---
title: "Provision of Managing Agent for HEEPS:ABS - Ext 004"
ocid: "ocds-r6ebe6-0000844878"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000844878"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000844878.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000844878.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "Orkney Islands Council"
published: "2026-10-06"
---

# Provision of Managing Agent for HEEPS:ABS - Ext 004

Buyer: Orkney Islands Council  
Current stage: Award  
OCID: ocds-r6ebe6-0000844878

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## Summary

Orkney Islands Council engaged a managing agent for its HEEPS:ABS scheme, which supports household energy-efficiency work. The service covers customer marketing and engagement, technical surveys, and the installation of insulation and heating systems. The agent is responsible for delivering these services to customers across the Orkney Islands. The Council’s Fuel Poverty Officer retains responsibility for project management and delivery. This is a specialist energy-efficiency programme management and delivery role, combining customer-facing engagement with technical assessment and the organisation of home improvements. Suppliers whose services span these functions are the closest fit. The contract continues an existing arrangement rather than commissioning a separately described new installation project, so the opportunity is specifically about managing and delivering this Council scheme across Orkney.

The procurement is complete: Warmworks was selected for the single lot, and the contract is active. The Council used a limited procedure without a prior call for competition, extending the existing provider’s contract to maintain service continuity and meet Scottish Government funding obligations. The stated extension runs for 24 months, from 1 April 2026 to 31 March 2028. The signed contract value is £242,000; it was signed on 25 May 2026. One bid was recorded, from an SME. The process data does not state separate award criteria, so no evaluation basis beyond the recorded route and rationale can be reported. This outcome shows that the Council continued its existing provider for the scheme rather than running an open competition for this extension.

For suppliers tracking future requirements from Orkney Islands Council, this award shows demand for an integrated managing-agent service for a household energy-efficiency scheme. A credible competitor would need to bring together customer marketing and engagement, technical surveying, and the coordination or delivery of insulation and heating installations. Experience managing a continuing public programme would be relevant, particularly the ability to maintain service continuity while meeting Scottish Government funding obligations. The operating model also needs to work with the Council’s Fuel Poverty Officer, who retains project management and delivery responsibility. This is a defined, place-based requirement across the Orkney Islands, not simply a supply of heating equipment or insulation. Warmworks, an SME, won after one bid was recorded, demonstrating that the requirement was met by a specialist supplier.

## Notice

The provision of a 24 month extension to the existing contract for the provision of Managing Agent for HEEPS:ABS - 1 April 2026 to 31 March 2028.

### Lot Information

Lot 1

24 month extension to the existing HEEPS:ABS contract - 1 April 2026 to 31 March 2028.

### Procurement Information

Requirement of a managing agent for the scheme, from 1 April 2025 to 31 March 2026 - a continuation of the existing multi-year contract which formally ends on 31 March 2025. The managing agent is responsible for customer marketing & engagement, technical surveys and installations of insulation & heating systems. With the Council's Fuel Poverty Officer responsible for project management and delivery. Review of alternative procurement routes, however the alternatives did not meet the Authorities project delivery requirements. In order to have continuity of service and compliance with Scottish Government funding obligations the only viable route was to extend with the existing provider for 12 months and procure the next tendering opportunity.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565995 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £242,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Orkney Islands Council |
| Locality | KIRKWALL |
| Postcode area | Kirkwall |
| Postcode | KW15 1NY |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Orkney Islands |
| Electoral ward | Kirkwall East |
| Westminster constituency | Orkney and Shetland |
| Delivery location | TLM65 Orkney Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Warmworks |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71314000 - Energy and related services
- 71314200 - Energy-management services
- 71314300 - Energy-efficiency consultancy services

## Release History

- 6 Oct 2026 at 01:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565995

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565995
  Provision of Managing Agent for HEEPS:ABS - Ext 004 - The provision of a 24 month extension to the existing contract for the provision of Managing Agent for HEEPS:ABS - 1 April 2026 to 31 March 2028.

## Notice URLs

- http://
- http://www.orkney.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000844878

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000844878. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000844878.json.