 scanners. That contract has now expired, and we identified that the Kodak scanner support was not included in the new Managed Print & Scan Solutions contract. To align with the original commercial intent of consolidating all print/scan support under a single agreement, this variation formally adds the Kodak Scanner Support.

### Lot Information

Lot 1

Crown Office and Procurator Fiscal Services (COPFS) have a fleet of print/scan devices located in 45 sites across Scotland. The current MFD estate consists of both colour and mono with a variety of peripherals including bridging units, finishing units, etc and the minimum speed ranges from a minimum of 25 pages per minute (ppm) to 110 ppm. This was awarded in March 2025 via mini-competition via the Scottish Government - ICT Products - Managed Print Solutions Framework (SP-21-046) for the leasing of Print/Scan devices and software, including copy costs and associated services. COPFS awarded Ricoh a standalone contract for support of our Kodak S2050 scanners. That contract has now expired, and we identified that the Kodak scanner support was not included in the new Managed Print & Scan Solutions contract. To align with the original commercial intent of consolidating all print/scan support under a single agreement, this variation formally adds the Kodak Scanner Support.. This variation covers support for COPFS's Kodak S2050 scanners. The previous standalone Ricoh contract providing this support has expired, and the service was not included in the new Managed Print & Scan Solutions contract. This variation adds the Kodak scanner support to align with the intention of consolidating all print/scan services under one agreement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR552976 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Apr 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 19 Mar 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,959,410 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN OFFICE AND PROCURATOR FISCAL SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1LA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICOH |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30120000 - Photocopying and offset printing equipment

## Release History

- 1 Apr 2026 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR552976

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR552976
  Variation 1 - Managed Print & Scan Solutions - Crown Office and Procurator Fiscal Services (COPFS) have a fleet of print/scan devices located in 45 sites across Scotland. The current MFD estate consists of both colour and mono with a variety of peripherals including bridging units, finishing units, etc and the minimum speed ranges from a minimum of 25 pages per minute (ppm) to 110 ppm. This was awarded in March 2025 via mini-competition via the Scottish Government - ICT Products - Managed Print Solutions Framework (SP-21-046) for the leasing of Print/Scan devices and software, including copy costs and associated services. COPFS awarded Ricoh a standalone contract for support of our Kodak S2050 scanners. That contract has now expired, and we identified that the Kodak scanner support was not included in the new Managed Print & Scan Solutions contract. To align with the original commercial intent of consolidating all print/scan support under a single agreement, this variation formally adds the Kodak Scanner Support.

## Notice URLs

- http://
- http://www.copfs.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000828229

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000828229. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000828229.json.