---
title: "Library Management System"
ocid: "ocds-r6ebe6-0000840915"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000840915"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000840915.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000840915.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "University Of Edinburgh"
published: "2026-09-02"
---

# Library Management System

Buyer: University Of Edinburgh  
Current stage: Award  
OCID: ocds-r6ebe6-0000840915

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000840915.json)

## Summary

The University of Edinburgh procured a library management system to support its library services across Edinburgh. The system covers the acquisition, management, discovery and access of extensive physical and electronic collections. It also supports academic staff in creating and maintaining reading lists and gives students access to required and recommended learning resources. The service is critical to the University’s teaching, learning and research activities and to the effective operation of its libraries. This is a technology supply requirement, classified under CPV 48000000, covering library and information-management software. Suppliers would need to provide a system capable of supporting both physical and electronic collections, academic reading-list workflows, resource discovery and user access within a university environment.

The procurement has been awarded and the tender is complete. Ex Libris (UK) Ltd was selected as supplier for the library management system. The contract is active, was signed on 11 August 2026, and has a value of £1,328,814.35. The contract period is four years, with an option described in the requirement to extend by up to a further two years. The opportunity was published as an open procedure, while the award description records a direct award using desktop evaluation under the APUC Library Systems Framework, reference ITS1028 AP. Six bids were recorded, including one from an SME. The requirement was treated as a single lot and was covered by the Government Procurement Agreement.

This award confirms sustained demand from a major university for an integrated library management platform rather than a standalone catalogue or access tool. Competitors would need credible capability across collection acquisition, electronic and physical resource management, discovery, authentication or access workflows, and academic reading-list support. Experience of implementing and operating software in a higher-education library environment would help demonstrate that the system can support teaching, learning and research at institutional scale. Suppliers should also be prepared to work through the relevant public-sector library systems framework and to compete through its evaluation route, as this procurement used a framework-based direct award rather than a wholly standalone purchase. The recorded competition, including an SME bid, indicates that smaller specialist providers may be relevant where they can evidence the required breadth and delivery capacity.

## Notice

The University of Edinburgh require a Library Management System. The system underpins the delivery of the University's library services, supporting the acquisition, management, discovery and access of extensive physical and electronic collections. It also enables academic staff to create and maintain reading lists and provide students with access to required and recommended learning resources. The system is critical to supporting the University's teaching, learning and research activities and the effective delivery of its library services.

### Lot Information

Lot 1

The University of Edinburgh has awarded a contract for the provision of a Library Management System for a period of four years, with the option to extend by up to a further two years. The procurement was conducted by way of Direct Award (Desktop Evaluation) of APUC, Library Systems Framework, Reference ITS1028 AP. The system underpins the delivery of the University's library services, supporting the acquisition, management, discovery and access of extensive physical and electronic collections. It also enables academic staff to create and maintain reading lists and provide students with access to required and recommended learning resources. The system is critical to supporting the University's teaching, learning and research activities and the effective delivery of its library services.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563659 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,328,814 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | University Of Edinburgh |
| Locality | EDINBURGH |
| Postcode area | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EX LIBRIS (UK) LIMITED |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 2 Sep 2026 at 01:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563659

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563659
  Library Management System - The University of Edinburgh require a Library Management System. The system underpins the delivery of the University's library services, supporting the acquisition, management, discovery and access of extensive physical and electronic collections. It also enables academic staff to create and maintain reading lists and provide students with access to required and recommended learning resources. The system is critical to supporting the University's teaching, learning and research activities and the effective delivery of its library services.

## Notice URLs

- http://
- http://www.ed.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000840915

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000840915. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000840915.json.