---
title: "Servicing, Maintenance and Repair of HVAC systems in non-domestic properties MTC 2027-2029"
ocid: "ocds-r6ebe6-0000844445"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000844445"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000844445.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000844445.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "East Renfrewshire Council"
published: "2026-10-08"
---

# Servicing, Maintenance and Repair of HVAC systems in non-domestic properties MTC 2027-2029

Buyer: East Renfrewshire Council  
Current stage: Tender  
OCID: ocds-r6ebe6-0000844445

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## Summary

East Renfrewshire Council sought a contractor for planned servicing and maintenance, reactive repairs, and ad-hoc upgrades or replacement of heating, cooling and ventilation equipment across its non-domestic properties. The systems include air- and ground-source heat pumps, air conditioning, extract and ventilation systems, air handling equipment and associated components. The service covers statutory maintenance and a 24/7 call-out repair service, with repairs prioritised using P1–P5 codes. Sites include schools, leisure facilities, family and community spaces, and offices across East Renfrewshire. This is facilities engineering and building-services maintenance work, including HVAC maintenance and repair (CPV 50000000).

The council invited offers through a single-stage open procedure. The tender deadline was 12 November 2026 at 12:00, with the award period due to start at that time. The contract is for 720 days, with an option for two further 12-month renewals at the council’s discretion. The stated contract value is £1.2 million excluding VAT. The published evaluation criteria allocate 60% to price and 20% to planned maintenance requirements. Bids must be submitted in English, and variants are not allowed. Participation requires self-certification through the Scottish SPD; the council may request evidence before award. The tender specifies eligibility, financial, insurance and technical requirements, including a minimum annual specific turnover of £600,000 for the previous two years.

This opportunity suits established building-services contractors able to maintain and repair a broad range of HVAC and ventilation systems across multiple public buildings, and to provide round-the-clock reactive response alongside planned statutory maintenance. Bidders, or their subcontractors, must hold BESA membership, CHAS accreditation, membership of SELECT or NICEIC, registration with CIPHE, APHC, IPHE or an equivalent body, and registration with the Legionella Control Association. Staff carrying out regulated roles in schools must have Disclosure Scotland PVG clearance before starting that work. Required insurance levels are £10 million employers’ liability, £5 million public liability and £2 million professional indemnity. Suppliers must meet the stated financial capacity threshold and deliver at least 180 community-benefit points during the initial contract period. Contractors using subcontractors need suitable supply-chain management and payment controls.

## Notice

East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of a planned service and maintenance of air/ground source heat pumps, air conditioning, extract & ventilation, air handling and all associated components, along with reactive repairs on a Priority Coded P1-P5 24/7 call-out basis plus upgrade and replacement of equipment on an ad-hoc basis where required due to end-of-life or beyond-repair equipment in all ERC commercial sites i.e. everything that is not a home e.g. schools/leisure/family/ community spaces/offices. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

### Lot Information

Lot 1

East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of a planned service and maintenance of air/ground source heat pumps, air conditioning, extract & ventilation, air handling and all associated components, along with reactive repairs on a Priority Coded P1-P5 24/7 call-out basis plus upgrade and replacement of equipment on an ad-hoc basis where required due to end-of-life or beyond-repair equipment in all ERC commercial sites i.e. everything that is not a home e.g. schools/leisure/family/ community spaces/offices. A summary of key services included within the contact are: - Statutory service & maintenance of heating and cooling systems. - Statutory service & maintenance of ventilation and air handling systems. - Provision of a 24/7/365 reactive repairs service to the above-mentioned systems. - Upgrade and replacement of equipment on an ad-hoc basis due to end-of-life or beyond-repair equipment. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: With option for further 2 x 12 months at the Council descretion

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566213 |
| Notice type | OJEU - F2 - Contract Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Oct 2026 |
| Submission deadline | 12 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Towards the end of the contract. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,200,000 |
| Lots value | £1,200,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | East Renfrewshire Council |
| Locality | GIFFNOCK |
| Postcode area | Glasgow |
| Postcode | G46 6UG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | East Renfrewshire |
| Electoral ward | Giffnock and Thornliebank |
| Westminster constituency | East Renfrewshire |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 45 - Construction work
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 42511110 - Heat pumps
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50000000 - Repair and maintenance services
- 50324100 - System maintenance services
- 50511000 - Repair and maintenance services of pumps
- 50532400 - Repair and maintenance services of electrical distribution equipment
- 71315410 - Inspection of ventilation system

## Release History

- 8 Oct 2026 at 01:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566213

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566213
  Servicing, Maintenance and Repair of HVAC systems in non-domestic properties MTC 2027-2029 - East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of a planned service and maintenance of air/ground source heat pumps, air conditioning, extract & ventilation, air handling and all associated components, along with reactive repairs on a Priority Coded P1-P5 24/7 call-out basis plus upgrade and replacement of equipment on an ad-hoc basis where required due to end-of-life or beyond-repair equipment in all ERC commercial sites i.e. everything that is not a home e.g. schools/leisure/family/ community spaces/offices. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

## Notice URLs

- http://
- http://www.eastrenfrewshire.gov.uk
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000844445
- https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000844445. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000844445.json.