--- title: "Provision of Scanning Equipment Maintenance Services" ocid: "ocds-r6ebe6-0000843116" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000843116" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000843116.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000843116.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "Historic Environment Scotland" published: "2026-09-16" --- # Provision of Scanning Equipment Maintenance Services Buyer: Historic Environment Scotland Current stage: Award OCID: ocds-r6ebe6-0000843116 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000843116) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000843116.json) ## Summary Historic Environment Scotland procured maintenance services for digital scanning equipment used by the National Collection of Aerial Photography in Edinburgh. The requirement covers customer support, annual on-site preventative hardware maintenance, annual servicing to recalibrate the equipment, and replacement of fluorescent transmissive lamps. It relates to specialist repair and maintenance services for scanning equipment, classified under CPV 50430000. The equipment is legacy technology and is no longer commercially available. The work therefore concerns ongoing technical support for an established scanning operation rather than the supply of new scanning systems. Historic Environment Scotland is the public body buying and using the service, with the equipment supporting its national photographic collection. The procurement has been awarded and the contract is active. Historic Environment Scotland awarded the single lot to GeoToolBox Iberica S.L. The contract was signed on 14 September 2026 for £215,000, with a duration of 60 months. The authority used a limited procedure without prior publication of a call for competition, relying on the absence of competition for technical reasons. The stated basis was that only the selected supplier could provide the required support and service engineers, together with suitable spare parts for the legacy equipment. The contract also includes an option for additional deliveries, including partial replacement or extensions of existing supplies and installations, at the authority’s discretion. The procurement is covered by the Government Procurement Agreement. This award indicates a recurring requirement for specialist maintenance of legacy digital scanning equipment supporting a national photographic archive. A credible future competitor would need demonstrable expertise in maintaining the relevant scanning systems, access to suitably qualified service engineers, and the ability to source and hold compatible spare parts for equipment that is no longer commercially available. The service model requires customer support, planned on-site hardware maintenance, equipment recalibration and replacement of fluorescent transmissive lamps. Suppliers would also need the capacity to provide reliable support over a multi-year period and, where required, undertake additional equipment deliveries, partial replacements or extensions to existing installations. Experience supporting heritage, archival or high-value scanning operations would be commercially relevant to this buyer’s requirement. ## Notice This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment. The contract duration is to be for 60 months. ### Lot Information Lot 1 Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Customer support services - Annual on-site preventative hardware maintenance - Annual service visit to re-calibrate equipment - Replacement of fluorescent transmissive lamps Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option. ### Procurement Information HES intends to award to the Supplier on the basis that competition is absent for technical reasons. The equipment in question is legacy equipment and no longer commercially available. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564628 | | Notice type | OJEU - F15 - Voluntary Ex Ante Transparency Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Sep 2026 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £215,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | Historic Environment Scotland | | Locality | EDINBURGH | | Postcode area | Edinburgh | | Postcode | EH9 1SH | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Southside/Newington | | Westminster constituency | Edinburgh South | | Delivery location | TLM75 City of Edinburgh | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | GeoToolBox Iberica S.L. | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50430000 - Repair and maintenance services of precision equipment ## Release History - 16 Sep 2026 at 01:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564628 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564628 Provision of Scanning Equipment Maintenance Services - This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment. The contract duration is to be for 60 months. ## Notice URLs - http:// - http://historicenvironment.scot - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000843116 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000843116. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000843116.json.