--- title: "Provision of Digital Asset Management System (DAMS): PIN - Request for Information" ocid: "ocds-r6ebe6-0000846058" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000846058" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000846058.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000846058.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "National Galleries of Scotland" published: "2026-10-20" --- # Provision of Digital Asset Management System (DAMS): PIN - Request for Information Buyer: National Galleries of Scotland Current stage: Planning OCID: ocds-r6ebe6-0000846058 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000846058) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000846058.json) ## Summary National Galleries of Scotland is researching a possible replacement for its existing digital asset management system (DAMS). The potential requirement is for a digital system and related services; the published scope is described as a proposal, not a final specification. The purpose of the research is to understand supplier interest and gather market views to help shape the procurement strategy and any eventual competition. The buyer is National Galleries of Scotland, and the recorded delivery location is Edinburgh. This is market research into a possible future requirement, not a commitment to purchase or a guarantee that a contract will follow. Suppliers should therefore treat the described requirement as provisional when considering whether the organisation and its products or services are relevant. The process is at planning stage and is a request for information, not an invitation to tender or a call for competition. National Galleries of Scotland intends to use supplier responses to inform its procurement strategy and make any later route attractive to the market and competitive. The notice gives an indicative date of 29 January 2027 for a future notice. For this market engagement, questions were due by 12 noon on 13 November 2026 and responses by 12 noon on 27 November 2026; these are RFI dates, not tender submission deadlines. There is one lot. No contract award method, evaluation criteria, contract period or financial value is stated. Any dates and proposals may change, and the buyer makes no commitment to procure. This research is relevant to suppliers of digital asset management systems and associated services, particularly those with experience helping cultural organisations manage digital assets. The buyer is seeking insight into market interest and views on the proposed requirement and future procurement approach, so suppliers able to explain their solutions and how a competition could attract a competitive field may have useful input. Participation could help the buyer understand what the market can offer before it settles its strategy. This is preparation and market engagement rather than a bid opportunity: the buyer may use comments when developing future tender documents, but is not obliged to accept them, proceed with a procurement or reimburse response costs. The final scope and commercial conditions remain subject to development. ## Notice This Request for Information seeks supplier insight to inform the potential replacement of NGS's existing Digital Asset Management System. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Suppliers should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes. ### Lot Information Lot 1 This is a Request for Information (RFI) only (not an Invitation to Tender). The RFI document is available from the Public Contracts Scotland Website. The deadline for raising any questions in relation to the RFI is 12noon on 13th November 2026, with the deadline for responding to the RFI being 12noon on Friday 27th November 2026. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566937 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Oct 2026 | | Submission deadline | Not specified | | Future notice date | 29 Jan 2027 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | National Galleries of Scotland | | Locality | EDINBURGH | | Postcode area | Edinburgh | | Postcode | EH4 3DS | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Inverleith | | Westminster constituency | Edinburgh West | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48311000 - Document management software package - 48328000 - Image-processing software package - 48329000 - Imaging and archiving system - 48810000 - Information systems - 72263000 - Software implementation services - 72267100 - Maintenance of information technology software - 72268000 - Software supply services ## Release History - 20 Oct 2026 at 01:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566937 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT566937&idx=1 20th October 2026 - PIN - Request for Information & Scope - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT566937&idx=2 20th October 2026 - PIN - Request for Information - Response Form - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566937 Provision of Digital Asset Management System (DAMS): PIN - Request for Information - This Request for Information seeks supplier insight to inform the potential replacement of NGS's existing Digital Asset Management System. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Suppliers should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes. ## Notice URLs - http:// - http://www.nationalgalleries.org - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000846058 - https://www.publiccontractsscotland.gov.uk - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=846058 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000846058. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000846058.json.