--- title: "SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont" ocid: "ocds-r6ebe6-0000834794" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000834794" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000834794.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000834794.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "SCOTTISH PRISON SERVICE" published: "2026-06-16" --- # SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont Buyer: SCOTTISH PRISON SERVICE Current stage: Planning OCID: ocds-r6ebe6-0000834794 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000834794) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000834794.json) ## Summary The Scottish Prison Service (SPS) has initiated a procurement process in the planning stage for the replacement of smoke ventilation systems at HMP Edinburgh and HMP & YOI Polmont, located in Edinburgh and near Falkirk respectively. This project is classified under Public Order and Safety, falling within the 'works' procurement category, and involves the supply, installation, commissioning, and testing of replacement Roof Light Smoke Ventilation Systems. The current tender, identified as SPS-11013, addresses systems assessed as beyond economic repair due to unavailable components on the market. Key communication about further tender stages is expected shortly after 17th June 2026, when a Request For Quotation (RFQ) is anticipated to be published. The Scottish Prison Service acts as the buying organisation, signifying their commitment to improving fire safety and compliance in their facilities. This tender represents a significant business opportunity for contractors specialised in ventilation systems, particularly those with experience in institutional safety and compliance upgrades. Firms capable of delivering complex mechanical installations will find this project particularly conducive to business growth. The potential for securing long-term relationships with national or federal agencies, such as the Scottish Prison Service, could offer substantial benefits in terms of future contracts and collaboration opportunities. Companies interested in participating are advised to prepare for the forthcoming RFQ and assess their ability to meet the necessary qualifications and performance standards required by the SPS. ## Notice The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation. ### Lot Information Lot 1 The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request For Quotation (RFQ) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the RFQ. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558074 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Jun 2026 | | Submission deadline | Not specified | | Future notice date | 17 Jun 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH PRISON SERVICE | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH12 9DJ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Drum Brae/Gyle | | Westminster constituency | Edinburgh West | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 42 - Industrial machinery - 45 - Construction work ### Codes - 42520000 - Ventilation equipment - 45331200 - Ventilation and air-conditioning installation work - 45331210 - Ventilation installation work ## Release History - 16 Jun 2026 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558074 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558074 SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont - The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation. ## Notice URLs - http:// - http://www.sps.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000834794 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=834794 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000834794. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000834794.json.