{ "tag": [ "compiled" ], "id": "ocds-r6ebe6-0000840987-2026-09-01T00:00:00Z", "date": "2026-09-01T00:00:00Z", "ocid": "ocds-r6ebe6-0000840987", "initiationType": "tender", "parties": [ { "id": "org-6", "name": "East Ayrshire Council", "identifier": { "legalName": "East Ayrshire Council" }, "address": { "streetAddress": "Corporate Procurement Team, London Road HQ", "locality": "Kilmarnock", "region": "UKM93", "postalCode": "KA3 7BU" }, "contactPoint": { "email": "lesley.robertson@east-ayrshire.gov.uk", "telephone": "+44 1563554400", "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "Regional or local authority", "scheme": "TED_CA_TYPE" }, { "id": "01", "description": "General public services", "scheme": "COFOG" } ], "url": "http://www.east-ayrshire.gov.uk" } }, { "id": "org-7", "name": "Kilmarnock Sheriff Court", "identifier": { "legalName": "Kilmarnock Sheriff Court" }, "address": { "streetAddress": "Sheriff Court House, St Marnock Street", "locality": "Kilmarnock", "postalCode": "KA1 1ED" }, "contactPoint": { "url": "http://" }, "roles": [ "reviewBody" ] } ], "buyer": { "name": "East Ayrshire Council", "id": "org-6" }, "tender": { "id": "PS/25/263", "title": "PS/25/263 - Winter Maintenance Assistance Framework (2026-2033)", "description": "The Council requires to establish a Winter Maintenance Assistance Framework for the provision of Contractors assistance during periods of adverse winter weather when all internal resource has been exhausted. The Framework will consist of 5 Lots: Lot 1: Ad Hoc Assistance for Gritting and Snow Clearing Operations within East and South Ayrshire Lot 2: Standby Service for the Provision of Winter Treatment Services on Kilmarnock Town Centre Priority Footways (East Ayrshire) Lot 3: Standby Service for Provision of Winter Treatment Services on Priority Carriageway Routes (East and South Ayrshire) Lot 4: Standby Service for Provision of Winter Treatment Services on Priority Footway Routes (East Ayrshire) Lot 5: Ad Hoc Assistance for Gritting and Snow Clearing Operations for Sheltered and Supported Living Accommodation within East Ayrshire", "status": "active", "items": [ { "id": "1", "additionalClassifications": [ { "id": "90620000", "scheme": "CPV" }, { "id": "43313100", "scheme": "CPV" }, { "id": "44113910", "scheme": "CPV" }, { "id": "37411000", "scheme": "CPV" }, { "id": "34143000", "scheme": "CPV" } ], "deliveryLocation": { "description": "East and South Ayrshire" }, "deliveryAddresses": [ { "region": "UKM93" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "id": "34144420", "scheme": "CPV" }, { "id": "34927100", "scheme": "CPV" }, { "id": "14450000", "scheme": "CPV" }, { "id": "14410000", "scheme": "CPV" }, { "id": "90620000", "scheme": "CPV" }, { "id": "37411000", "scheme": "CPV" }, { "id": "44113910", "scheme": "CPV" }, { "id": "43313100", "scheme": "CPV" }, { "id": "34143000", "scheme": "CPV" } ], "deliveryLocation": { "description": "Kilmarnock, East Ayrshire" }, "deliveryAddresses": [ { "region": "UKM93" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "id": "90620000", "scheme": "CPV" }, { "id": "43313100", "scheme": "CPV" }, { "id": "34144440", "scheme": "CPV" }, { "id": "34143000", "scheme": "CPV" }, { "id": "37411000", "scheme": "CPV" }, { "id": "44113910", "scheme": "CPV" } ], "deliveryLocation": { "description": "East Ayrshire and South Ayrshire" }, "deliveryAddresses": [ { "region": "UKM93" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "id": "90620000", "scheme": "CPV" }, { "id": "43313100", "scheme": "CPV" }, { "id": "37411000", "scheme": "CPV" }, { "id": "44113910", "scheme": "CPV" }, { "id": "34144420", "scheme": "CPV" }, { "id": "34143000", "scheme": "CPV" } ], "deliveryLocation": { "description": "East Ayrshire" }, "deliveryAddresses": [ { "region": "UKM93" } ], "relatedLot": "4" }, { "id": "5", "additionalClassifications": [ { "id": "90620000", "scheme": "CPV" }, { "id": "14410000", "scheme": "CPV" }, { "id": "34144420", "scheme": "CPV" }, { "id": "37411000", "scheme": "CPV" }, { "id": "44113910", "scheme": "CPV" }, { "id": "34143000", "scheme": "CPV" } ], "deliveryLocation": { "description": "East Ayrshire" }, "deliveryAddresses": [ { "region": "UKM93" } ], "relatedLot": "5" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "submissionMethod": [ "electronicSubmission" ], "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk", "tenderPeriod": { "endDate": "2026-10-02T12:00:00Z" }, "awardPeriod": { "startDate": "2026-10-02T12:00:00Z" }, "documents": [ { "id": "SEP563546", "documentType": "contractNotice", "title": "PS/25/263 - Winter Maintenance Assistance Framework (2026-2033)", "description": "The Council requires to establish a Winter Maintenance Assistance Framework for the provision of Contractors assistance during periods of adverse winter weather when all internal resource has been exhausted. The Framework will consist of 5 Lots: Lot 1: Ad Hoc Assistance for Gritting and Snow Clearing Operations within East and South Ayrshire Lot 2: Standby Service for the Provision of Winter Treatment Services on Kilmarnock Town Centre Priority Footways (East Ayrshire) Lot 3: Standby Service for Provision of Winter Treatment Services on Priority Carriageway Routes (East and South Ayrshire) Lot 4: Standby Service for Provision of Winter Treatment Services on Priority Footway Routes (East Ayrshire) Lot 5: Ad Hoc Assistance for Gritting and Snow Clearing Operations for Sheltered and Supported Living Accommodation within East Ayrshire", "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563546", "format": "text/html" } ], "lots": [ { "id": "1", "title": "Lot 1 - Ad Hoc Assistance for Gritting and Snow Clearing Operations within East and South Ayrshire", "description": "Lot 1 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant and equipment which could be made available during periods of adverse winter weather to assist with winter maintenance operations on an as and when required basis. It is envisaged there will be a maximum of 6 Contractors appointed to this Lot. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Lone Working", "description": "5" }, { "type": "price", "description": "95" } ] }, "options": { "description": "Additional purchases may include any related winter maintenance products or services." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council." } }, { "id": "2", "title": "Lot 2 - Standby Service for the Provision of Winter Treatment Services on Kilmarnock Town Centre Priority Footways (East Ayrshire)", "description": "Lot 2 will consist of a single Contractor, who shall provide a Standby winter footway treatment service using liquid de-icer products (which shall be sodium chloride NaCl (Brine) Spray or on instruction a calcium chloride CaCL2 (Brine) spray) on designated priority footways located within the Kilmarnock Town Centre, with 24/7 availability over a 19 week period. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Lone Working", "description": "5" }, { "type": "price", "description": "95" } ] }, "options": { "description": "Additional purchases may include any related winter maintenance products or services." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council." } }, { "id": "3", "title": "Lot 3 - Standby Service for Provision of Winter Treatment Services on Priority Carriageway Routes (East and South Ayrshire)", "description": "Lot 3 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant or equipment that will be on Standby for allocated specific Priority 1 and Priority 2 Carriageway Routes with 24/7 availability over a 25 week period. It is envisaged there will be there will be a maximum of 4 Contractors appointed to this Lot. Please note that Contractors will only receive a Standby Payment if they are allocated routes following award onto this Lot. There can be no guarantee as to the level of assistance that will be required, if any at all.. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Lone Working", "description": "5" }, { "type": "price", "description": "95" } ] }, "options": { "description": "Additional purchases may include any related winter maintenance products or services." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council." } }, { "id": "4", "title": "Lot 4 - Standby Service for Provision of Winter Treatment Services on Priority Footway Routes (East Ayrshire)", "description": "Lot 4 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant or equipment that will be on Standby for allocated specific Priority 1 and Priority 2 Footway routes with 24/7 availability over a 19 week period. It is envisaged there will be a maximum of 4 Contractors appointed to this Lot. Please note that Contractors will only receive a Standby Payment if they are allocated routes following award onto this Lot. There can be no guarantee as to the level of assistance that will be required, if any at all.. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Lone Working", "description": "5" }, { "type": "price", "description": "95" } ] }, "options": { "description": "Additional purchases may include any related winter maintenance products or services." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council." } }, { "id": "5", "title": "Lot 5 - Ad Hoc Assistance for Gritting and Snow Clearing Operations for Sheltered and Supported Living Accommodation within East Ayrshire", "description": "Lot 5 will consist of a single Contractor along with appropriate vehicles, plant or equipment which could be made available during periods of adverse winter weather to assist with winter maintenance operations for Sheltered and Supported Living Accommodation within East Ayrshire on an as and when required basis, for gritting of footpaths and car parks. White Road Salt should be utilised for all areas. There can be no guarantee to the levels of assistance required over the term of the Framework, if any at all.. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.", "status": "active", "awardCriteria": { "criteria": [ { "type": "quality", "name": "Lone Working", "description": "5" }, { "type": "price", "description": "95" } ] }, "options": { "description": "Additional purchases may include any related winter maintenance products or services." }, "hasOptions": true, "submissionTerms": { "variantPolicy": "notAllowed" }, "contractPeriod": { "durationInDays": 2520 }, "hasRenewal": true, "renewal": { "description": "The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council." } } ], "lotDetails": { "maximumLotsBidPerSupplier": 2147483647 }, "bidOpening": { "date": "2026-10-02T12:00:00Z" }, "contractTerms": { "hasElectronicPayment": true, "hasElectronicOrdering": true, "performanceTerms": "As per ITT documents." }, "coveredBy": [ "GPA" ], "otherRequirements": { "requiresStaffNamesAndQualifications": true }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "The bidder should provide its 'general' yearly turnover for the previous THREE years. East Ayrshire Council reserve the right to review the bidders financial information from a credit reference agency (CreditSafe) at tender stage and for the duration of the contract, and seek clarifications if necessary. If a High Risk Warning is identified or clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by CreditSafe is current and accurate when submitted their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their CreditSafe scores are accurate by the due submission date", "minimum": "It is a requirement of this contract that bidders hold, or can commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers Liability Insurance: 10 million GBP Public Liability Insurance: 5 million GBP Products Liability Insurance: 5 million GPB Motor Vehicle Insurance: To be determined by the Contractor Bidders are required to successfully complete the Insurance Questionnaire." }, { "type": "technical", "minimum": "Quality Management Requirements The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent) OR The bidder must have a documented policy regarding quality management. Health and Safety Requirements: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management. Bidders that do not hold the relevant Health and Safety Accreditation BS EN 45001 (or equivalent) must download, complete and return EAC's Health and Safety Questionnaire. Environmental Management Requirements: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate OR The bidder must have a regularly reviewed documented policy regarding environmental management." } ] }, "submissionTerms": { "languages": [ "en" ], "bidValidityPeriod": { "durationInDays": 90 } }, "techniques": { "hasFrameworkAgreement": true, "frameworkAgreement": { "periodRationale": "To allow bidders to recoup any potential Capital Investment Costs." } }, "classification": { "id": "90620000", "scheme": "CPV" }, "hasRecurrence": false, "legalBasis": { "id": "32014L0024", "scheme": "CELEX" } }, "language": "EN", "relatedProcesses": [ { "id": "1", "relationship": [ "planning" ], "scheme": "EU-OJ", "identifier": "2022/S 000-025379" } ], "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32015. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: This tender process will follow the Mandatory Route and Community Benefits are included as pass / fail criteria. (SC Ref:840987)", "links": [ { "rel": "canonical", "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000840987" } ] }