{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000837395-2026-08-25T00:00:00Z", "date": "2026-08-25T00:00:00Z", "ocid": "ocds-r6ebe6-0000837395", "initiationType": "tender", "parties": [ { "id": "org-19", "name": "Highlands and Islands Enterprise", "identifier": { "legalName": "Highlands and Islands Enterprise" }, "address": { "streetAddress": "An Lochran, 10 Inverness Campus", "locality": "Inverness", "region": "UKM6", "postalCode": "IV2 5NA" }, "contactPoint": { "email": "hieprocurement@hient.co.uk", "telephone": "+44 1463245245", "url": "http://www.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local agency/office", "scheme": "TED_CA_TYPE" }, { "id": "04", "description": "Economic affairs", "scheme": "COFOG" } ], "url": "http://www.hie.co.uk" } }, { "id": "org-14", "name": "Inverness Sheriff Court and Justice of the Peace Court", "identifier": { "legalName": "Inverness Sheriff Court and Justice of the Peace Court" }, "address": { "streetAddress": "The Inverness Justice Centre, Longman Rd", "locality": "Inverness", "postalCode": "IV1 1AH" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "Highlands and Islands Enterprise", "id": "org-19" }, "tender": { "id": "COT0175", "title": "Employee Healthcare Cash Plan Benefit", "description": "HIE is looking for a single supplier to deliver a company sponsored Healthcare Cash Plan Benefit (HCPB) for HIE and WES employees (headcount of 247). The plan should offer a wide range of health and wellbeing benefits with money back, up to set limits, towards everyday healthcare expenses. HIE expects the supplier to be able to offer these services across the whole of the Highlands and Islands as well as Edinburgh. The supplier will be expected to take this into account as part of their submission. It is expected that these services will be required from December 2026 for an initial period of 2 years, with HIE having the option to extend for two further periods of up to 1 year for each extension. (2+1+1). The 2 year budget currently available to deliver the Company Sponsored Scheme is between GBP 40,000 and GBP 66,000 (excluding VAT). This is inclusive of Insurance Premium Tax. In addition, although not evaluated, there is the potential for an estimated additional income of GBP 5,000 per annum for the Optional Enhanced Cover which is contracted directly between the HIE/WES employee and the supplier.", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "id": "66512000", "scheme": "CPV" }, { "id": "66512200", "scheme": "CPV" }, { "id": "66512210", "scheme": "CPV" } ], "deliveryAddresses": [ { "region": "UKM6" } ], "relatedLot": "1" } ], "value": { "amount": 152000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2026-09-18T12:00:00Z" }, "awardPeriod": { "startDate": "2026-09-18T12:00:00Z" }, "documents": [ { "id": "AUG563023", "documentType": "contractNotice", "title": "Employee Healthcare Cash Plan Benefit", "description": "HIE is looking for a single supplier to deliver a company sponsored Healthcare Cash Plan Benefit (HCPB) for HIE and WES employees (headcount of 247). The plan should offer a wide range of health and wellbeing benefits with money back, up to set limits, towards everyday healthcare expenses. HIE expects the supplier to be able to offer these services across the whole of the Highlands and Islands as well as Edinburgh. The supplier will be expected to take this into account as part of their submission. It is expected that these services will be required from December 2026 for an initial period of 2 years, with HIE having the option to extend for two further periods of up to 1 year for each extension. (2+1+1). The 2 year budget currently available to deliver the Company Sponsored Scheme is between GBP 40,000 and GBP 66,000 (excluding VAT). This is inclusive of Insurance Premium Tax. In addition, although not evaluated, there is the potential for an estimated additional income of GBP 5,000 per annum for the Optional Enhanced Cover which is contracted directly between the HIE/WES employee and the supplier.", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563023", "format": "text/html" }, { "id": "economic", "documentType": "economicSelectionCriteria" }, { "id": "technical", "documentType": "technicalSelectionCriteria" }, { "id": "AUG563023-1", "title": "Invitation to Tender", "datePublished": "2026-08-25T12:25:53Z", "dateModified": "2026-08-25T12:25:53Z", "format": "application/pdf" }, { "id": "AUG563023-2", "title": "Appendix A - Scope of Requirements", "datePublished": "2026-08-25T12:25:53Z", "dateModified": "2026-08-25T12:25:53Z", "format": "application/pdf" }, { "id": "AUG563023-3", "title": "Award Criteria Tender Response Form", "datePublished": "2026-08-25T12:25:54Z", "dateModified": "2026-08-25T12:25:54Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "AUG563023-4", "title": "Data Protection Response Form", "datePublished": "2026-08-25T12:25:54Z", "dateModified": "2026-08-25T12:25:54Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "AUG563023-5", "title": "Cyber Security Response Form", "datePublished": "2026-08-25T12:25:54Z", "dateModified": "2026-08-25T12:25:54Z", "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "id": "AUG563023-6", "title": "Pricing Schedule", "datePublished": "2026-08-25T12:25:54Z", "dateModified": "2026-08-25T12:25:54Z", "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "id": "AUG563023-7", "title": "Annex 2 Claims data", "datePublished": "2026-08-25T12:25:54Z", "dateModified": "2026-08-25T12:25:54Z", "format": "application/pdf" }, { "id": "AUG563023-8", "title": "Forms for signature", "datePublished": "2026-08-25T12:25:55Z", "dateModified": "2026-08-25T12:25:55Z", "format": "application/pdf" }, { "id": "AUG563023-9", "title": "T&Cs", "datePublished": "2026-08-25T12:25:55Z", "dateModified": "2026-08-25T12:25:55Z", "format": "application/pdf" }, { "id": "AUG563023-10", "title": "Contractor Annual Return Form", "datePublished": "2026-08-25T12:25:55Z", "dateModified": "2026-08-25T12:25:55Z", "format": "application/pdf" }, { "id": "AUG563023-11", "title": "Tender Checklist", "datePublished": "2026-08-25T12:25:55Z", "dateModified": "2026-08-25T12:25:55Z", "format": "application/pdf" }, { "id": "AUG563023-12", "title": "Sustainable Procurement Leaflet", "datePublished": "2026-08-25T12:25:55Z", "dateModified": "2026-08-25T12:25:55Z", "format": "application/pdf" }, { "id": "AUG563023-13", "title": "HIE's Conflict of Interest Policy July 2024", "datePublished": "2026-08-25T12:25:55Z", "dateModified": "2026-08-25T12:25:55Z", "format": "application/pdf" } ], "lots": [ { "id": "1", "description": "It is expected that these services will be required for an initial period of 2 years, unless terminated in accordance with the provision of the agreement, with HIE having the option to extend for two further periods of up to 1 year for each extension. The initial 2 year budget currently available to deliver the Company Scheme is between GBP 40K and GBP 66K. This is inclusive of Insurance Premium Tax. In addition, there is the potential for an estimated additional income of GBP 5K per annum for the Optional Enhanced Cover which is contracted directly between the HIE/WES employee and the supplier.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.", "status": "active", "value": { "amount": 152000, "currency": "GBP" }, "options": { "description": "The Contract may be modified for reasons including but not limited to: -Changes to the number of eligible employees, including increases or decreases in HIE and WES workforce numbers during the Contract Period. -Extension, reduction or early termination of specific Services where permitted under the Contract's Terms and Conditions." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 1440 }, "hasRenewal": true, "renewal": { "description": "The Contract will be awarded for an initial period of 2 years with HIE having the option to extend for two further periods of up to 1 year for each extension (2+1+1)." } } ], "bidOpening": { "date": "2026-09-18T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "electronicInvoicingPolicy": "allowed", "performanceTerms": "Key Performance Indicators (KPIs) and Service Levels will be developed and agreed between HIE and the supplier to ensure that the management and delivery of services is to agreed performance levels and will be monitored and measured by a variety of reports, surveys and audit systems. KPIs will be based on the service objectives and include the following as a minimum: -All calls or online queries to the helpline answered within agreed standards. Standards to be agreed at contract start. -Timelines for majority of claims reimbursed within 3-5 working days from approval, provided the claim submission is complete and accurate." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "suitability", "description": "Bidders must be regulated by the Financial Conduct Authority (FCA). The SPD related question is 4A2A and bidders must respond \"Yes\" to this question. Bidders must also be registered with the Information Commissioner's Office (ICO). The SPD related question is 4A2b and bidders must respond \"Yes\" to this question. These will be evaluated on a Pass/Fail basis." }, { "type": "technical", "description": "Execution of the service is reserved to a particular profession" } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "classification": { "id": "66512000", "scheme": "CPV" }, "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.", "hasRecurrence": true, "recurrence": { "description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period." } }, "language": "EN", "description": "In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website (www.publiccontractsscotland.gov.uk) and record their interest in this contract and download and complete all relevant documentation. The contract value for the full contract duration including the extension option (2+1+1) is GBP 152,000. This figure includes the company sponsored scheme based on 247 employees and the optional enhanced cover which is paid directly by the employee (estimate of GBP 5,000 per annum). NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=837395. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:837395) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=837395", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000837395" } ] }