--- title: "Data Governance and Data Intelligence SaaS Platform" ocid: "ocds-r6ebe6-0000840811" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000840811" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000840811.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000840811.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "Clackmannanshire Council" published: "2026-09-17" --- # Data Governance and Data Intelligence SaaS Platform Buyer: Clackmannanshire Council Current stage: Tender OCID: ocds-r6ebe6-0000840811 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000840811) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000840811.json) ## Summary Clackmannanshire Council is procuring a standalone, cloud-based data governance and data intelligence SaaS platform, together with associated services, for use across its digital estate in Alloa. The solution is intended to help the Council discover, index, catalogue and classify structured and unstructured data held across multiple systems. This includes on-premise shared drives, Microsoft 365 services such as SharePoint, OneDrive, Teams and Outlook, Lotus Notes and key line-of-business systems. The platform must provide visibility of metadata, data ownership, sensitivity and classification, including personally identifiable information. It will support data security, compliance, retention and disposal, statutory information requests, risk reporting, automation and the responsible management of organisational information. The procurement has reached tender: the Council invited offers through an open procedure, with electronic submission. Bids were due by 9 October 2026 at 12:00, with bids opened at that time and evaluation scheduled to start then. The estimated contract value is £140,000. The contract period is 1,080 days, with renewal options permitted to maintain continuity of the SaaS service, subject to satisfactory performance, continuing business need and procurement and budget requirements. The requirement is a single lot. Variants are not allowed, submissions must be in English, and electronic payment and ordering will be used. The contract is covered by the Government Procurement Agreement. This opportunity suits suppliers of enterprise SaaS platforms specialising in data governance, data intelligence, information management and compliance. Strong candidates will be able to connect securely to a mixed digital estate spanning on-premise file stores, Microsoft 365, legacy Lotus Notes and line-of-business applications, then analyse and catalogue both structured and unstructured information. The required capability includes automated discovery and indexing, metadata and ownership management, sensitivity classification, identification of personally identifiable information, retention and disposal controls, and lifecycle management. Suppliers should also support statutory information requests through powerful search, retrieval, review, redaction and export functions. Reporting, risk insight and automation are important, as is the capacity to deliver and support a secure organisation-wide platform over a sustained service period. ## Notice A standalone, cloud-based Data Governance and Data Intelligence platform that enables the Council to discover, index, catalogue and classify data held across its systems and data sources. The solution will provide improved visibility and understanding of organisational data, including metadata, data ownership, sensitivity and classification, supporting effective data governance, security, compliance and the responsible use of data. ### Lot Information Lot 1 Clackmannanshire Council seeks to procure a cloud-based Data Governance Platform and associated services to provide enterprise-wide visibility, classification, and lifecycle management of information assets across its digital estate. The solution must be capable of securely connecting to and analysing data held across multiple systems, including on-premise shared drives, Microsoft 365 (SharePoint, OneDrive, Teams, and Outlook), legacy platforms such as Lotus Notes, and key line-of-business systems. It will be required to discover, index, and catalogue both structured and unstructured data, identify sensitive information (including personally identifiable information), and support the application of retention and disposal policies. The platform must also enhance the Authority's ability to respond to statutory information requests by enabling efficient search, retrieval, review, redaction, and export of relevant data. In addition, it should provide risk insight, reporting, and automation capabilities to support ongoing data governance, reduce redundant and over-retained data, and improve compliance A detailed summary of requirements is included within the attached document Renewal: Renewal options will be permitted to support continuity of the SaaS service and avoid unnecessary disruption associated with changing data governance platforms. Any renewal will remain subject to satisfactory supplier performance, continued business need and the Council's procurement and budgetary requirements. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564706 | | Notice type | PCS Notice - Website Contract Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Sep 2026 | | Submission deadline | 9 Oct 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £140,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Clackmannanshire Council | | Locality | ALLOA | | Postcode area | Falkirk and Stirling | | Postcode | FK10 1EB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM01 Clackmannanshire and Fife | | Local authority | Clackmannanshire | | Electoral ward | Clackmannanshire South | | Westminster constituency | Alloa and Grangemouth | | Delivery location | TLM72 Clackmannanshire and Fife | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48613000 - Electronic data management (EDM) ## Release History - 17 Sep 2026 at 01:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564706 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564706 Data Governance and Data Intelligence SaaS Platform - A standalone, cloud-based Data Governance and Data Intelligence platform that enables the Council to discover, index, catalogue and classify data held across its systems and data sources. The solution will provide improved visibility and understanding of organisational data, including metadata, data ownership, sensitivity and classification, supporting effective data governance, security, compliance and the responsible use of data. ## Notice URLs - http://www.clacks.gov.uk/business/corporateprocurementprocess/ - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000840811 - https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=840811 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=840811 - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx - https://www.scotcourts.gov.uk/courts-and-tribunals/courts-tribunals-and-office-locations/find-us/alloa-sheriff-court-and-justice-of-the-peace-court/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000840811. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000840811.json.