---
title: "PHS01627 Storage, Collation & Distribution of PHS Marketing Materials"
ocid: "ocds-r6ebe6-0000843549"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000843549"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000843549.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000843549.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "Public Health Scotland"
published: "2026-09-23"
---

# PHS01627 Storage, Collation & Distribution of PHS Marketing Materials

Buyer: Public Health Scotland  
Current stage: Planning  
OCID: ocds-r6ebe6-0000843549

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## Summary

Public Health Scotland intends to buy storage, collation and distribution services for its public health campaign materials and publications, delivered across Scotland. The service covers two streams: fulfilling individual orders from the organisation’s publications catalogue, and assembling and distributing bespoke campaign materials to a supplied address list. Print contractors will deliver publications to the supplier’s warehouse. The supplier will also provide an online stock management system for the Authority’s Logistics Team, with live stock levels, downloadable movement history, advance receipt notifications, proof-of-delivery access where possible, and information on stock codes, orders leaving the warehouse and items for recycling. The work covers a varied flow of routine publication orders and campaign-specific distribution, supporting Public Health Scotland’s communications and public health activity.

This procurement is at the planning stage: Public Health Scotland has signalled its intention to procure, but there is no invitation to tender. It expects to publish a further notice on 30 November 2026, award the contract in April 2027 and begin the service on 1 June 2027. The planned contract is for two years, with an option to extend for a further two years. The estimated value is £1 million. The procurement is structured as one lot, covering publication fulfilment, campaign distribution and the stock management system. The buyer states that it runs around 25 campaigns and receives around 1,000 publication orders annually. The planned notice does not set out an evaluation basis or participation criteria.

This work is likely to suit suppliers with warehousing and fulfilment operations, reliable pick-and-pack processes, and the capacity to manage both individual publication orders and larger, address-led campaign distributions. Experience coordinating deliveries from print contractors and distributing printed materials across Scotland would be relevant. Suppliers should be able to provide an online stock system for the buyer’s logistics team, including real-time inventory visibility, downloadable audit trails, advance notices of incoming stock and access to delivery evidence. The system also needs to support visibility of stock codes, despatches in progress and stock marked for recycling. The anticipated workload combines recurring catalogue orders with roughly 25 campaign distributions a year, so firms should be equipped to handle both steady order fulfilment and campaign-specific collation. The buyer has not yet stated specific accreditation or experience thresholds.

## Notice

Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications which can range from order fulfilment of stock publications to specific campaigns

### Lot Information

Lot 1

Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications, which can range from order fulfilment of stock publications to specific campaigns. On average, the Authority runs around 25 campaigns and receives around 1000 orders for publications per annum. Publications are delivered to the supplier by our Print contractors. The contract will be composed of two main elements: Element 1 is publication distribution - this involves picking, packing and delivery of individual single orders placed by clients from the PHS catalogue of publications. Element 2 is campaign distribution - this involves the collation and distribution of bespoke campaign materials to an address database provided. Online Reporting System The contractor will provide an online stock management system that the Authority's Logistics Team will require to have access to. The system should contain the following: Real time stock levels Historical reports on all movements of stock and ability to download The ability for the Authority to create pre-receipts or ASNs to give notification of stock deliveries into the warehouse The ability to view proof of deliveries for all orders where possible Access to miscellaneous information such as the stock line code, picked stock that is in the process of leaving the warehouse and the ability to notify of stock that is to be recycled.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565114 |
| Notice type | OJEU - F1 - Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | 30 Nov 2026 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Public Health Scotland |
| Locality | EDINBURGH |
| Postcode area | Edinburgh |
| Postcode | EH12 9EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 63120000 - Storage and warehousing services
- 79824000 - Printing and distribution services

## Release History

- 23 Sep 2026 at 01:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565114

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565114
  PHS01627 Storage, Collation & Distribution of PHS Marketing Materials - Public Health Scotland is seeking to put in place a contract for the provision of a storage, collation and distribution service for all of The Authority's public health campaigns and publications which can range from order fulfilment of stock publications to specific campaigns

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=843549
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000843549
- https://publichealthscotland.scot/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000843549. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000843549.json.