--- title: "Provision of Off-Site Storage for NatureScot Records" ocid: "ocds-r6ebe6-0000828697" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000828697" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000828697.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000828697.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "SCOTTISH NATURAL HERITAGE" published: "2026-04-07" --- # Provision of Off-Site Storage for NatureScot Records Buyer: SCOTTISH NATURAL HERITAGE Current stage: Planning OCID: ocds-r6ebe6-0000828697 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000828697) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000828697.json) ## Summary Scottish Natural Heritage, also known as NatureScot, is in the planning stage of a procurement process for the provision of off-site storage services for its records. The procurement is categorised under 'services' and primarily concerns environmental protection. This initiative requires services in Inverness, UK, under the title "Provision of Off-Site Storage for NatureScot Records" and involves a broad range of record types needing secure, controlled storage. The timeline highlights a market consultation phase, concluding on 21 April at noon, with a future official notice anticipated on 7 May 2026. The buyer seeks input from the marketplace to shape the tender, underlying the importance of industry feedback at this planning stage. The upcoming contract offers a unique opportunity for businesses in the records management and storage industry to engage with a long-term governmental project, spanning an initial five years with potential extensions. Companies skilled in secure document storage, capable of handling diverse formats, providing services such as scan on demand, secure destruction, and ensuring system compatibility with NatureScot's electronic systems, would be well-suited for this tender. The engagement phase encourages businesses to impart their expertise, helping to refine the tender requirements. This venture supports business growth through potential collaborations and integration of advanced storage solutions with established public sector processes. ## Notice NatureScot is preparing to undertake a procurement exercise for the Provision of Off-Site Storage. As part of the development process for the procurement approach, NatureScot is seeking views and information from the marketplace in connection with the areas set out in this Prior Information Notice (PIN). NatureScot have included a questionnaire (which can be found here - https://www.cognitoforms.com/ScotlandExcel1/OnBehalfOfNatureScotScottishNaturalHeritageOffsiteStorageForNatureScotRecords) ### Lot Information Lot 1 NatureScot is preparing to undertake a procurement exercise for the Provision of Off-Site Storage. The future contract is expected to run for an initial five-year period, with the option to extend for up to two further years, providing a potential total duration of seven years. NatureScot currently stores approximately 5,743 cubic feet of records offsite, consisting of a wide range of formats including paper files, maps, photographs, slides, audiovisual materials, and digital media. These records require secure, environmentally controlled storage, robust inventory management and reliable retrieval and transport arrangements. In addition, the forthcoming requirement is expected to include scan on demand services, secure destruction, and the supply of associated materials such as boxes, barcodes and destruction sacks. The supplier will also need to ensure and maintain full system compatibility with NatureScot's Electronic Records and Document Management System (eRDMS). Integration will be achieved through API-driven transmission of CSV metadata files from the eRDMS to the Contract's inventory system. NatureScot requires that, in the event the incumbent supplier does not bid or is not awarded the contract, the successful supplier will be responsible for managing the full transfer of existing records from the incumbent's facility to their own. This will include all planning, coordination, uplift, transport, and reconciliation of inventory data. Market consultation is an important part of the procurement process and gives us an opportunity to consider your specialist opinion and expertise. This engagement does not constitute the launch of a procurement process; however, responses will help shape the forthcoming Invitation to Tender.. NatureScot have included a questionnaire (which can be found here - https://www.cognitoforms.com/ScotlandExcel1/OnBehalfOfNatureScotScottishNaturalHeritageOffsiteStorageForNatureScotRecords) for interested suppliers and may invite further dialogue to explore delivery models and gather feedback. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553367 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Apr 2026 | | Submission deadline | Not specified | | Future notice date | 7 May 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH NATURAL HERITAGE | | Locality | INVERNESS | | Post town | Inverness | | Postcode | IV3 8NW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM2 Highlands and Islands | | ITL 3 | TLM20 Highlands and Islands | | Local authority | Highland | | Electoral ward | Inverness West | | Westminster constituency | Inverness, Skye and West Ross-shire | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 63120000 - Storage and warehousing services - 63121000 - Storage and retrieval services - 63121100 - Storage services - 72317000 - Data storage services - 79131000 - Documentation services - 79996100 - Records management ## Release History - 7 Apr 2026 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553367 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553367 Provision of Off-Site Storage for NatureScot Records - NatureScot is preparing to undertake a procurement exercise for the Provision of Off-Site Storage. As part of the development process for the procurement approach, NatureScot is seeking views and information from the marketplace in connection with the areas set out in this Prior Information Notice (PIN). NatureScot have included a questionnaire (which can be found here - https://www.cognitoforms.com/ScotlandExcel1/OnBehalfOfNatureScotScottishNaturalHeritageOffsiteStorageForNatureScotRecords) ## Notice URLs - http:// - http://www.nature.scot - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000828697 - https://www.cognitoforms.com/ScotlandExcel1/OnBehalfOfNatureScotScottishNaturalHeritageOffsiteStorageForNatureScotRecords - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=828697 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000828697. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000828697.json.