Award

E-Filing

BRITISH TRANSPORT POLICE

This public procurement record has 1 release in its history.

Award

08 Jul 2021 at 08:09

Award Notice
Summary of the contracting process

The British Transport Police is conducting a public procurement tender titled "E-Filing," aimed at transitioning from paper-based employee file storage to a cloud-based solution. This project falls under the "Document creation, drawing, imaging, scheduling and productivity software package" industry category and is located in Birmingham. The procurement is currently in the Award stage, with a total value of £79,082, and the contract period is set to commence on 26th March 2021 and conclude on 25th March 2022. Interested suppliers had until 7th January 2021 to submit their tenders, with the awarding decision taking place on 8th January 2021.

This tender presents significant opportunities for businesses specialising in data services and document management solutions, particularly those capable of handling large volumes of documents. Companies that can efficiently manage the scanning and digitisation of employee files will find this contract appealing. As the tender was awarded to IRON MOUNTAIN (UK) PLC, there may still be further opportunities for subcontractors or partnerships within this sector, particularly for SMEs looking to grow through collaboration with larger firms.

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Notice Information

Notice Title

E-Filing

Notice Description

At present all employee files are held in a paper-based format in a filing room in the Human Resource Business Centre, Axis House in Birmingham. The scope of work for this activity is to scan all existing employee files in Axis house and host these on a cloud-based platform It is anticipated that this project will be implemented by end Q2 2021 Scanning is to be completed within 4 months of the contract commencement date. Number of Files........................................................................... 6,000 Average Documents per File.......................................................... 6 Average Pages per Document........................................................ 25 Percent Duplexed......................................................................... 10% Estimated Total Number of Images................................................. 970,200

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-00d9ddfc-689c-4062-b400-caf0f5ada5c4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e5e6c24f-b07b-4e44-9cdf-a6f319e4e315
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

72300000 - Data services

Notice Value(s)

Tender Value
£79,082 Under £100K
Lots Value
Not specified
Awards Value
£43,659 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jul 20214 years ago
Submission Deadline
7 Jan 2021Expired
Future Notice Date
Not specified
Award Date
8 Jan 20215 years ago
Contract Period
26 Mar 2021 - 25 Mar 2022 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRITISH TRANSPORT POLICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
NW1 9LN
Post Town
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Camden Town
Westminster Constituency
Holborn and St Pancras

Supplier Information

Number of Suppliers
1
Supplier Name

IRON MOUNTAIN (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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