--- title: "Professional Estate Management Services Framework" ocid: "ocds-r6ebe6-0000835606" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000835606" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000835606.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000835606.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "NATIONAL RECORDS OF SCOTLAND" published: "2026-06-25" --- # Professional Estate Management Services Framework Buyer: NATIONAL RECORDS OF SCOTLAND Current stage: Planning OCID: ocds-r6ebe6-0000835606 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000835606) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000835606.json) ## Summary The National Records of Scotland is currently in the planning stage for a procurement process titled "Professional Estate Management Services Framework". This framework is set within the services industry category, focusing on conservation and estates management, and primarily addresses locations in Edinburgh and Dumfries. The process is also relevant to other Edinburgh-based organisations like the Royal Botanic Garden Edinburgh, National Museums Scotland and Historic Environment Scotland. The procurement is intended as a multi-supplier, multi-buyer framework lasting four years, with an estimated value of £5,000,000 GBP. The anticipated future notice date is 3 August 2026, allowing time for consideration of market feedback gathered through a Request for Information (RFI) questionnaire released on 25 June 2026. This initiative presents substantial opportunities for businesses with expertise in conservation-led estates services and those equipped to handle technical, architectural, and engineering demands within historically significant environments. Enterprises adept in providing consultancy, project management, and health and safety services across protected and sensitive settings will find this framework particularly appealing. By joining this framework, businesses can benefit from a reduction in procurement activity duplication and can leverage the collaborative approach to improve service quality and resilience, thereby allowing their business to grow alongside these prestigious Scottish institutions. ## Notice 2.1 National Records of Scotland (NRS) operates across an estate comprising five buildings, four of which are located in Edinburgh (three being Category 'A' listed) and one in Dumfries. The historic and cultural significance of these assets requires the engagement of suppliers with demonstrable expertise in conservation led estates services and operational, specialist archival storage facilities and a clear understanding of the statutory, technical and professional requirements associated with working within protected and sensitive environments. Such services are critical to ensuring that NRS can continue to fulfil its role as custodian of Scotland's records, while maintaining safe, compliant and functional accommodation for collections, staff and, where applicable, members of the public. 2.2 Historically, NRS has always procured specialist estates and professional services, reflecting the absence of a suitable external framework capable of meeting its specific conservation, heritage and technical requirements. 2.3 NRS shares many common estate management challenges and requirements with other Scottish Government sponsored organisations, including National Museums Scotland, Historic Environment Scotland and the Royal Botanic Garden Edinburgh. Each partner organisation is responsible for the stewardship of nationally important, and in many cases listed or protected, operationally specialist buildings, landscapes and collections. These estates require a consistent, high quality and conservation focused approach to professional services, delivered by suppliers with proven experience of working within complex heritage environments. 2.4 In response, NRS has invited partner organisations to establish a joint Framework Agreement for professional estates services. The framework aims to secure access to a suitably skilled and diverse supply base with specialist technical and conservation expertise, reduce duplication of procurement activity, and provide a compliant, efficient and flexible mechanism through which participating organisations can call off services as required. This collaborative approach is intended to support value for money, improve service quality and resilience, and ensure that all organisations are able to discharge their custodial responsibilities effectively and sustainably over the life of the framework. Services that may be called off under the Framework include (but are not limited to): Multi disciplinary technical and design services (including architectural and engineering); Conservation led consultancy for listed and historic buildings; Support to in house estates and facilities teams, including specialist advice and surveys; Project and construction management; Health and safety, fire safety, asbestos surveys and management and water safety (including legionella) services; Planned maintenance planning, inspections, condition surveys and compliance support. A detailed scope of requirements is provided in the attached Specification - Appendix 2 - Annexes A-H. ### Lot Information Lot 1 4 yr Multi-supplier Multi-buyer framework to provide access to Professional Estate Management Services. Services that may be called off under the Framework include (but are not limited to): Multi disciplinary technical and design services (including architectural and engineering); Conservation led consultancy for listed and historic buildings; Support to in house estates and facilities teams, including specialist advice and surveys; Project and construction management; Health and safety, fire safety and water safety (including legionella) services; Planned maintenance planning, inspections, condition surveys and compliance support. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558781 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Jun 2026 | | Submission deadline | Not specified | | Future notice date | 3 Aug 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £5,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL RECORDS OF SCOTLAND | | Additional buyers | HISTORIC ENVIRONMENT SCOTLAND; NATIONAL MUSEUMS SCOTLAND; ROYAL BOTANIC GARDEN EDINBURGH | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 3YY | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Southside/Newington | | Westminster constituency | Edinburgh South | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70330000 - Property management services of real estate on a fee or contract basis ## Release History - 25 Jun 2026 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558781 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN558781&idx=1 25th June 2026 - Request For Information - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN558781&idx=2 25th June 2026 - Draft Specification - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558781 Professional Estate Management Services Framework - 2.1 National Records of Scotland (NRS) operates across an estate comprising five buildings, four of which are located in Edinburgh (three being Category 'A' listed) and one in Dumfries. The historic and cultural significance of these assets requires the engagement of suppliers with demonstrable expertise in conservation led estates services and operational, specialist archival storage facilities and a clear understanding of the statutory, technical and professional requirements associated with working within protected and sensitive environments. Such services are critical to ensuring that NRS can continue to fulfil its role as custodian of Scotland's records, while maintaining safe, compliant and functional accommodation for collections, staff and, where applicable, members of the public. 2.2 Historically, NRS has always procured specialist estates and professional services, reflecting the absence of a suitable external framework capable of meeting its specific conservation, heritage and technical requirements. 2.3 NRS shares many common estate management challenges and requirements with other Scottish Government sponsored organisations, including National Museums Scotland, Historic Environment Scotland and the Royal Botanic Garden Edinburgh. Each partner organisation is responsible for the stewardship of nationally important, and in many cases listed or protected, operationally specialist buildings, landscapes and collections. These estates require a consistent, high quality and conservation focused approach to professional services, delivered by suppliers with proven experience of working within complex heritage environments. 2.4 In response, NRS has invited partner organisations to establish a joint Framework Agreement for professional estates services. The framework aims to secure access to a suitably skilled and diverse supply base with specialist technical and conservation expertise, reduce duplication of procurement activity, and provide a compliant, efficient and flexible mechanism through which participating organisations can call off services as required. This collaborative approach is intended to support value for money, improve service quality and resilience, and ensure that all organisations are able to discharge their custodial responsibilities effectively and sustainably over the life of the framework. Services that may be called off under the Framework include (but are not limited to): Multi disciplinary technical and design services (including architectural and engineering); Conservation led consultancy for listed and historic buildings; Support to in house estates and facilities teams, including specialist advice and surveys; Project and construction management; Health and safety, fire safety, asbestos surveys and management and water safety (including legionella) services; Planned maintenance planning, inspections, condition surveys and compliance support. A detailed scope of requirements is provided in the attached Specification - Appendix 2 - Annexes A-H. ## Notice URLs - http:// - http://www.nrscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=835606 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000835606 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000835606. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000835606.json.