--- title: "Tenderer Information Notice" ocid: "ocds-r6ebe6-0000846154" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000846154" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000846154.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000846154.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "Crown Office and Procurator Fiscal Service" published: "2026-10-22" --- # Tenderer Information Notice Buyer: Crown Office and Procurator Fiscal Service Current stage: Planning OCID: ocds-r6ebe6-0000846154 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000846154) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000846154.json) ## Summary Crown Office and Procurator Fiscal Service (COPFS) plans to procure an integrated HR and finance system for its workforce of about 2,900 employees. The system is expected to cover finance, human resources, payroll, time and attendance, and learning management. The requirement is for one joined-up solution across all modules, with a single sign-on experience for users. COPFS is based in Edinburgh, and the work is intended for its organisation; the planning information identifies the delivery area as Scotland. This is an enterprise software and implementation requirement, spanning core business systems and associated technology services rather than a standalone software module. This process is at the planning stage: COPFS has announced an intention to tender, but has not yet invited bids. The anticipated procurement is a single lot. COPFS expects to publish the tender around 9 November 2026, with an indicative tender period of 74 days; a two-week festive break, expected around 21 December 2026 to 3 January 2027, is excluded from bidder response time. Clarification questions are expected by about 14 January 2027, and the tender return date is expected to be about 25 January 2027. The estimated procurement value is £5 million. These are planning expectations, and the procurement method, evaluation criteria and eligibility requirements have not yet been set out. The requirement may suit suppliers able to deliver and integrate enterprise HR and finance platforms, including payroll, time and attendance, and learning management. COPFS will consider a prime contractor using subcontractors for some elements, but expects the complete offer to function as one integrated system, provide single sign-on across modules, meet all mandatory technical requirements, and leave the prime supplier accountable for the solution’s overall delivery and performance. Providers should therefore be prepared to demonstrate integration capability, reliable delivery across several business functions, and effective management of subcontracted components. The scale is a system serving about 2,900 employees. Suppliers can use the planning period to assess product fit, delivery capacity and potential partnerships before the tender is issued. ## Notice The Crown Office and Procurator Fiscal Service (COPFS) plans to go out to tender for an HR and Finance System during November 2026. It is expected that the tender will be published for 74 days with a 2 week break built in over the Festive period. ### Lot Information Lot 1 The Crown Office and Procurator Fiscal Service (COPFS) intends to publish a tender in mid-November 2026 for the procurement of an integrated HR and Finance system for circa 2,900 employees. The scope of the requirement includes: -Finance -Human Resources (HR) -Payroll -Time and Attendance -Learning Management System (LMS) COPFS will consider solutions where a prime supplier delivers some elements through sub-contractors, provided that: -The overall solution operates as a single integrated system. -Users have a single sign-on (SSO) experience across all modules and functionality. -All mandatory technical requirements are met. -The supplier remains accountable for delivery and performance of the complete solution. Indicative Tender Timescale -Tender period: 74 days -Festive shutdown period: 2 weeks (excluded from bidder response time) Activity Date - Contract Notice and ITT Published: Approx. 9th November 2026 - Deadline for ITT Clarification Questions Received: Approx. 14th January 2027 - Festive Break (excluded from response period): Approx. 21 December 2026 - 3 January 2027 - Tender Return Deadline: Approx. 25th January 2027 ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567179 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Oct 2026 | | Submission deadline | Not specified | | Future notice date | 9 Nov 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £5,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Crown Office and Procurator Fiscal Service | | Locality | EDINBURGH | | Postcode area | Edinburgh | | Postcode | EH1 1LA | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48442000 - Financial systems software package - 48450000 - Time accounting or human resources software package - 48451000 - Enterprise resource planning software package - 72000000 - IT services: consulting, software development, Internet and support - 72263000 - Software implementation services ## Release History - 22 Oct 2026 at 01:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567179 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567179 Tenderer Information Notice - The Crown Office and Procurator Fiscal Service (COPFS) plans to go out to tender for an HR and Finance System during November 2026. It is expected that the tender will be published for 74 days with a 2 week break built in over the Festive period. ## Notice URLs - http:// - http://www.copfs.gov.uk/ - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=846154 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000846154 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000846154. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000846154.json.