--- title: "Grounds Maintenance System RFI" ocid: "ocds-r6ebe6-0000836925" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000836925" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000836925.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000836925.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "FIFE COUNCIL" published: "2026-07-13" --- # Grounds Maintenance System RFI Buyer: FIFE COUNCIL Current stage: Planning OCID: ocds-r6ebe6-0000836925 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000836925) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000836925.json) ## Summary This procurement process, initiated by Fife Council located in Glenrothes, UKM72, pertains to a Request for Information (RFI) for a Grounds Maintenance System. Classified under goods in the industry category, this planned tender aims to explore alternatives for the council's current system used in grounds maintenance, particularly solutions improving operational delivery, financial management, and performance monitoring. The procurement process is at the planning stage, with a future notice date set for 19th October 2026. Interested parties must respond by 7th August 2026, submitting responses via email to the council. The procurement is subject to the rules of the Agreement on Government Procurement (GPA), and the tender follows the legal basis of EU Directive 2014/24/EU, CPV code 48000000 for software packages and information systems. This tender offers substantial opportunities for businesses specialising in software solutions tailored to grounds maintenance, operational management, or IT solutions for public services. Companies with expertise in developing mobile-friendly applications, enhancing system integrations, and optimising reporting functionalities would ideally be positioned to provide innovative solutions to Fife Council’s outlined challenges. The RFI offers suppliers the opportunity to contribute to shaping future procurement requirements, thereby allowing for initial engagement and fostering potential long-term partnerships with a prominent regional authority. Engaging with this RFI could support businesses in expanding their portfolios within the public sector, particularly in Scotland. ## Notice Grounds Maintenance System RFI ### Lot Information Lot 1 Fife Council is seeking to understand the market for modern Grounds Maintenance Solutions capable of supporting operational delivery, financial management, and performance monitoring. The existing system used within the Grounds Maintenance Service presents a number of challenges, including limited mobile functionality, reliance on manual processes, and constraints in reporting and system integration. The Grounds Maintenance Service has been using its current back-office system for a number of years to support key activities such as scheduling, asset management, and billing. The Council is therefore seeking input from suppliers to help inform its future requirements and shape a potential procurement approach. The Council is now seeking to explore alternative solutions available within the market that may better meet its current and future Grounds Maintenance requirements. A list of high-level requirements has been developed in collaboration with the service and the Council's IT Service. Potential Suppliers are invited to review these requirements and provide information on solutions that may be capable of meeting the Council's needs. The requirements identified by the Grounds Maintenance Service and IT Service are set out below. We would welcome responses from suppliers to support the Council in developing its understanding of the market and informing this Request for Information exercise.. This is a request for Information only. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559973 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Jul 2026 | | Submission deadline | Not specified | | Future notice date | 19 Oct 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FIFE COUNCIL | | Locality | GLENROTHES | | Post town | Kirkcaldy | | Postcode | KY7 5LT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM01 Clackmannanshire and Fife | | Local authority | Fife | | Electoral ward | Glenrothes Central and Thornton | | Westminster constituency | Glenrothes and Mid Fife | | Delivery location | TLM72 Clackmannanshire and Fife | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 13 Jul 2026 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559973 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL559973&idx=1 13th July 2026 - RFI - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559973 Grounds Maintenance System RFI - Grounds Maintenance System RFI ## Notice URLs - http:// - http://www.fife.gov.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=836925 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000836925 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000836925. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000836925.json.