Tender

PQ0286 - Room Booking System

BIRMINGHAM CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

08 Jul 2021 at 17:04

Tender Notice
Tender

17 Jun 2021 at 14:55

Tender Notice
Summary of the contracting process

The Birmingham City Council is currently inviting tenders for a five-year contract to provide a Room Booking System aimed at managing the booking of rooms, desks, and parking as part of its transition to a hybrid working model. The contract is set to commence on 2nd August 2021 and will run until 1st August 2026, with the deadline for submissions being 14th July 2021 at 5pm. This procurement falls within the services category, specifically focusing on information systems, and will be conducted using an e-tendering system known as In-tend, requiring potential suppliers to register prior to submitting their quotations.

This tender presents a significant opportunity for businesses specialising in information technology and systems management, particularly those that can offer intuitive booking solutions and support services. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, as the contract aims to enhance resource management within the Birmingham region. Companies adept in system implementation, database management, and systems analysis could find themselves well-positioned to compete for this contract and contribute to the efficient operations of the Birmingham Children's Trust.

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Notice Information

Notice Title

PQ0286 - Room Booking System

Notice Description

Booking System for Rooms, Desks and Parking. Birmingham Children's Trust is moving to a hybrid / agile working model and requires a booking system that will enable easy booking and effective management of desks, rooms and parking across a number of buildings. Whilst it needs to be an easy and intuitive for those booking resources it also need to be informative telling the user about the resource they are booking and its proximity to other facilities for example. The system also needs to provide information that can be used to help ensure effective utilisation, management and planning of the resources concerned. This contract will be for a period of 5 years commencing 2nd August 2021 until 1st August 2026. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation submission should be returned by 5pm on 14th July 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0213b09e-6d3a-4a3a-ab3c-941e2670c733
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/30027f8b-1c95-4cae-aff6-7297e7b84450
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48610000 - Database systems

48612000 - Database-management system

48620000 - Operating systems

48810000 - Information systems

72222200 - Information systems or technology planning services

72224100 - System implementation planning services

72240000 - Systems analysis and programming services

72253200 - Systems support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jul 20214 years ago
Submission Deadline
14 Jul 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Aug 2021 - 1 Aug 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B4 7DJ
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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