Notice Information
Notice Title
Event Management
Notice Description
The British High Commission - Kingston is seeking a qualified event management firm that has capacity to undertake the following: - Coordinate the 2019 UK/Jamaica Fair to include full event set-up and pull-down of venue - Be able to coordinate and lead on invitation delivery; manage guest list and guest access to event - Engage in sponsorship management - Has demonstrable experience with social media coverage and media relations - Has demonstrable experience executing large scale, high guest count events - Has capacity to create bespoke images, design and venue features in line with theme (Innovation UK) of the event Minimum requirements: The 2019 UK/Jamaica Fair should highlight the innovation of the United Kingdom with the theme displayed throughout the venue highlighting the modern UK, showcasing emerging and new trends across the UK as it relates to technology; food & drink; education; environment and culture. Deadlines: Oral presentation - 8th January Proposal submission - 11th January Bid confirmation - 15th January Project start - 16th January (weekly updates) Venue set up - 5th February Event - 9th February Pull Down - 9th - 12th February Total cost: Please set out your proposed costs under the following headings: Venue (set up/decor/pull down) Guest management system Sponsorship management Professional management fee To apply: Your quote must be received by 17:00 on 11th January. It should constitute once copy in Excel format and one in Adobe Acrobat (.pdf) and submitted to helen.hart@fco.gov.uk with copy to racquel.peters@fco.gov.uk and heather.wright@fco.gov.uk suing the title: RFQ Response - BHCKIN-2019/1 Additional information: Quality Standards and Key Performance Indicators: - Adhering to FCO's Health & Safety Standards - Adhering to brand integrity of the British High Commission - Adhering to the British High Commission security protocols - Adhering to agreed timelines - Timely and effective communication - Timely delivery of physical targets Security and confidentiality: 1 .All persons (including sub-contractors) and vehicles entering the compound must be logged/notified with our Security Team . 2. No weapons are allowed on the compound. 3.All persons are expected to adhere to Data Protection confidentiality. No communications should be shared with third parties without express consent. 4. No photographs may be taken without express consent. Dependencies and assumptions: Access to the compound between the hours of 8:00 and 16:30 Monday to Friday may be given upon request. During the week of 3rd February leading up to the event, the compound may be accessed up to 22:00. Change control: Changes and Variations to this contract will be notified in writing up to 31st January 2019.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-01743d7f-c210-418b-8df2-20af37346c6e
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/5ae34527-446e-415f-b543-78452eec437b
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure (above threshold)
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
92 - Recreational, cultural and sporting services
-
- CPV Codes
92300000 - Entertainment services
Notice Value(s)
- Tender Value
- £10,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 31 Dec 20187 years ago
- Submission Deadline
- 11 Jan 2019Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 16 Jan 2019 - 12 Feb 2019 30 days
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BRITISH HIGH COMMISSION
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- KINGSTON 10 JAMAICA
- Postcode
- MK15 9EF
- Post Town
- Milton Keynes
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ1 Berkshire, Buckinghamshire and Oxfordshire
- Small Region (ITL 3)
- TLJ12 Milton Keynes
- Delivery Location
- Not specified
-
- Local Authority
- Milton Keynes
- Electoral Ward
- Broughton
- Westminster Constituency
- Milton Keynes Central
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/5ae34527-446e-415f-b543-78452eec437b
31st December 2018 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/8acbccef-c85e-46db-a19b-a33ff7613aee
2019 UK/Jamaica Fair Specifications
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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