--- title: "Provision of a Health & Safety Management Software Solution" ocid: "ocds-r6ebe6-0000839513" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000839513" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000839513.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000839513.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "Cairn Housing Association" published: "2026-08-06" --- # Provision of a Health & Safety Management Software Solution Buyer: Cairn Housing Association Current stage: Tender OCID: ocds-r6ebe6-0000839513 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000839513) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000839513.json) ## Summary Cairn Housing Association is procuring a cloud-based health and safety management software solution for its housing stock and operational estate. The service must provide one integrated platform covering health and safety, compliance, risk management and contractor activities. Required functionality includes configurable workflows, mobile working, automation and reporting, with integration with Microsoft 365 and Power BI. The system must also be accessible to third parties. This is a software and associated service requirement, classified under computer software programming and consultancy services (CPV 72212100). Delivery is through remote access to an Edinburgh-based network, supporting the association’s operations in Edinburgh. The procurement is managed by Cairn Housing Association, a housing association and central purchasing body. The procurement reached tender: Cairn Housing Association invited offers through an open procedure, with electronic submission. There is one lot. Bids were due by 14 September 2026 at 12:00, with bid opening scheduled for 12:30 the same day; evaluation was scheduled to begin at 12:30. The contract period is 1,080 days, with an option to extend into a fourth and fifth year, described as a 3+1+1-year arrangement. Bids must remain valid for 90 days after the submission deadline. Submissions must be in English, variants are not allowed, and bidders must provide the names and qualifications of staff assigned to the work. Electronic payment and ordering will be used, and electronic invoicing is allowed. This opportunity suits software providers with a mature cloud platform for managing health and safety, compliance, risk and contractor relationships in a housing or similarly operational environment. Strong candidates will be able to configure workflows, support mobile users, automate routine processes and provide practical management reporting. The ability to integrate reliably with Microsoft 365 and Power BI is important, as is secure access for third parties. Suppliers should be able to demonstrate the people and technical capability to implement, support and maintain a system across a housing association’s stock and operational estate. It is particularly relevant to providers with experience of multi-user platforms, contractor management, compliance tracking and data sharing, and with suitably qualified delivery staff. ## Notice A cloud-based Health & Safety Management System that provides a single, integrated platform for managing health, safety, compliance, risk, and contractor activities across the buyer's housing stock and operational estate. The solution must support configurable workflows, mobile working, automation, reporting, integration with Microsoft 365 and Power BI, and accessibility by third parties. ### Lot Information Lot 1 As per appended Invitation to Tender Renewal: Option to extend into fourth and fifth years (3+1+1 years) ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561825 | | Notice type | PCS Notice - Website Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Aug 2026 | | Submission deadline | 14 Sep 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Cairn Housing Association | | Locality | EDINBURGH | | Postcode area | Edinburgh | | Postcode | EH7 4GH | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Leith Walk | | Westminster constituency | Edinburgh North and Leith | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72212100 - Industry specific software development services ## Release History - 6 Aug 2026 at 01:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561825 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561825 Provision of a Health & Safety Management Software Solution - A cloud-based Health & Safety Management System that provides a single, integrated platform for managing health, safety, compliance, risk, and contractor activities across the buyer's housing stock and operational estate. The solution must support configurable workflows, mobile working, automation, reporting, integration with Microsoft 365 and Power BI, and accessibility by third parties. ## Notice URLs - http:// - http://www.cairnha.com - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000839513 - https://www.publiccontractsscotland.gov.uk/ - https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=839513 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=839513 - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000839513. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000839513.json.