---
title: "Membership Day to Day Mailing Services"
ocid: "ocds-r6ebe6-0000845466"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000845466"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000845466.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000845466.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "Historic Environment Scotland"
published: "2026-10-12"
---

# Membership Day to Day Mailing Services

Buyer: Historic Environment Scotland  
Current stage: Tender  
OCID: ocds-r6ebe6-0000845466

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## Summary

Historic Environment Scotland is seeking a supplier to handle the day-to-day mailing needs of its membership business. The service covers daily despatch of membership packs, monthly despatch of renewal forms and cards, and occasional mailings of membership literature. Mail is to be sent to more than 60 staffed Historic Environment Scotland properties across Scotland. This is a postal fulfilment and mailing service, including recurring and ad hoc runs of membership materials. The requirement is managed by Historic Environment Scotland, a heritage organisation based in Edinburgh. Suppliers should be able to manage regular mail preparation and despatch while also accommodating periodic renewal mailings and other literature campaigns across a distributed network of Scottish destinations.

Historic Environment Scotland invited offers through an open procedure. The procurement is a single-lot service contract, with electronic submissions in English and an offer deadline of 11 November 2026 at 12:00 UTC; bids were scheduled to open at that time. The initial contract term is two years, with an option to extend for a further two years, reviewed annually. No estimated contract value is stated. Evaluation gives price a 40% weighting and quality 30%. The remaining evaluation basis is not described in the published criteria. Financial standing will be assessed using independent business credit reports; audited accounts for the last full financial year may be requested if credit information cannot be obtained. Required minimum insurance is £5 million employers’ liability and £10 million public liability. Variants are not permitted.

This opportunity suits mailing houses and fulfilment providers able to manage repeated membership communications, including daily pack despatch, monthly renewal mailings and occasional campaign literature, with delivery across more than 60 staffed sites in Scotland. Suppliers will need operational capacity for predictable recurring workloads alongside ad hoc requirements, and reliable coordination of mailing to a geographically dispersed estate. Financial resilience is important: Historic Environment Scotland will assess tenderers’ financial standing and may require audited accounts and supporting bank details. Tenderers must meet the stated employers’ and public liability insurance thresholds. The buyer also invites suppliers to propose community benefits during the contract, with work placements given as an example. The contract terms state that the buyer will not accept supplier terms and conditions and cannot negotiate at or after award; issues with its terms should be raised with the tender submission.

## Notice

HES requires a supplier for the daily mailing requirements of the membership business. The service will cover daily mailings of membership packs, monthly mailings of renewal forms and cards and ad hoc mailings of membership literature to our 60+ staffed properties across Scotland.

### Lot Information

Lot 1

Please see Document 2 Specification for full contract requirements.

Renewal: Once the initial two years is up, the contract may be extended for a further two years which would be reviewed annually.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566476 |
| Notice type | OJEU - F2 - Contract Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Oct 2026 |
| Submission deadline | 11 Nov 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | If all extensions are used and there is still a requirement for the contract then the a new tender would be advertised in 2030 for commencing in 2031. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Historic Environment Scotland |
| Locality | EDINBURGH |
| Postcode area | Edinburgh |
| Postcode | EH9 1SH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Southside/Newington |
| Westminster constituency | Edinburgh South |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79571000 - Mailing services

## Release History

- 12 Oct 2026 at 01:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566476

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566476
  Membership Day to Day Mailing Services - HES requires a supplier for the daily mailing requirements of the membership business. The service will cover daily mailings of membership packs, monthly mailings of renewal forms and cards and ad hoc mailings of membership literature to our 60+ staffed properties across Scotland.

## Notice URLs

- http://historicenvironment.scot
- http://www.publiccontractsscotland.gov.uk
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=845466
- http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
- http://www.scotcourts.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000845466
- https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
- https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=845466

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000845466. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000845466.json.