---
title: "PHS01426 Committee Management System"
ocid: "ocds-r6ebe6-0000843582"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000843582"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000843582.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000843582.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "Public Health Scotland"
published: "2026-09-22"
---

# PHS01426 Committee Management System

Buyer: Public Health Scotland  
Current stage: Award  
OCID: ocds-r6ebe6-0000843582

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000843582)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000843582.json)

## Summary

Public Health Scotland procured a committee management system for use in Scotland. The requirement covers software supporting agenda creation, report submission, approval workflows, committee-pack creation and publication. It is categorised as information technology and software services (CPV 48000000). Public Health Scotland is the buying organisation and a central purchasing body, based in Edinburgh. The work concerns the provision of the system and its associated committee-management functions for the organisation’s public-sector activities. The requirement was arranged as a single package rather than separate lots, bringing the core platform and its workflow, document-pack and publication capabilities together. Suppliers with relevant public-sector governance or committee-management software experience would be closest to the requirement.

This procurement has been awarded and the tender is complete. It used an open procedure as an award against the Vertical Application Solutions framework. The single lot was awarded to Civica UK Limited. The award was made on 22 September 2026, and the contract was signed on 21 September 2026. The contract value is £57,547 and its status is active. One bid was recorded for the lot; none came from an SME, and the recorded bid was from outside the EU. The requirement was evaluated through the framework’s open-procedure route. The outcome indicates a direct award of this committee-management requirement to Civica under the named framework, rather than an unawarded or cancelled process.

For suppliers that did not win, this award provides a clear indication of Public Health Scotland’s demand for a specialist committee-management platform. A credible competitor would need a mature system covering the full administrative workflow: agenda production, structured report submission, approvals, committee-pack assembly and controlled publication. The capability should be suitable for public-sector governance, where traceability, permissions, document control and dependable workflow handling are likely to matter in practice. Suppliers with an established product rather than a bespoke manual service, and with experience implementing comparable systems for health or other public bodies, would be well placed. The use of the Vertical Application Solutions framework also shows that access through an applicable framework route is commercially relevant.

## Notice

Committee Management System

### Lot Information

Lot 1

Committee Management System, agenda creation, report submission, approval workflows, pack creation, publication

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564970 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Sep 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £57,547 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Public Health Scotland |
| Locality | EDINBURGH |
| Postcode area | Edinburgh |
| Postcode | EH12 9EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Civica UK Limited |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 22 Sep 2026 at 01:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564970

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564970
  PHS01426 Committee Management System - Committee Management System

## Notice URLs

- http://
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000843582
- https://publichealthscotland.scot/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000843582. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000843582.json.