---
title: "Loreburn Housing Association Stock Condition Surveys"
ocid: "ocds-r6ebe6-0000838754"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000838754"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000838754.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000838754.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "LOREBURN HOUSING ASSOCIATION"
published: "2026-08-06"
---

# Loreburn Housing Association Stock Condition Surveys

Buyer: LOREBURN HOUSING ASSOCIATION  
Current stage: Tender  
OCID: ocds-r6ebe6-0000838754

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## Summary

The Loreburn Housing Association is currently in the tender stage of procuring services for Stock Condition Surveys across its housing stock, under an open procedure. The association is based in Dumfries, located at 7 Gifhorn House, Shakespeare Street, UKM92. The initiative aims to ensure compliance with the Scottish Housing Quality Standard, among other objectives, with a budget of £450,000. Surveys will cover properties throughout the Dumfries and Galloway region, addressing rural, semi-rural, and urban areas. The tender period is set to close on 7th September 2026 at 12:00, and the award period will start the same day at 12:30.

This tender provides substantial business growth opportunities, especially for firms specialising in survey services and asset management within the housing sector. Companies with expertise in data collection, analysis, and compliance with housing standards such as those set by SHQS and EESSH will likely find this contract beneficial. Businesses capable of performing extensive surveys and managing large-scale data projects will find a competitive edge. The contract duration is initially for two years, with potential extensions, creating a sustained engagement opportunity for service providers demonstrating high performance against key KPIs as stipulated by the Loreburn Housing Association.

## Notice

Loreburn Housing Association (LHA) is commissioning Stock Condition Surveys (SCS) across its housing stock to provide accurate, reliable and auditable data to support: - Scottish Housing Quality Standard (SHQS) compliance. - Energy Efficiency Standard for Social Housing (EESSH). - Long-Term Asset Management Strategy. - Business Planning and Financial Forecasting. - Planned Investment Programming. - Net Zero and Decarbonisation Planning. - Regulatory Assurance and Audit Requirements. The survey programme forms part of LHA's rolling stock condition survey strategy, with the objective of surveying approximately 25% of stock annually over a four-year cycle. It is envisaged that the full four-year programme will include approximately 2,580 properties located within rural, semi-rural and urban areas throughout the Dumfries and Galloway region. The contract will initially be awarded for a two-year period, with extension options of up to two further 12-month periods. Any extension will depend on successful delivery of the initial contract period, ongoing assessment of the contractor's performance against the published KPIs within the Invitation to Tender document, and Loreburn Housing Association's sole discretion.

### Lot Information

Lot 1

Loreburn Housing Association (LHA) is commissioning Stock Condition Surveys (SCS) across its housing stock to provide accurate, reliable and auditable data to support: - Scottish Housing Quality Standard (SHQS) compliance. - Energy Efficiency Standard for Social Housing (EESSH). - Long-Term Asset Management Strategy. - Business Planning and Financial Forecasting. - Planned Investment Programming. - Net Zero and Decarbonisation Planning. - Regulatory Assurance and Audit Requirements. The survey programme forms part of LHA's rolling stock condition survey strategy, with the objective of surveying approximately 25% of stock annually over a four-year cycle. It is envisaged that the full four-year programme will include approximately 2,580 properties located within rural, semi-rural and urban areas throughout the Dumfries and Galloway region. The contract will initially be awarded for a two-year period, with extension options of up to two further 12-month periods. Any extension will depend on successful delivery of the initial contract period, ongoing assessment of the contractor's performance against the published KPIs within the Invitation to Tender document, and Loreburn Housing Association's sole discretion. Survey coverage shall be representative of the overall stock profile, including geography, age, archetype, construction type, property size, tenure, investment history, known compliance risk and repair demand. The contractor shall provide a documented sampling methodology and coverage report to demonstrate representativeness and identify any under-represented stock groups requiring targeted follow-up. Where properties cannot be physically accessed, LHA may utilise its approved cloning methodology; however, contractors must maximise access opportunities, clearly evidence all no-access attempts and minimise reliance on extrapolated data. Survey outputs shall support regulatory assurance requirements and provide sufficient confidence to inform asset management, business planning, financial forecasting and investment decision making. Loreburn Housing Association will prioritise the survey programme for each year of the contract. It is anticipated that surveys for each year shall be carried out over a continuous nine-month programme, with the remaining three months used as a catch-up period for difficult-to-access properties and any required follow-up activity. The Association will inform residents of the appointment of the contractor. Thereafter, the contractor will be responsible for contacting each resident directly to arrange suitable dates and times for all surveys. The contractor will provide the Association with a weekly programme throughout the contract, detailing all properties scheduled to be surveyed in the coming week. The report must list all no-access cases from the previous week, provide the date of any rearranged visit, and identify any case where a second visit has not been arranged, including the reason. It is an essential requirement of the contract that no more than 10% of the total number of completed surveys shall be cloned.

Renewal: The contract will initially be awarded for a two-year period, with extension options of up to two further 12-month periods. Any extension will depend on successful delivery of the initial contract period, ongoing assessment of the contractor's performance against the published KPIs within the Invitation to Tender document, and Loreburn Housing Association's sole discretion.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561817 |
| Notice type | OJEU - F2 - Contract Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Aug 2026 |
| Submission deadline | 7 Sep 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £450,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LOREBURN HOUSING ASSOCIATION |
| Locality | DUMFRIES |
| Post town | Dumfries and Galloway |
| Postcode | DG1 2JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM92 Dumfries and Galloway |
| Local authority | Dumfries and Galloway |
| Electoral ward | Nith |
| Westminster constituency | Dumfries and Galloway |
| Delivery location | TLM92 Dumfries and Galloway |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71315300 - Building surveying services

## Release History

- 6 Aug 2026 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561817

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561817
  Loreburn Housing Association Stock Condition Surveys - Loreburn Housing Association (LHA) is commissioning Stock Condition Surveys (SCS) across its housing stock to provide accurate, reliable and auditable data to support: - Scottish Housing Quality Standard (SHQS) compliance. - Energy Efficiency Standard for Social Housing (EESSH). - Long-Term Asset Management Strategy. - Business Planning and Financial Forecasting. - Planned Investment Programming. - Net Zero and Decarbonisation Planning. - Regulatory Assurance and Audit Requirements. The survey programme forms part of LHA's rolling stock condition survey strategy, with the objective of surveying approximately 25% of stock annually over a four-year cycle. It is envisaged that the full four-year programme will include approximately 2,580 properties located within rural, semi-rural and urban areas throughout the Dumfries and Galloway region. The contract will initially be awarded for a two-year period, with extension options of up to two further 12-month periods. Any extension will depend on successful delivery of the initial contract period, ongoing assessment of the contractor's performance against the published KPIs within the Invitation to Tender document, and Loreburn Housing Association's sole discretion.

## Notice URLs

- http://
- http://www.loreburn.org.uk/
- http://www.publiccontractsscotland.gov
- http://www.publiccontractsscotland.gov.uk
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=838754
- http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000838754
- https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
- https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=838754

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000838754. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000838754.json.