--- title: "Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls" ocid: "ocds-r6ebe6-0000839254" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000839254" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000839254.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000839254.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "HERIOT-WATT UNIVERSITY" published: "2026-08-05" --- # Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls Buyer: HERIOT-WATT UNIVERSITY Current stage: Tender OCID: ocds-r6ebe6-0000839254 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000839254) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000839254.json) ## Summary Heriot-Watt University, situated in Edinburgh, is conducting an open tender process for the "Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls" at various university locations including its main campus and other significant buildings in Edinburgh and Galashiels. Categorised under the 'Education' industry, this service procurement opportunity is currently at the 'Tender' stage. The estimated contract value is £160,000 and the deadline for electronic submissions is set for 12:00 on 4th September 2026, with award announcements commencing on the same day. The procurement follows an open procedure and is facilitated via the Public Contracts Scotland platform. This tender presents significant opportunities for businesses specialising in HVAC maintenance, particularly those experienced with diverse mechanical plant infrastructures. Suitable bidders should have necessary authorisations, such as memberships with BESA or REFCOM. The award criteria focus 65% on technical expertise and 35% on pricing competitiveness, emphasising the importance of quality service provision. SMEs and larger entities with a robust track record in building maintenance and mechanical systems could effectively leverage this opportunity to establish a lasting partnership with a leading academic institution. The potential for contract renewal further enhances the prospect for sustainable business growth. ## Notice The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems. ### Lot Information Lot 1 The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015. Renewal: The university reserves the right to extend the Agreement for a further two one-year periods essentially making this Contract five years (3+1+1), subject to satisfactory performance and continuation of the University's requirements. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561654 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Aug 2026 | | Submission deadline | 4 Sep 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £160,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HERIOT-WATT UNIVERSITY | | Locality | RICCARTON, EDINBURGH | | Post town | Edinburgh | | Postcode | EH14 4AS | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Pentland Hills | | Westminster constituency | Edinburgh South West | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 42 - Industrial machinery - 50 - Repair and maintenance services ### Codes - 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery - 50000000 - Repair and maintenance services ## Release History - 5 Aug 2026 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561654 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561654 Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls - The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems. ## Notice URLs - http:// - http://hw.ac.uk - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000839254 - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/rfq/modify/configuration/initStepReadOnly.si?reset=true&isOnModification=false&_ncp=1785851268627.17592-6 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000839254. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000839254.json.