---
title: "Provision of a fully supported Student Management System"
ocid: "ocds-r6ebe6-0000830206"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000830206"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000830206.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000830206.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "SRUC"
published: "2026-05-07"
---

# Provision of a fully supported Student Management System

Buyer: SRUC  
Current stage: Tender  
OCID: ocds-r6ebe6-0000830206

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## Summary

SRUC, located in Edinburgh, has issued a tender for the provision of a fully supported Student Management System to enhance and modernise its existing systems. This procurement falls under the Higher Education, Research, and Consultancy category and involves a significant investment of £3,000,000. The procurement process is currently in the Tender stage and uses an open procedure, with electronic submission as the method. The deadline for tender submissions is scheduled for 12 June 2026. The project is anticipated to offer strategic and operational benefits throughout SRUC’s undergraduate and postgraduate teaching activities, with the required system scheduled to be implemented over a five-year contract period, with potential extensions.

This tender represents an excellent opportunity for businesses specialising in Software as a Service (SaaS) solutions, particularly those with expertise in educational systems. Companies that can demonstrate full ISO 27001 accreditation and possess robust financial and operational expertise are well-suited to compete. The tender offers prospective suppliers the chance to contribute to an organisation-wide transformation at SRUC, involving various systems including student registration and financial management. This could position providers uniquely as key partners to a recognised educational institution, potentially leading to ongoing collaborations beyond the initial contract scope, especially as SRUC is also planning to overhaul its financial systems in the near future.

## Notice

SRUC is seeking to implement a fully supported Software as a Service (SaaS) solution that will replace our existing Student Management System and deliver strategic and operational benefits across our undergraduate and post-graduate Teaching activities.

### Lot Information

Lot 1

The objectives of this procurement include but are not limited to a modernisation and enhancement of our current 1. timetabling system 2. curriculum management 3. applications and admissions systems 4. student registration 5. Fees and Funding 6. student support and case management 7. post-graduate student management 8. statutory and operational reporting. It is anticipated that the solution will be a modern, future-proofed and highly functional system that shall deliver measurable business efficiencies, benefits and form part of our aspirations for organisation-wide change to processes, systems, controls and employee roles. The solution may also be required to integrate in an up-stream and down-stream manner with other specialist operational systems. It should be noted that SRUC is also considering opportunities to replace its financial and procurement management system within the next 6 to 12 months. The objectives of this project include but are not limited to a modernisation and enhancement of our current 1. operational financial management processes including budgeting, accounts receivable and accounts payable, strategic financial planning and forecasting; 2. procurement and contract management; 3. financial planning and analysis; 4. statutory and management account preparation; 5. tax calculations and return preparation; 6. pre-award & post-award research management; 7. staff expenses; 8. asset and stock management; 9. credit control. The requirement for a third smaller project for a work-based learning system is currently also under review. Any resulting contract for the student management system shall be for an initial period of five years, with the option to extend, by mutual agreement, for five further periods of 12 months. In accordance with the Public Contracts (Scotland) Regulations 2015 the procurement process shall follow a two-stage Restricted Procedure and any subsequent contract award shall be based on the most economically advantageous tender (MEAT). Stage 1: Selection Stage - Open to all interested suppliers - Selection shall be based on capability, capacity, experience and financial standing (using the Single Procurement Document Scotland (SPD)) - The SPD shall be scored on a pass / fail basis. As part of the requirements for this tender, the SPD shall confirm that SRUC is seeking a supplier that is fully accredited under ISO27001 - Written tender submissions (See Stage 2, Part 1) must also be submitted along with the SPD. Stage 2: Tender Stage - Only suppliers that have passed Stage 1 shall proceed to Part 1 (below) and have their written submission evaluated. - Part 1 of the tender stage shall be a formal, written response to questions and submission of an initial price. The top three ranked suppliers (based on their score for the written response to questions) shall then be invited to participate in Part 2 of the tender. SRUC anticipates that one Supplier will be selected to provide this service. Further, it should be noted that SRUC reserves the right to vary the selected numbers. - Part 2 of the tender shall comprise a scored demonstration of the supplier's system and submission of a final price. It is noted that suppliers can improve and/or vary their price between initial and final submission. It is further noted that SRUC shall not enter a price negotiation with any supplier at any stage of this tender process. - The scoring from Part 1 and Part 2 shall then be combined to provide a final total score, resulting in the identification of a preferred supplier. - Confirmation of a contract award to the preferred supplier shall be subject to approval by the Board of SRUC. It is estimated that any such approval shall be discussed at the September 2026 Board meeting. SRUC regards the implementation of this system as a high risk and complex task. Therefore, SRUC may also seek appropriate implementation consultancy services to support the configuration and implementation of the new system.

Renewal: A further two 12 month extension periods, by mutual agreement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY555360 |
| Notice type | OJEU - F2 - Contract Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 May 2026 |
| Submission deadline | 12 Jun 2026 |
| Future notice date | 8 May 2026 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SRUC |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH9 3JG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Southside/Newington |
| Westminster constituency | Edinburgh South |
| Delivery location | TLM75 City of Edinburgh |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems

### Codes

- 30196000 - Planning systems
- 48000000 - Software package and information systems
- 48190000 - Educational software package

## Release History

- 7 May 2026 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY555360
- 23 Apr 2026 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554491

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR554491
  Provision of a fully supported Student Management System - SRUC is seeking to implement a fully supported Software as a Service (SaaS) solution that will replace our existing Student Management System and deliver strategic and operational benefits across our undergraduate and post-graduate Teaching activities.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY555360
  Provision of a fully supported Student Management System - SRUC is seeking to implement a fully supported Software as a Service (SaaS) solution that will replace our existing Student Management System and deliver strategic and operational benefits across our undergraduate and post-graduate Teaching activities.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=830979
- http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
- http://www.sruc.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000830206
- https://www.publiccontractsscotland.gov.uk/
- https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=830979

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000830206. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000830206.json.