---
title: "4D System Renewal"
ocid: "ocds-r6ebe6-0000845541"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000845541"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000845541.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000845541.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "Scottish Police Authority"
published: "2026-10-13"
---

# 4D System Renewal

Buyer: Scottish Police Authority  
Current stage: Award  
OCID: ocds-r6ebe6-0000845541

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## Summary

The Scottish Police Authority procured the renewal of its 4D systems, including maintenance and support services. This is a technology systems supply and support requirement, classified under software and information systems (CPV 48000000). The requirement is for the Authority’s use, with delivery in Scotland. The scope combines renewal of the existing systems with ongoing maintenance and support, rather than a standalone purchase of unrelated IT goods or services.

The procurement is complete and awarded to Ceres Computer Consultants Ltd. The Authority used a negotiated procedure without prior publication of a competition notice, citing technical reasons and the absence of a reasonable alternative supplier. One lot covered the system renewal and support. The recorded contract value is £255,363. The contract was signed on 9 October 2026 and is active. Its stated interim term is two years, with options for two further periods of up to 12 months each, exercisable at the Authority’s discretion. One bid was recorded, from an SME; it was submitted electronically. No award date or separate evaluation criteria are stated.

This award shows demand from the Scottish Police Authority for renewal and continued support of its 4D systems. A credible competitor for a future requirement of this kind would need to demonstrate the technical ability to renew and maintain the existing systems and provide dependable ongoing support. The Authority relied on technical exclusivity and the lack of a reasonable alternative to justify negotiating without a published competition, so suppliers would need to address compatibility with the installed systems and any relevant rights or technical dependencies. The single bid came from an SME, indicating that a smaller specialist supplier was able to participate, though the requirement calls for sustained support capability as well as system renewal.

## Notice

Procurement and renewal of 4D Systems with inclusion of Maintenance and Support services.

### Lot Information

Lot 1

Procurement and renewal of 4D Systems with inclusion of Maintenance and Support services.

Options: The duration of the interim contract will be two (2) years with the option to extend the Contract for a further two (2) period of up to 12 months of each period at the sole discretion of the Authority.

### Procurement Information

Public Contracts (Scotland) Regulations 2015: 33. - (1) A contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases-- (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons-- (i) the aim of the procurement is the creation or acquisition of a unique work of art or artistic performance; (ii) competition is absent for technical reasons; (iii) the protection of exclusive rights, including intellectual property rights, but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement;

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566545 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Oct 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £255,363 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Scottish Police Authority |
| Locality | GLASGOW |
| Postcode area | Glasgow |
| Postcode | G40 4EH |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Calton |
| Westminster constituency | Glasgow East |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Ceres Computer Consultants Ltd |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 13 Oct 2026 at 01:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566545

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566545
  4D System Renewal - Procurement and renewal of 4D Systems with inclusion of Maintenance and Support services.

## Notice URLs

- http://
- http://www.spa.police.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000845541

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000845541. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000845541.json.