{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000840941-2026-08-24T00:00:00Z",
    "date": "2026-08-24T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000840941",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-26",
            "name": "Loreburn Housing Association",
            "identifier": {
                "legalName": "Loreburn Housing Association"
            },
            "address": {
                "streetAddress": "7 Gifhorn House, Shakespeare Street",
                "locality": "DUMFRIES",
                "region": "UKM92",
                "postalCode": "DG1 2JB"
            },
            "contactPoint": {
                "email": "lynneb@loreburn.org.uk",
                "telephone": "+44 1387321300",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.loreburn.org.uk/"
            }
        },
        {
            "id": "org-27",
            "name": "Dumfries & Galloway Courthouse",
            "identifier": {
                "legalName": "Dumfries & Galloway Courthouse"
            },
            "address": {
                "streetAddress": "40 Buccleugh Street",
                "locality": "Dumfries",
                "postalCode": "DG1 2AN"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Loreburn Housing Association",
        "id": "org-26"
    },
    "tender": {
        "id": "ESP: 5016",
        "title": "Loreburn Housing Association Maintenance & Repair of Sprinkler Systems",
        "description": "The work will comprise the scheduled maintenance of existing sprinkler systems installed at 7nr different developments serving approximately 103nr individual properties/rooms and including plant rooms and communal areas/offices. The contract will be let for an initial 2-year period with the potential for further annual contract extensions, up to a maximum of two further years.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50413200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "7nr sites in ANNAN, DUMFRIES (2nr sites), CASTLE DOUGLAS, KIRKCUDBRIGHT, DALBEATTIE & STRANRAER"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM92"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 140000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov",
        "tenderPeriod": {
            "endDate": "2026-09-23T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG562968",
                "documentType": "contractNotice",
                "title": "Loreburn Housing Association Maintenance & Repair of Sprinkler Systems",
                "description": "The work will comprise the scheduled maintenance of existing sprinkler systems installed at 7nr different developments serving approximately 103nr individual properties/rooms and including plant rooms and communal areas/offices. The contract will be let for an initial 2-year period with the potential for further annual contract extensions, up to a maximum of two further years.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562968",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "AUG562968-1",
                "title": "Loreburn HA Sustainability & Community Benefits Summary Template",
                "datePublished": "2026-08-24T16:21:56Z",
                "dateModified": "2026-08-24T16:21:56Z",
                "format": "application/pdf"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The client is seeking to contract with one contractor to provide the maintenance and repair of the existing sprinkler installations at the sites detailed elsewhere in this contract notice for an initial 2-year period and with the option to extend the contract on an annual basis thereafter, up to a maximum of two additional years.",
                "status": "active",
                "value": {
                    "amount": 140000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "secondStage": {
                    "maximumCandidates": 6
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The client reserves the right to extend the contract on an annual basis up to a maximum of two further years. Any decision to extend the contract will be entirely at Loreburn Housing Association's discretion."
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2026-10-07T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Contractor shall be a member of the British Automatic Fire Sprinkler Association (BAFSA) - or equivalent industry body - and shall hold appropriate UKAS-accredited third-party certification (e.g. FIRAS, LPCB, or equivalent) for the inspection, maintenance and repair of domestic and residential fire sprinkler systems to BS 9251"
                },
                {
                    "type": "technical",
                    "description": "The Contractor must be able to demonstrate competence in maintaining and repairing fire sprinkler systems to BS 9251 and employ trained technicians with demonstrable experience in carrying out similar contracts."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "50413200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Earliest possible date for publication of a further notice is August 2028."
        }
    },
    "language": "EN",
    "description": "Loreburn Housing Association reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Association and all questions are to be submitted via the Questions and Answers facility of this Contract Notice on www.publiccontractsscotland.gov.uk Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=840941. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Bidders selected to proceed to the second stage of this process, and who are invited to submit a tender for the works, will be required to complete Loreburn Housing Association's Sustainability and Community Benefits Summary Template as part of their tender submission. A copy of the Template is included within this Contract Notice SOLELY FOR INFORMATION PURPOSES AT THIS INITIAL STAGE. (SC Ref:840941) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=840941",
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}